[Nhcoll-l] Catalogue number requests - paleontology

[Gali Beiner]

בתאריך 28 באפר׳ 2017 06:11 PM,‏ "DjanChekar, Nathalie" <
nathaliedjanchekar at therooms.ca> כתב:

Good day,



I would like to know how other institutions handle a researcher’s request
for catalogue numbers for the purpose of  publication when the request
comes prior to the specimens physically entering the museum.



As a rule, we don’t issue catalogue numbers until an incoming lot has
arrived on the premises and can be assessed and fully accessioned. This is
sometimes difficult to apply, particularly in paleontology. Regularly,
paleontologists require catalogue numbers for publication, but need to hang
on to their material for ongoing research. Permits and regulations often
dictate that specimens be deposited in the region where they were
collected. Sending the material back and forth, when the researchers live
away, can be costly and presents risks and delay. However, issuing
catalogue numbers prior to the specimens’ arrival creates an external
backlog that is challenging to manage. I’m curious to hear about the
experience of others with this issue.



I thank you and look forward to your comments and feedback.



Nathalie



*Nathalie Djan-Chékar*  -  Natural History Collections Manager

(709) 757-8082 (W) | nathaliedjanchekar at therooms.ca



Provincial Museum Division

The Rooms Corporation of Newfoundland and Labrador



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Hello Nathalie,

One possible way of dealing with this problem, provided that the important
point is to make sure of the unique identification of the specimen, is to
use the excavation number (+excavation site name and/or initials and year).
This should be possible for palaeontological specimens. If the publication
includes acknowledgement of your institute as well, then both the specific
ID and the relationship to the "owner" should be covered. The publication
reference can be noted in the info on the specimen when the time for
logging in comes - in any case, the excavation number should be there, too.
I think Dawn suggested something similar already. If it isn't possible to
hold publication intil the objects comes in and receives a collection
number, this would be better than assigning a number to an unseen object.

Despite the fact that it is better to use only one number in publications,
databases as they are used nowadays should enable location by excavation
number too in any case.

Would this work for you?

Gali

Gali Beiner (ACR)
Conservator, Palaeontology Lab
National Natural History Collections
The Hebrew University of Jerusalem
Berman Building, Edmond J. Safra campus, Givat Ram
Jerusalem 91904, Israel
Fax. 972-2-6585785
*gali.beiner at mail.huji.ac.il <gali.beiner at mail.huji.ac.il>*
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