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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">In addition to cross-referencing using numbers you could consider a variation on the ‘removals slip’ that we use here. If the insect and fungus are inseparable
you can (arbitrarily) decide which collection the specimen is to live in and place a label in the ‘empty’ space in the corresponding collection – in your example the fungus takes precedence and moves to a slide cabinet of fungi, leaving a gap in the insect
collection which could be filled with a label showing where an insect once resided and explaining where to find it now.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">We use this for fossils sharing matrix – we have type specimens of brachiopods on the same slab of rock as a type specimen of a gastropod. The brachiopod drawer
houses the brachiopod (with it nearest neighbours in taxonomy) and the gastropod drawer (several cabinets away) has a label indicating that the type is to be found elsewhere. Specimens can only bilocate in a database.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Nigel<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Mr Nigel T. Monaghan,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Keeper,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Natural History Division,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">National Museum of Ireland,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Merrion Street,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Dublin 2,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">IRELAND<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> nhcoll-l-bounces@mailman.yale.edu [mailto:nhcoll-l-bounces@mailman.yale.edu]
<b>On Behalf Of </b>Bob Glotzhober<br>
<b>Sent:</b> 28 February 2013 17:12<br>
<b>To:</b> Gregory Schneider; Lewis-Gentry, Genevieve<br>
<b>Cc:</b> nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> Re: [Nhcoll-l] Databasing Specimens Collected from Other Specimens<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Our database allows for multiple numbers associated with an object. In such a case, we could assign a new catalog number to the fungus found growing
on the insect, but also add the original collection number for the insect. This cross-references the fungus to the insect. I would also go back to the original record for the insect, and annotate it with a cross-reference to the fungus collection number. That
way both items are cross-referenced and someone working with either collection is made aware of the connection between the two objects.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Not that I consider this any more “correct” than any of the other answers supplied to this query – but it is another manner to handle to situation,
which in my mind seems to work.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Bob Glotzhober<o:p></o:p></span></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0cm 0cm 1.0pt 0cm">
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Robert C. Glotzhober<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Senior Curator of Natural History<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Ohio Historical Society<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">800 E. 17<sup>th</sup> Ave.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Columbus, Ohio 43211-2474<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Ph. 614-298-2054<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">e-Mail:
<a href="mailto:bglotzhober@ohiohistory.org">bglotzhober@ohiohistory.org</a> <o:p>
</o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a> [<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">mailto:nhcoll-l-bounces@mailman.yale.edu</a>]
<b>On Behalf Of </b>Gregory Schneider<br>
<b>Sent:</b> Thursday, February 28, 2013 11:05 AM<br>
<b>To:</b> Lewis-Gentry, Genevieve<br>
<b>Cc:</b> Natural History Collections Listserv (<a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>)<br>
<b>Subject:</b> Re: [Nhcoll-l] Databasing Specimens Collected from Other Specimens<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="EN-US">In my opinion, the collecting event is exactly the same. It is analogous to finding a whole identifiable specimen (ie. a lizard) in the stomach contents of a previously catalogued snake.
I would catalogue the lizard separately with the same collecting data as the snake, and cross reference the new entry to the original.<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US">On Thu, Feb 28, 2013 at 10:54 AM, Lewis-Gentry, Genevieve <<a href="mailto:glewis-g@oeb.harvard.edu" target="_blank">glewis-g@oeb.harvard.edu</a>> wrote:<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif"">Hello everyone,</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif""> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif"">We are running into an interesting collections issue for databasing in the Farlow Herbarium and we were wondering how other
natural history collections are handling the issue.</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif""> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif"">Our example:</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif"">Insect specimens were collected, identified, and stored in an entomological collection. Later, the insects were checked
for a type of fungus (Laboulbeniales) and when found they were removed and mounted on permanent slides in the fungal collections. What counts as the collecting information? The original collection information for locality etc? (Which is our thought.) Who is
the collector? The person who collected the insect or the person who collected the fungus? There are collector numbers for both.</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif""> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif"">We assume things like this across other types of natural history collections. (Birds and mites are an example we thought
could exist.) We are having it happen here between our herbarium and the entomological collections in the department as well as from loans from other entomology collections who are letting us keep and deposit the fungal material here.</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif""> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif"">We want to have the best data we can within our system capabilities as well as match how other collections are handling
this type of issue.</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif""> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif"">Any thoughts, suggestions or help would be greatly appreciated. I am sure that we are not the only ones with cross collections
issues like this.</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif""> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif"">Thank you so much and let me know if you want more information.</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif"">Genevieve</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Georgia","serif""> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-size:10.0pt;font-family:"Georgia","serif";color:#7F7F7F">=================================================<br>
Genevieve Lewis-Gentry, Curatorial Assistant<br>
Farlow Herbarium, Harvard University Herbaria<br>
22 Divinity Ave., Cambridge, MA 02138 U.S.A.<br>
Phone: <a href="tel:617-495-2365" target="_blank">617-495-2365</a> Fax: <a href="tel:617-495-9484" target="_blank">
617-495-9484</a><br>
<a href="mailto:glewis-g@oeb.harvard.edu" target="_blank">glewis-g@oeb.harvard.edu</a></span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="EN-US"><br>
_______________________________________________<br>
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<a href="http://mailman.yale.edu/mailman/listinfo/nhcoll-l" target="_blank">http://mailman.yale.edu/mailman/listinfo/nhcoll-l</a><o:p></o:p></span></p>
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<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US">-- <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050">Greg Schneider<br>
Division of Reptiles and Amphibians<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050">Museum of Zoology<br>
University of Michigan<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050">Ann Arbor, Michigan 48109-1079<br>
734 647 1927 734 763 4080 (FAX)<o:p></o:p></span></p>
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<p style="margin:0cm;margin-bottom:.0001pt;background:white"><span lang="EN-US" style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:navy">734 763 0740 (Biodiversity Research Center at Varsity Drive)<br>
<a href="mailto:ges@umich.edu" target="_blank"><span style="color:#1155CC">ges@umich.edu</span></a></span><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050"><o:p></o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt;background:white"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"> </span><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050"><o:p></o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt;background:white"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><img border="0" width="96" height="97" id="_x0000_i1025" src="cid:image001.jpg@01CE15D8.DC892DE0" alt="Description: Description: logocolor"></span><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050"><o:p></o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt;background:white"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><a href="http://www.ummz.lsa.umich.edu/rep_amph/index.html" target="_blank"><span style="color:#1155CC">www.ummz.lsa.umich.edu/rep_amph/index.html</span></a></span><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050"><o:p></o:p></span></p>
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