[Nhcoll-l] Vial jar system for easier specimen collection maintenance
Dirk Neumann
dirk.neumann at zsm.mwn.de
Thu Mar 17 04:09:44 EDT 2016
... oh, how sad, Rob, the left horizontal tube in the jar second jar
from the right above the label just attracted my attention ...
Sure, this is one of the big disadvantages, and surely this system
doesn't work for highly or medium frequented collections. The system
does work to some extend in the entomology, but has the same
disadvantages if single specimens (e.g. for barcoding) need to be accessed.
Another disadvantage surly is that you can create a micro-environment
that might cause issues to the specimens (e.g. pH shifts if too many
tiny insects release too much fatty acids into a small amount of
alcohol, which is the case in those small glass vials).
If this system is used, borosilicate tubes should be a must, as
soda-lime glass tubes usually have a highly reactive surface layer.
Also, tubes should rather be locked with cotton (as originally
described), instead of being sealed tight (and thus limits any exchange
with the enclosed micro-environment).
The system still has some advantages especially in insect collections
that receive many bulk samples, because individualising these lots would
consume considerable space - so there is always a trade of.
But I think Alexandra perfectly summarised what would be the minimum you
should do if you would like to apply this system. You should surely not
go beyond this, because this would add considerable conversational risk.
Perfect summary on one shot, thanks for this Rob (& greetings) !!
Dirk
Am 16.03.2016 um 14:23 schrieb Rob Robins:
>
> Indeed, it is as Andy says. I am only too delighted to have a career
> getting paid to work with fishes and the more loans the better.
>
> The comment was an attempt at humor.
>
> Best,
>
> Rob
>
> Robert H. Robins
>
> Collection Manager
>
> Division of Ichthyology
>
> FLMNH Fishes logo email small
>
> Florida Museum of Natural History
>
> 1659 Museum Road
>
> Gainesville, FL 32611-7800
>
> Office: (352) 273-1957
>
> Fax: (352) 846-0287
>
> rhrobins at flmnh.ufl.edu <mailto:rhrobins at flmnh.ufl.edu>
>
> www.flmnh.ufl.edu
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.flmnh.ufl.edu_&d=AwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=O4KS9qjtlmUHlEV-J-FeIYmORAMHWHXfxqnvcVaoN5U&s=m_3pAdWJ2quFGmR6fLIQKdLhoZAjAsjEpKpS8gJS6gg&e=>
>
> *From:*Bentley, Andrew Charles [mailto:abentley at ku.edu]
> *Sent:* Wednesday, March 16, 2016 9:10 AM
> *To:* Barry OConnor; Rob Robins
> *Cc:* nhcoll-l at mailman.yale.edu
> *Subject:* Re: [Nhcoll-l] Vial jar system for easier specimen
> collection maintenance
>
> Barry
>
> You must have missed the smiley face!! I am sure Rob would be only
> too happy to entertain loans of this material…
>
> Andy
>
> A : A : A :
>
> }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
>
> V V V
>
> Andy Bentley
>
> Ichthyology Collection Manager
>
> University of Kansas
>
> Biodiversity Institute
>
> Dyche Hall
>
> 1345 Jayhawk Boulevard
>
> Lawrence, KS, 66045-7561
>
> USA
>
> Tel: (785) 864-3863
>
> Fax: (785) 864-5335
>
> Email: abentley at ku.edu <mailto:abentley at ku.edu>
>
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> : :
>
> A : A : A :
>
> }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
>
> V V V
>
> *From: *<nhcoll-l-bounces at mailman.yale.edu
> <mailto:nhcoll-l-bounces at mailman.yale.edu>> on behalf of Barry OConnor
> <bmoc at umich.edu <mailto:bmoc at umich.edu>>
> *Date: *Wednesday, March 16, 2016 at 8:06 AM
> *To: *Rob Robins <rhrobins at flmnh.ufl.edu <mailto:rhrobins at flmnh.ufl.edu>>
> *Cc: *"nhcoll-l at mailman.yale.edu <mailto:nhcoll-l at mailman.yale.edu>"
> <nhcoll-l at mailman.yale.edu <mailto:nhcoll-l at mailman.yale.edu>>
> *Subject: *Re: [Nhcoll-l] Vial jar system for easier specimen
> collection maintenance
>
> "As the above is just one of many shelves for this species, please do
> not request a loan of an individual lot of Gambusia holbrooki. Ever.
>
> J
>
> Best,
>
> Rob
>
> Then what is the point? If collections are not made available for
> study, why do we keep them? - Barry
>
> On Wed, Mar 16, 2016 at 8:52 AM, Rob Robins <rhrobins at flmnh.ufl.edu
> <mailto:rhrobins at flmnh.ufl.edu>> wrote:
>
> While I’m sure most of us have a visual at this point for a vial lot
> container, here’s a snip of some of our Eastern Mosquitofish (Gambusia
> holbrooki) vial lot holdings:
>
> Sadly those who established the system stopped short of assigning
> individual container numbers to the vial lot jars (and creating
> accompanying contents lists) and I have lacked the fortitude to
> correct it (we have many tens of thousands of lots stored this way).
>
> We have no screw top vials – in our experience such closures back off
> on their own in alcohol, risking cross contamination between lots.
>
> I’ve seen a system like what Paul describes at ANSP and it gives me
> organization envy.
>
> Storage efficiency using the system pictured above is indeed high, but
> access can be a substantial time sink.
>
> As the above is just one of many shelves for this species, please do
> not request a loan of an individual lot of Gambusia holbrooki. Ever.
>
> J
>
> Best,
>
> Rob
>
> Robert H. Robins
>
> Collection Manager
>
> Division of Ichthyology
>
> FLMNH Fishes logo email small
>
> Florida Museum of Natural History
>
> 1659 Museum Road
>
> Gainesville, FL 32611-7800
>
> Office: (352) 273-1957 <tel:%28352%29%20273-1957>
>
> Fax: (352) 846-0287 <tel:%28352%29%20846-0287>
>
> rhrobins at flmnh.ufl.edu <mailto:rhrobins at flmnh.ufl.edu>
>
> www.flmnh.ufl.edu
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>
> *From:*nhcoll-l-bounces at mailman.yale.edu
> <mailto:nhcoll-l-bounces at mailman.yale.edu>
> [mailto:nhcoll-l-bounces at mailman.yale.edu
> <mailto:nhcoll-l-bounces at mailman.yale.edu>] *On Behalf Of *Callomon,Paul
> *Sent:* Wednesday, March 16, 2016 8:31 AM
> *To:* Bodil Kajrup; Dirk Neumann; nhcoll-l at mailman.yale.edu
> <mailto:nhcoll-l at mailman.yale.edu>
>
>
> *Subject:* Re: [Nhcoll-l] Vial jar system for easier specimen
> collection maintenance
>
> We used a similar system for many years, but nowadays have gone in the
> opposite direction. Our small samples are now kept in individual 4- or
> 6-dram vials with screw tops (phenolic cap with PPE Coneseal liner),
> stored in metal racks of our own design that allow up to 40 vials to
> be checked at a glance for fluid level.
>
> Our chief reason for unpacking the individual vials from the jars was
> access – to get a vial on a lower layer in a jar, for example, many
> others have to be pulled out. By university (and US) regulations, that
> can only be done under a hood and therefore in a separate lab (we
> cannot open jars in storage rooms, only in labs). This means the whole
> jar must be moved, and if it gets dropped, mixing the broken vials and
> their contents on the floor, that can be a major disaster. There are
> other issues too; shared fluid means that exudates such as
> formaldehyde or lipids can migrate between lots, and conditions in
> individual lots can affect the fluid environment of the whole jar.
>
> For long-term storage of samples to which access is not likely to be
> needed, however, the vials-in-jars arrangement has the admitted
> advantages of a single closure for multiple samples and space efficiency.
>
> *Paul Callomon*
> /Collection Manager, Malacology, Invertebrate Paleontology and General
> Invertebrates/
>
> ------------------------------------------------------------------------
>
> *Academy of Natural Sciences of Drexel University, Philadelphia*
>
> 1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA
> /callomon at ansp.org <mailto:callomon at ansp.org> Tel 215-405-5096
> <tel:215-405-5096> - Fax 215-299-1170 <tel:215-299-1170>/
>
> *From:*nhcoll-l-bounces at mailman.yale.edu
> <mailto:nhcoll-l-bounces at mailman.yale.edu>
> [mailto:nhcoll-l-bounces at mailman.yale.edu] *On Behalf Of *Bodil Kajrup
> *Sent:* Wednesday, March 16, 2016 3:04 AM
> *To:* Dirk Neumann; nhcoll-l at mailman.yale.edu
> <mailto:nhcoll-l at mailman.yale.edu>
> *Subject:* Re: [Nhcoll-l] Vial jar system for easier specimen
> collection maintenance
>
> One more thing: vials can be put upside down to reduce risk of
> desiccation, should the gasket fail.
>
> Bodil
>
> Fish collection, Stockholm
>
> *Från:*nhcoll-l-bounces at mailman.yale.edu
> <mailto:nhcoll-l-bounces at mailman.yale.edu>
> [mailto:nhcoll-l-bounces at mailman.yale.edu] *För *Dirk Neumann
> *Skickat:* den 15 mars 2016 22:57
> *Till:* nhcoll-l at mailman.yale.edu <mailto:nhcoll-l at mailman.yale.edu>
> *Ämne:* Re: [Nhcoll-l] Vial jar system for easier specimen collection
> maintenance
>
> ... this is a very well considered system to maintain such delicate
> specimens - thanks for sharing this information!
> Dirk
>
>
> Am 15.03.2016 um 19:34 schrieb Alexandra Snyder:
>
> The MSB Division of Fishes uses a system of vial jars to contain
> collections of small fishes and/or small numbers of
> specimens (single cataloged lots), delicate larval fishes and
> eggs, collections of excised stomachs and gonads, and
> developmental series of fish larvae.
>
> The products used: 8 and 10 dram boroscilliate glass
> shell vials, absorbent cotton plugs, 3 liter Le Parfait captive
> lid jars with Duro Buna N rubber gaskets, DataMax vial labels and
> jar label.
>
> No more than 40 vials (or two layers) can be stored in one jar. I
> do not use jars larger than 3 liters (or the ease of finding one
> vial is defeated) but will utilize smaller French captive lid jars
> 1 and 2 liter) with N-Buna gaskets for specialized/static
> collections. The vial jars are topped off before they are stored
> in the cataloged collections.
>
> I have used this system for storing small collections in two
> different collections that I have managed. The MSB system has
> been in place for 25 years and over 1/3 of our collection (about
> 40,000 lots) is archived in the vial jar system. We are a
> collection that serves research in desert fish ecology-life
> histories and changes in aquatic systems of NM and the desert SW
> so our collections contain many larval fishes and redundant series
> from monitoring work. The MSB Divisions of Arthropods and
> Parasites also use a vial jar system with 1 liter Le Parfait jars
> and N-Buna gaskets.
>
> I tried attaching a picture of these vial jars but it was
> rejected. If you have further questions feel free to email me
> and I can send more information.
>
> *************************************
>
> Alexandra M Snyder, Collections Manager-Fishes
>
> Museum of Southwestern Biology MSC03-2020
>
> University of New Mexico Albuquerque NM 87131
>
> PH./FAX 505.277.6005 <tel:505.277.6005> amsnyder at unm.edu
> <mailto:amsnyder at unm.edu>
>
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---------
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Tel: +49-89-8107-111
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email: Dirk.Neumann(a)zsm.mwn.de
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https://urldefense.proofpoint.com/v2/url?u=http-3A__www.zsm.mwn.de_ich_&d=AwID-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=_444Uuca_UXrvAmYmIK4o8A6HW6M-EmauEi2sFwmv4s&s=6CxHdHBJNl9CcuuJvSl-rsTOF1io4yvz2ssQP_NR6IY&e=
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