[Coll_Collab] Fwd: Houghton Library completes conversion of
manuscript catalog
Martha L Smalley
martha.smalley at yale.edu
Wed Jan 17 15:54:32 EST 2007
>Houghton Library's cataloged manuscript collections are now fully
>web-accessible through HOLLIS <http://hollis.harvard.edu>, with the
>finding aids available in OASIS <http://oasis.harvard.edu>,
>Harvard's finding aids database, and RLG's ArchivesGrid. The
>five-year project to migrate the manuscript card catalog to an
>electronic format saw the conversion of some 1,519 typescript
>collection finding aids to EAD 2002 (43,618 pages) and the creation
>of 5,717 MARC records (916 new collection-level records and 4,801
>new single-item manuscript records). Completed last month, the
>conversion project was funded by Harvard University's Library
>Digital Initiative, with matching funds from the Harvard College Library.
>
>"If researchers can't find a description of it online these days, it
>doesn't exist," commented Project Director Leslie A. Morris,
>Houghton's Curator of Modern Books and Manuscripts. "This project
>was essential to bring the library into the modern digital research
>environment, and to provide easy access to Houghton's unique
>manuscripts worldwide. Additionally, it gives us the bibliographic
>infrastructure on which to build digital content easily, further
>improving access to our collections."
>
>Houghton's manuscript collection is diverse, with material in more
>than 40 languages, and ranging in date from ostraca ca. 300 BCE to
>the latest novel by John Updike. The retrospective conversion
>project focused on material in Western languages, for which at least
>minimal descriptive information existed. This included material in
>Breton, Catalan, Danish, Dutch, English, French, German, Greek,
>Hungarian, Icelandic, Italian, Latin, Norwegian, Portuguese,
>Russian, Spanish, Swedish, and Welsh; as well as Ethiopic, Hebrew,
>Oriya, Pali, and Sanskrit. For all materials, scope and content
>notes were added where needed; each single-item manuscript was
>examined and its physical description verified; old subject headings
>were standardized to conform to Library of Congress forms, and
>standard genre and form headings (such as diaries, galley proofs,
>seals, etc.) added.
>
>In addition to Morris, the project team included a Project
>Coordinator (first Jackie Dean, then Diane Booton) who created MARC
>records, performed quality control on finding aids returned from
>vendors, and coordinated the work of the 31 students employed by the
>project over the years who did rekeying, markup enhancement, and who
>provided additional language expertise. Additionally, the grant
>funded a 15-month Project Cataloger (initially Diane Booton,
>latterly Susan Wyssen) to include the single-item manuscripts not
>part of collections.
>
>"All projects throw off additional work to regular staff,"
>acknowledged Morris, "and we could not have made such rapid progress
>without being able to off-load difficult finding aid conversion
>problems onto Senior Manuscript Cataloger Bonnie Salt, whose years
>of experience with Houghton manuscript cataloging made easy what, to
>temporary project staff, was difficult." Houghton music cataloger
>Morris Levy contributed records for manuscript music, and Manuscript
>Cataloger James F. Coakley created records for Syriac and Department
>of Printing and Graphic Arts manuscripts, adding close to 1,000
>records to the above totals.
>
>
>
>*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*
>Leslie A. Morris
>Curator of Modern Books and Manuscripts
>Houghton Library, Harvard University
>Cambridge, MA 02138
>
>e-mail: Leslie_Morris at harvard.edu
>phone: 617.495.2449
>fax: 617.495.1376
>http://hcl.harvard.edu/libraries/#houghton
>*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*
More information about the CollectionsCollaborative
mailing list