[Nhcoll-l] Info from FedEx - how to increase the chances of proper declarations for your imports

Wed Mar 29 14:27:01 EDT 2017

Hi all,

I want to  add the following to Ellen's email (in part a repartition of 
earlier comments)

1. FedEx issues: the key problem apparently is that FedEx does 
in-advance clearance based on information added into their electronic 
system (eDec). Please be aware that it is advisable that you use 
identical information in electronic forms and in the written docs which 
travel on the outside of your shipment. Be aware that the clearance (in 
case you have to challenge unjustified charges) must be done based on 
your written declarations that accompanies your parcel (and not on the 
information that travels electronically). The per-alerts are apparently 
suggested to protect FedEx from the own system-immanent blindness 
(physical document checks is a challenge for them in the light of the 
number of parcels they have to handler per night in a major hub like 
Memphis)

2. Country of Origin: Mind the gap here: USFWS wants to declaration of 
the country where the specimens have orginally been collected. But for 
vets & customs clearance, this is not the relevant point (unless CITES 
protected species are concerned).

For vets & customs clearance you need to refer to the country of origin, 
which is that country, from which the museum specimens have been 
dispatched. Make a clear distinction, where relevant.

Institutions receiving international loans are advised to keep (and not 
discard) the USFWS-forms that have been sent with the paperwork when 
receiving loans from US-based collections. It is recommended to add 
those documents when sending the loans back again to smoothen re-import 
to the US.

A more comprehensive update hopefully during the full day Shipping 
workshop at the SPNHC conference in Denver.

All the best
Dirk

Am 29.03.2017 um 19:25 schrieb Ellen Paul:
> FedEx has been attentive to the concerns raised about the fact that 
> shipments that require USFWS and/or Agriculture declarations are not 
> actually being declared as required. They have offered the following 
> suggestions, which are similar to those offered earlier this week by 
> the USFWS Law Enforcement staff.
>
> None of this is mandatory and it does add extra burden to your 
> workload but the clearances are obviously important, so I'm sharing 
> these suggestions with you.
>
> Send pre-arrival alerts to FedEx, USFWS, and AQI (if required), as 
> detailed below. Note that these instructions assume that the shipment 
> is being routed through Memphis.
>
>
> Email in the form of a Pre-Alert to be sent to the following:
>
> §  MEM US Fish & Wildlife: fwsole_memphis at fws.gov 
> <mailto:fwsole_memphis at fws.gov>
>
> §  FTN Support: FTN MEM_FWS_Support at ftn.fedex.com 
> <mailto:MEM_FWS_Support at ftn.fedex.com>
>
> §  FTN Support: quotasupport at ftn.fedex.com 
> <mailto:quotasupport at ftn.fedex.com>
>
> §  MEM CBP-AG MEMPHISAG at cbp.dhs.gov <mailto:MEMPHISAG at cbp.dhs.gov>
>
> §  MEM Hub OGA Area agency-research at mail.fedex.com 
> <mailto:agency-research at mail.fedex.com>
>
> §  Paula Frassinelli – pefrassinelli at fedex.com 
> <mailto:pefrassinelli at fedex.com>
>
> (Note that they have included FedEx Trade Networks in this list. I 
> asked for clarification on this point because we've learned that the 
> volume of shipments to museums and universities is far below the 
> minimum threshold for the FTN Customized Processing Accounts. I was 
> told that FTN handles clearance via the Express Clearance Operation 
> (ECO) for customers who don't have Customized Processing Accounts).
>
>
> FTN Pre-Alert Requirements:
>
> §  The shipment will need to be pre alerted prior to 4 PM CST as well 
> as manifested to help ensure an eDec can be filed on days and 
> documents imaged into GENESIS (this is an internal system).
>
> The Pre-Alert should include the following:
>
> §  Subject Line:  Company Name:   and  AWB #
>
> §  # Pieces
>
> §  Weight
>
> §  Copy of all shipping docs in the event they are not imaged at origin
>
> Air Waybill (AWB) : The description of goods on the AWB will auto 
> route the shipments directly to the FWS and/or CBP-AG area, it will 
> also add a recurring intercept for FTN.   Properly identifying items 
> shipped in the description is key to ensuring clearance by all agency.
>
> §  Description of goods on the AWB should be stated as such:  
> WILDLIFE-FWS-CITES [or other USFWS permit type or "no permit" if no 
> permit is required]  and CBP-AQI (if required), then description of 
> what is being shipped.
>
> o   Genus and Species of items shipped
>
> o   Provide Harmonized Code (HTS CODE)
>
> ProForma/Commercial Invoice (CI) Requirements:
>
> §  Genus and Species
>
> §  Quantity of items shipped by type
>
> §  Origin Country of each item shipped – this can be a blanket 
> statement If all items were collected in the same foreign origin 
> country. Example:
>
> o      “All wildlife/AQI items were collected in Germany”.
>
> o   If from multiple different countries, please list by sample type, 
> genus, species, and Country of Origin
>
>
> (Note - I have several examples of pro forma invoices - if you need 
> one, contact me off-list)
>
> __
>
> Most wildlife shipments, if properly marked are routing through 
> Memphis but again - track the package and if it is not routing through 
> Memphis, notify the port through which it is routing. I will attempt 
> to get a full set of contacts for each of the designated wildlife ports.
>
>
>
>
>
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-- 
Dirk Neumann

Tel: 089 / 8107-111
Fax: 089 / 8107-300
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---------

Dirk Neumann

Tel: +49-89-8107-111
Fax: +49-89-8107-300
email: Dirk.Neumann(a)zsm.mwn.de

postal address:

Bavarian Natural History Collections
The Bavarian State Collection of Zoology
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Muenchhausenstr. 21
81247 Munich (Germany)

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