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<DIV><FONT face=Arial>Dear Kinejapaners,</FONT></DIV>
<DIV><FONT face=Arial>As I found this in my spam-box ("URGENT MESSAGE" and
exclamation marks, unfortunately, trigger spam filters), I thought I'd better
forward it to the list.</FONT></DIV>
<DIV><FONT face=Arial>Fingers crossed.</FONT></DIV>
<DIV><FONT face=Arial>Roger</FONT></DIV>
<DIV style="FONT: 10pt arial">----- Original Message -----
<DIV style="BACKGROUND: #e4e4e4; font-color: black"><B>From:</B> <A
title=scmsl@lists-cmstudies.org href="mailto:scmsl@lists-cmstudies.org">SCMS
Membership List</A> </DIV>
<DIV><B>To:</B> <A title=scmsl@lists-cmstudies.org
href="mailto:scmsl@lists-cmstudies.org">scmsl@lists-cmstudies.org</A> </DIV>
<DIV><B>Sent:</B> Monday, May 11, 2009 9:07 PM</DIV>
<DIV><B>Subject:</B> [SCMSL] URGENT MESSAGE Regarding the 2009 Tokyo
Conference!</DIV></DIV>
<DIV><BR></DIV>
<DIV class=Section1>
<P class=MsoNormal>Dear Colleagues,<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>I am writing to you with news about our upcoming Tokyo
conference that requires your immediate attention. Please forward this
announcement to anyone you know who is planning to attend the Tokyo
conference.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>With the advent of the H1N1 virus (“swine flu”), the Japanese
government has issued a travel advisory and is aggressively monitoring the
situation. Among the actions being taken are quarantines of anyone who appears
to have symptoms of the flu. If a case were to emerge on your flight or among
our membership at the conference, anyone who came into contact with an infected
person may be quarantined. Quarantine can last up to ten days and you may be
required to pay for medical attention if you show signs of being ill. Additional
airline change fees <SPAN class=object3><SPAN
style="COLOR: windowtext">may</SPAN></SPAN> also apply if you were to become
ill. On <SPAN class=object3><SPAN
style="COLOR: windowtext">Saturday</SPAN></SPAN>, three cases of the H1N1 flu
were confirmed in Japan. <BR><BR>Both the National Government and the Chiyoda
District Government, where the Josai University-Kioichô Campus is located, have
asked Josai to cancel the conference. The Josai University administration has
resisted this request and has kindly negotiated conditions under which the
conference can take place. <B><SPAN style="COLOR: red">These include the
following</SPAN></B>:<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><B><SPAN style="COLOR: red">1) To monitor the situation and
inform conference participants of any outbreak, the government requires
information regarding each participant’s whereabouts, including hotel location
and contact numbers during the conference and for ten days afterward. <BR><BR>2)
Conference participants will have their temperatures taken when they enter the
conference each day. Those registering a temperature above 100.4 degrees
Fahrenheit will be given an additional test to rule out the H1N1 virus. If the
test is positive, there is a chance that conference participants, along with the
infected individual, could be quarantined.<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN style="COLOR: red"><BR>3) Participants will need to
fill out a health declaration form each day of the conference. The declaration
will ask about symptoms (including fever, nausea, dizziness, etc.) experienced
during the past twenty-four hours. <BR><BR>4) Participants will be required to
wear surgical masks during the conference.<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN style="COLOR: red"><o:p> </o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN style="COLOR: red">5) If the World Health
Organization raises the alert level to phase 6 (either before or during the
conference), or if a conference participant is found to have the H1N1 virus,
then we will be required to cancel the conference. This could happen anytime up
to and including the conference dates. Any potential financial costs resulting
from quarantine and associated delays are the responsibility of the traveler;
the Society is not responsible for these costs, and members traveling agree to
incur them. <o:p></o:p></SPAN></B></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Although the US Centers for Disease Control and various other
health officials have determined that the H1N1 virus is much milder than was
originally anticipated, we nevertheless need to alert you to the situation in
Japan. We feel it is our responsibility to inform you to prepare for long
airport delays and inconveniences, daily health screenings, and paperwork that
travelers to Japan are currently experiencing. The cases of swine flu currently
in Japan were brought in via air travel. All nonstop flights from the US and
Canada will be boarded by health workers in bio-hazard suits and passengers on
such flights will be monitored while on the plane for fever and other flu
signs.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><B>We ask that you let us know whether, under these
conditions, you intend to attend the conference or not. </B>Your response will
enable us to determine whether or not the conference should take place. SCMS is
unable to postpone or reschedule this event. Please let us know of your plans
immediately and <B>no later than 5:00 CST tomorrow, May 12, 2009 </B>by clicking
on the following link and responding to our survey <SPAN class=object-hover2><A
href="http://www.surveymonkey.com/s.aspx?sm=Y5nh04W0KpjyzJ8mmEkkqQ_3d_3d"
target=_blank>http://www.surveymonkey.com/s.aspx?sm=Y5nh04W0KpjyzJ8mmEkkqQ_3d_3d</A></SPAN>.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>If you decide to cancel your trip and inform us by 5:00pm CST
tomorrow, SCMS will reimburse your registration fees. Those who choose not to
attend the conference may wish to investigate their airline’s particular
cancellation and postponement terms and conditions. Many airlines charge a
change fee but will allow travelers to change the terms of their tickets for up
to a year.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>If you decide to attend the conference, you must provide us
with your contact information in Tokyo (and for ten days after the conference),
and you must agree to the terms which Josai University has arranged with the
Health Ministries, outlined above.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>We ask for your understanding of these difficult
circumstances, which are beyond the Society’s control. <o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Sincerely,<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Patrice Petro<o:p></o:p></P>
<P class=MsoNormal>SCMS President<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 12pt; COLOR: #943634; FONT-FAMILY: 'Poor Richard','serif'">Debbie
Rush<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 12pt; COLOR: #943634; FONT-FAMILY: 'Poor Richard','serif'">Account
and Budget Rep III<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 12pt; COLOR: #943634; FONT-FAMILY: 'Poor Richard','serif'">Society
for Cinema and Media Studies/Cinema Studies<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 12pt; COLOR: #943634; FONT-FAMILY: 'Poor Richard','serif'">640
Parrington Oval (Wallace Old Science Hall, Room 300)<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 12pt; COLOR: #943634; FONT-FAMILY: 'Poor Richard','serif'">Norman,
OK 73019<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 12pt; COLOR: #943634; FONT-FAMILY: 'Poor Richard','serif'">Phone:
405-325-8075<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 12pt; COLOR: #943634; FONT-FAMILY: 'Poor Richard','serif'">Fax:
405-325-7135<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 12pt; COLOR: #943634; FONT-FAMILY: 'Poor Richard','serif'"><o:p> </o:p></SPAN></B></P>
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 12pt; COLOR: #1f497d; FONT-FAMILY: 'Poor Richard','serif'">Office
Hours: Monday, Tuesday, Wednesday, Thursday
12pm-5pm<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<P>
<HR>
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