<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><head><meta http-equiv=Content-Type content="text/html; charset=utf-8"><meta name=Generator content="Microsoft Word 14 (filtered medium)"><!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
@font-face
{font-family:Georgia;
panose-1:2 4 5 2 5 4 5 2 3 3;}
@font-face
{font-family:Verdana;
panose-1:2 11 6 4 3 5 4 4 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Times New Roman","serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p
{mso-style-priority:99;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:12.0pt;
font-family:"Times New Roman","serif";}
p.MsoAcetate, li.MsoAcetate, div.MsoAcetate
{mso-style-priority:99;
mso-style-link:"Balloon Text Char";
margin:0in;
margin-bottom:.0001pt;
font-size:8.0pt;
font-family:"Tahoma","sans-serif";}
span.EmailStyle18
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:#1F497D;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Arial","sans-serif";
color:black;
font-weight:normal;
font-style:normal;
text-decoration:none none;}
span.BalloonTextChar
{mso-style-name:"Balloon Text Char";
mso-style-priority:99;
mso-style-link:"Balloon Text";
font-family:"Tahoma","sans-serif";}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]--></head><body lang=EN-CA link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>We have fields for associated specimens that can include other specimens collected at the same time, e.g. mated pairs parent child, fetus, ecto-parasites etc. These fields contain the catalogue number and collection and relationship of the specimens as well as a remarks field that can cover notes concerning date ranges etc.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>The main issue is that whatever procedure you follow you should be consistent and also make sure detailed notes on the event, specimens etc. are included so that years later some poor person has a hope of figuring out what happened. (we have stuff that goes back over a hundred years and documentation can be sketchy)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>I agree that in the case of a fungus that you do need to make sure that it is part of the original collection event and not a subsequent infestation.<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>______________________________________________________________________________________________</span></b><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;margin-bottom:12.0pt'><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Lesley Kennes </span></b><span style='color:black'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Collection Manager, Birds and Mammals | Archives, Collections & Knowledge</span><span style='color:black'> <br><br></span><span style='color:black'><img width=156 height=30 id="_x0000_i1026" src="cid:image002.png@01CE15AF.556F2310" alt="https://sales.royalbcmuseum.bc.ca/logo.png"></span><span style='color:black'><br></span><span style='font-size:8.0pt;font-family:"Arial","sans-serif";color:black'>675 Belleville Street, Victoria, BC Canada V8W 9W2 </span><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:black'> </span><span style='font-size:7.5pt;color:black'><br></span><span style='font-size:8.0pt;font-family:"Arial","sans-serif";color:black'>T 250 387-1216 </span><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:black'><br><a href="mailto:LKENNES@royalbcmuseum.bc.ca"><span style='font-size:8.0pt'>LKENNES@royalbcmuseum.bc.ca</span></a></span><span style='font-size:8.0pt;font-family:"Arial","sans-serif";color:black'> | </span><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:blue'><a href="http://www.royalbcmuseum.bc.ca"><span style='font-size:8.0pt'>www.royalbcmuseum.bc.ca</span></a></span><span style='font-size:8.0pt;font-family:"Arial","sans-serif";color:blue'> | </span><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:blue'><a href="http://www.bcarchives.bc.ca"><span style='font-size:8.0pt'>www.bcarchives.bc.ca</span></a></span><span style='font-size:8.0pt;font-family:"Arial","sans-serif";color:black'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'> </span><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:blue'><br></span><span lang=EN-US style='font-size:8.0pt;font-family:"Arial","sans-serif";color:black;mso-fareast-language:EN-US'><br>Join us on: <a href="https://www.facebook.com/RoyalBCMuseum">Facebook</a> | <a href="https://twitter.com/#!/RoyalBCMuseum">Twitter</a> | <a href="http://www.flickr.com/photos/36463010@N05/">Flickr</a> | <a href="https://plus.google.com/113796680038902977366?prsrc=3#113796680038902977366/posts">Google+</a> </span><b><span lang=EN-US style='font-size:9.0pt;font-family:"Arial","sans-serif";color:black;mso-fareast-language:EN-US'><o:p></o:p></span></b></p><p class=MsoNormal><b><i><span style='font-size:9.0pt;font-family:"Arial","sans-serif";color:black;mso-fareast-language:EN-US'><a href="http://www.royalbcmuseum.bc.ca/wpy2012/default.aspx">2012 Wildlife Photographer of the Year</a></span></i></b><b><span style='font-size:9.0pt;font-family:"Arial","sans-serif";color:black;mso-fareast-language:EN-US'> – 100 of the world’s best images </span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span lang=EN-US style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span lang=EN-US style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> nhcoll-l-bounces@mailman.yale.edu [mailto:nhcoll-l-bounces@mailman.yale.edu] <b>On Behalf Of </b>Bob Glotzhober<br><b>Sent:</b> Thursday, February 28, 2013 9:12 AM<br><b>To:</b> Gregory Schneider; Lewis-Gentry, Genevieve<br><b>Cc:</b> nhcoll-l@mailman.yale.edu<br><b>Subject:</b> Re: [Nhcoll-l] Databasing Specimens Collected from Other Specimens<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Our database allows for multiple numbers associated with an object. In such a case, we could assign a new catalog number to the fungus found growing on the insect, but also add the original collection number for the insect. This cross-references the fungus to the insect. I would also go back to the original record for the insect, and annotate it with a cross-reference to the fungus collection number. That way both items are cross-referenced and someone working with either collection is made aware of the connection between the two objects.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Not that I consider this any more “correct” than any of the other answers supplied to this query – but it is another manner to handle to situation, which in my mind seems to work.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Bob Glotzhober<o:p></o:p></span></p><div style='border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in'><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p></div><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Robert C. Glotzhober<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Senior Curator of Natural History<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Ohio Historical Society<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'>800 E. 17<sup>th</sup> Ave.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Columbus, Ohio 43211-2474<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Ph. 614-298-2054<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'>e-Mail: <a href="mailto:bglotzhober@ohiohistory.org">bglotzhober@ohiohistory.org</a> <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><span lang=EN-US style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span lang=EN-US style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <a href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a> [<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">mailto:nhcoll-l-bounces@mailman.yale.edu</a>] <b>On Behalf Of </b>Gregory Schneider<br><b>Sent:</b> Thursday, February 28, 2013 11:05 AM<br><b>To:</b> Lewis-Gentry, Genevieve<br><b>Cc:</b> Natural History Collections Listserv (<a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>)<br><b>Subject:</b> Re: [Nhcoll-l] Databasing Specimens Collected from Other Specimens<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal style='margin-bottom:12.0pt'><span lang=EN-US>In my opinion, the collecting event is exactly the same. It is analogous to finding a whole identifiable specimen (ie. a lizard) in the stomach contents of a previously catalogued snake. I would catalogue the lizard separately with the same collecting data as the snake, and cross reference the new entry to the original.<o:p></o:p></span></p><div><p class=MsoNormal><span lang=EN-US>On Thu, Feb 28, 2013 at 10:54 AM, Lewis-Gentry, Genevieve <<a href="mailto:glewis-g@oeb.harvard.edu" target="_blank">glewis-g@oeb.harvard.edu</a>> wrote:<o:p></o:p></span></p><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'>Hello everyone,</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'>We are running into an interesting collections issue for databasing in the Farlow Herbarium and we were wondering how other natural history collections are handling the issue.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'>Our example:</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'>Insect specimens were collected, identified, and stored in an entomological collection. Later, the insects were checked for a type of fungus (Laboulbeniales) and when found they were removed and mounted on permanent slides in the fungal collections. What counts as the collecting information? The original collection information for locality etc? (Which is our thought.) Who is the collector? The person who collected the insect or the person who collected the fungus? There are collector numbers for both.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'>We assume things like this across other types of natural history collections. (Birds and mites are an example we thought could exist.) We are having it happen here between our herbarium and the entomological collections in the department as well as from loans from other entomology collections who are letting us keep and deposit the fungal material here.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'>We want to have the best data we can within our system capabilities as well as match how other collections are handling this type of issue.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'>Any thoughts, suggestions or help would be greatly appreciated. I am sure that we are not the only ones with cross collections issues like this.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'>Thank you so much and let me know if you want more information.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'>Genevieve</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Georgia","serif"'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-size:10.0pt;font-family:"Georgia","serif";color:#7F7F7F'>=================================================<br>Genevieve Lewis-Gentry, Curatorial Assistant<br>Farlow Herbarium, Harvard University Herbaria<br>22 Divinity Ave., Cambridge, MA 02138 U.S.A.<br>Phone: <a href="tel:617-495-2365" target="_blank">617-495-2365</a> Fax: <a href="tel:617-495-9484" target="_blank">617-495-9484</a><br><a href="mailto:glewis-g@oeb.harvard.edu" target="_blank">glewis-g@oeb.harvard.edu</a></span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US> <o:p></o:p></span></p></div></div><p class=MsoNormal style='margin-bottom:12.0pt'><span lang=EN-US><br>_______________________________________________<br>Nhcoll-l mailing list<br><a href="mailto:Nhcoll-l@mailman.yale.edu">Nhcoll-l@mailman.yale.edu</a><br><a href="http://mailman.yale.edu/mailman/listinfo/nhcoll-l" target="_blank">http://mailman.yale.edu/mailman/listinfo/nhcoll-l</a><o:p></o:p></span></p></div><p class=MsoNormal><span lang=EN-US><br><br clear=all><o:p></o:p></span></p><div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div><p class=MsoNormal><span lang=EN-US>-- <o:p></o:p></span></p><div><p class=MsoNormal style='background:white'><span lang=EN-US style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050'>Greg Schneider<br>Division of Reptiles and Amphibians<o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><span lang=EN-US style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050'>Museum of Zoology<br>University of Michigan<o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><span lang=EN-US style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050'>Ann Arbor, Michigan 48109-1079<br>734 647 1927 734 763 4080 (FAX)<o:p></o:p></span></p></div><div><p style='margin:0in;margin-bottom:.0001pt;background:white'><span lang=EN-US style='font-size:10.0pt;font-family:"Verdana","sans-serif";color:navy'>734 763 0740 (Biodiversity Research Center at Varsity Drive)<br><a href="mailto:ges@umich.edu" target="_blank"><span style='color:#1155CC'>ges@umich.edu</span></a></span><span lang=EN-US style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050'><o:p></o:p></span></p><p style='margin:0in;margin-bottom:.0001pt;background:white'><span lang=EN-US style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span><span lang=EN-US style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050'><o:p></o:p></span></p><p style='margin:0in;margin-bottom:.0001pt;background:white'><span lang=EN-US style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><img border=0 width=96 height=97 id="_x0000_i1025" src="cid:image003.jpg@01CE15AF.556F2310" alt="Description: Description: logocolor"></span><span lang=EN-US style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050'><o:p></o:p></span></p><p style='margin:0in;margin-bottom:.0001pt;background:white'><span lang=EN-US style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><a href="http://www.ummz.lsa.umich.edu/rep_amph/index.html" target="_blank"><span style='color:#1155CC'>www.ummz.lsa.umich.edu/rep_amph/index.html</span></a></span><span lang=EN-US style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050'><o:p></o:p></span></p></div></div></body></html>