[Nhcoll-l] Hiring for CMS Assistant - College of Physicians of Philadelphia/Mütter Museum

[Lowell Flanders]

I'm hiring someone to support our transition to EMu. Position is in Philly,
duties consist primarily of assisting me as we work with the vendor for
setup/design and crosswalk; then assisting with a collections audit.
Position is grant funded and term is two years. Feel free to pass along to
anyone you know who might be interested. See below or attachment for
details:

POSITION DESCRIPTION



Title:  Collection Management System (CMS) Assistant, Mütter Museum

Division:   Museum

Supervisors:  Collections Manager and Project Manager

Exemption:  Non-Exempt

Hours:  Full-time

Date:  September 1, 2021


ABOUT THE COLLEGE OF PHYSICIANS OF PHILADELPHIA:

Founded in 1787, The College of Physicians of Philadelphia is one of the
oldest professional medical organizations in the country and home to:  the
Mütter Museum; the Historical Medical Library; the HistoryofVaccines.org;
and a dynamic Center for Education.  We host over seventy (70) yearly
public events, and have a busy facilities rental calendar.  More than
one-hundred-eighty-eight-thousand (188,000) guests visit us annually, and
we are extremely proud of our mission to advance the cause of health while
upholding the ideals and heritage of medicine.



Function of the Position

The Collection Management System (CMS) Assistant works with the Collections
Manager and Project Director to assist in a transition to a new collections
management system, and to support and perform a collections audit. This is
a two-year, contract grant-funded position.  Full-time, hybrid in office /
remote.  Salary is $35,000 per year.



Level of Responsibility

Under the supervision of the Collections Manager, the CMS Assistant will
assist with data migration, entry, and updates to the new CMS system.



The CMS Assistant:

   -

   Assists the Collections Manager in assessing current data, transfer of
   information, and updating of entries in the CMS systems.
   -

   May work under direct supervision or independently to gather or research
   information, prepare analytical reports, and attend meetings.
   -

   Represents the Collections Manager at meetings and consultations, and
   performs as liaison to vendors, museum professionals, and others, as
   directed.



The Collections Manager and Project Director jointly coordinate and
supervise the workload of the CMS Assistant.



Training and Experience

College degree in a relevant field (museum studies, library sciences,
information management, etc.) is required; in progress degrees will also
considered, depending on availability of candidate during the project
term.  Previous
experience with EMu or other similar collections management software is
desired.  The CMS Assistant must work well with others in a team
environment.  Excellent interpersonal and verbal skills, organizational
skills, and the ability to manage multiple priorities are essential; a
service orientation and ability to work independently and effectively under
pressure are also necessary for success in this position.  The CMS Assistant
 must be proficient in Microsoft Office software; basic photography skills
are preferred but not required.  Previous experience working in a
non-profit environment is preferred.



Principal Duties and Responsibilities

1. Museum functions (100%)

The CMS Assistant may perform some or all of the tasks below, under
direction of the Collections Manager:

   -

   Assist in migrating existing data to new database and cleaning up data
   post-migration;
   -

   Update objects records and attach related documents, photographs, etc.;
   -

   Audit collection and update object records, as appropriate;


   -

   Confirm object location and tracking code accuracy;
   -

   Assess quality of existing object photos and need for new photography;
   -

   Photograph objects as part of audit process;
   -

   Other duties, as assigned by Collections Manager.



The CMS Assistant may perform some or all of the tasks below, under
direction of the Project Director:

   -

   Provide timeline updates of project progress;
   -

   Provide narrative updates on project progress and challenges for grant
   report drafting;
   -

   Assist in coordination with professional photographer of photography of
   large and/or difficult-to-capture objects.





TO APPLY:  Please email cover letter and resume to:  Lowell Flanders at
lflanders at collegeofphysicians.org

 Required Subject Line:  Mütter Museum CMS Assistant - 2021



Factors such as demonstrated hard and soft skills, level of education,
history in the nonprofit sector, and relevant work experience will all be
evaluated.



Review of applications will begin immediately and continue until the
position is filled.





The College of Physicians of Philadelphia is an equal opportunity employer.
 We celebrate diversity and are committed to creating an inclusive
environment for all employees.

Lowell M. Flanders
(202) 309-2317 (Cell)
(215) 560-8004 (Mütter)
lflanders at collegeofphysicians.org <lflanders at amnh.org>
lflanders at gmail.com
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