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--></style></head><body lang="EN-US" link="blue" vlink="purple"><div class="WordSection1"><p class="MsoTitle"><b><span style="font-size:11.0pt">BUFFALO MUSEUM OF SCIENCE POSITION DESCRIPTION</span></b></p><p class="MsoNormal" align="center" style="text-align:center">
<b><span style="font-family:"Arial","sans-serif"">Collections Documentation Specialist </span></b></p><p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-family:"Arial","sans-serif""> </span></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><i><span style="font-family:"Arial","sans-serif"">Inspiring curiosity through exploration </span></i></b></p><p class="MsoTitle"><span style="font-size:11.0pt"> </span></p>
<p class="MsoSubtitle"><b><span style="font-size:11.0pt">Dep’t./Division:</span></b><span style="font-size:11.0pt"> Collections</span></p><p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Position Title:</span></b><span style="font-family:"Arial","sans-serif""> Collections Documentation Specialist </span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Primary Reporting Responsibility:</span></b><span style="font-family:"Arial","sans-serif""> Curator of Collections</span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Status:</span></b><span style="font-family:"Arial","sans-serif""> Full time/exempt </span></p><p class="MsoNormal">
<span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Overview:</span></b><span style="font-family:"Arial","sans-serif""> The staff of the Buffalo Museum of Science accomplishes its goals through the implementation of strong team processes and procedures. All staff are recruited, trained, directed and developed with this in mind. While staff will have position descriptions and well-defined reporting responsibilities, they are required to be flexible in both. They will at times be asked to perform as part of project teams or task forces, where their reporting responsibility and work requirements may be different from, while related to, their basic position description. BMS senior staff is committed to identifying, nourishing, and employing the unique strengths and interests each person brings with them to their position here.</span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Summary of Position</span></b><span style="font-family:"Arial","sans-serif"">: Seeking an organized and energetic individual to manage and develop the Museum’s catalog using PastPerfect Museum Software. </span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">The Collections Documentation Specialist will ensure the overall integrity, functionality and security of the Collections Management Database as it relates to the permanent and loaned collection of the Buffalo Museum of Science. In addition to cataloging new acquisitions, the candidate will implement a collection wide inventory and photo documentation project. Responsible for the maintenance and management of collection records. </span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Essential Functions:</span></b></p>
<ul style="margin-top:0in" type="disc"><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Manage and maintain PastPerfect database </span></li><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Photo document BMS collection items as assigned</span></li>
<li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Implement online access to the Museum’s catalog </span></li><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Work closely with Collections Department staff to ensure the proper and consistent entry of data and to develop internal standards for data entry and reporting utilizing approved museum standards </span></li>
<li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Work closely with the IT Department to ensure the overall integrity, functionality and security of the data stored within </span></li>
<li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Work closely with others utilizing the database to ensure the proper and consistent entry of data </span></li><li class="MsoNormal" style>
<span style="font-family:"Arial","sans-serif"">In conjunction with IT, coordinate maintenance of files and consistent data backup </span></li><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Data entry as required </span></li>
<li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Perform general administrative duties as required </span></li><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Complete special projects and basic research as assigned </span></li>
<li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Transition older collection databases into pan-collections catalog using PastPerfect Software</span></li><li class="MsoNormal" style>
<span style="font-family:"Arial","sans-serif"">Supervise volunteers and interns where appropriate </span></li><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Participate in team projects as needed </span></li>
</ul><p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal">
<span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Qualifications, Experience, Skills, </span></b></p>
<ul style="margin-top:0in" type="disc"><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Minimum of Bachelors degree in museum studies or related field. Masters degree in Library Science from an ALA accredited program preferred. Advanced coursework in Biology or Natural Science recommended. </span></li>
<li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Demonstrated experience with database software, specifically PastPerfect, required. </span></li><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Proficiency in Microsoft Office.</span></li>
<li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Experience in object photography required </span></li><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Good people skills – speaking, listening, writing, friendly disposition</span></li>
<li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Strong organizational and creative problem-solving skills</span></li><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Self-motivator, ability to work independently</span></li>
</ul><p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Physical Requirements:</span></b></p>
<ul style="margin-top:0in" type="disc"><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Able to move moderately heavy items</span></li><li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">Position requires sitting at a desk and utilizing a computer for prolonged periods of time and good eye/hand coordination. Vision abilities required by the job include close vision. </span></li>
</ul><p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Salary: </span></b></p><ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style><span style="font-family:"Arial","sans-serif"">27K Commensurate with qualifications and experience</span></li></ul><p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Please send cover letter, names of three references, and curriculum vitae to: </span></p><p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Kathryn H. Leacock</span></b></p><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Curator of Collections </span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Buffalo Museum of Science</span></p><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">1020 Humboldt Parkway</span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Buffalo, NY 14211</span></p><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Phone: (716) 896 5200 ext 376</span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><a href="mailto:kleacock@sciencebuff.org">kleacock@sciencebuff.org</a> </span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal" align="center" style="text-align:center"><b><i><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Applications will be accepted until December 7<sup>th</sup> 2012.</span></i></b></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> </span></p><p class="MsoNormal"> </p><p class="MsoNormal"> </p><p class="MsoNormal" style><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">*************************************<br>
</span><b><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Kathryn H. Leacock<br></span></b><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Curator of Collections<br>
Buffalo Museum of Science<br>1020 Humboldt Parkway<br>Buffalo, New York 14211</span><span style="font-size:10.0pt;font-family:"Times New Roman","serif""> </span></p><p class="MsoNormal" style><b><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Tel:</span></b><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""> 716 896 5200 x376<br>
<b>Fax:</b> 716 897 6723</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif""></span></p><p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Email:</span></b><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""> </span><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><a href="mailto:kleacock@sciencebuff.org" title="mailto:kleacock@sciencebuff.org"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:blue">kleacock@sciencebuff.org</span></a></span></p>
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