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<div>We have faced this problem since roughly 1995. Our solution, which is not perfect, is this.</div>
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<div>1. We use a laser printer with resistall paper</div>
<div>2. We soak the paper in alcohol for a day or so to remove the sizing, which is used by the manufacturer to give the paper a smooth finish. Removing the sizing reduces the chance of letters falling off, more or less.</div>
<div>3. After printing, we use an additional heat press for bonding. I think it's the same type that is used to mount photos on backer board.</div>
<div>4. We have had the same problem everyone else does with letters falling, smearing, etc. For efficiency in replacing labels, our database stores each label as printed, and each label has a unique identifier, making it easy to retrieve. We simply search
for the label identifier and reprint labels in batches. A side benefit is that we know in which jar a specimen resides, and because the database record for the label also stores metadata about the jar size, we can get quick summaries of how many quart jars
we have, etc.</div>
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<div>Dave</div>
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<div>On Apr 3, 2013, at 9:31 AM, Thomas Labedz wrote:</div>
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<blockquote type="cite"><span class="Apple-style-span" style="border-collapse: separate; font-family: 'Lucida Grande'; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-align: -webkit-auto; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; font-size: medium; ">
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<span style="color: rgb(31, 73, 125); ">A laser printer’s heating element is set for moderate bonding of the toner powder to a smooth-finish, office-weight paper. Thicker paper, like those used for labels, and/or different textured surfaces commonly found
with rag paper require more heating to effectively bond the toner to the surface. We use laser printers for labels going into alcohol or formalin-preserved specimens, but use an extra heat press to finish the labels before going into those fluids. We also
use a true India ink to handwrite the catalog number on the label as an extra security measure. Toner, poorly bonded to paper, can ‘lift’ from the paper in fluid, particularly if the solution becomes saturated with lipids leached from the specimen. Those
‘lifted’ letters from the paper can then stick to the inside wall of a glass jar or simply rain to the bottom of the jar to form a disastrous alphabet soup. <o:p></o:p></span></div>
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<span style="color: rgb(31, 73, 125); "><o:p> </o:p></span></div>
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<span style="color: rgb(31, 73, 125); ">If we could we’d purchase the thermal transfer printer described by Bentley. We can’t, we do the best we can with what we have. Hopefully the handwritten catalog number will be the saving grace if necessary. After
15-20 years things seem to still be holding up well.<o:p></o:p></span></div>
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<span style="color: rgb(31, 73, 125); "><o:p> </o:p></span></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<span style="color: rgb(31, 73, 125); ">Thomas E. Labedz, Collections Manager<o:p></o:p></span></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<span style="color: rgb(31, 73, 125); ">Division of Zoology and Division of Botany<o:p></o:p></span></div>
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<span style="color: rgb(31, 73, 125); ">University of Nebraska State Museum<o:p></o:p></span></div>
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<span style="color: rgb(31, 73, 125); ">W-436 Nebraska Hall<o:p></o:p></span></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<span style="color: rgb(31, 73, 125); ">900 N. 16<sup>th</sup><span class="Apple-converted-space"> </span>St.<o:p></o:p></span></div>
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<span style="color: rgb(31, 73, 125); ">Lincoln, NE 68588-0514<o:p></o:p></span></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<span style="color: rgb(31, 73, 125); ">402/472-8366 (p.m.,Zoo.), 402/472-1607 (a.m.,Bot.), fax 402/472-8949<o:p></o:p></span></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<span style="color: rgb(31, 73, 125); "><a href="mailto:tlabedz1@unl.edu" style="color: blue; text-decoration: underline; ">tlabedz1@unl.edu</a> <span class="Apple-converted-space"> </span><a href="http://www.museum.unl.edu" style="color: blue; text-decoration: underline; ">www.museum.unl.edu</a><o:p></o:p></span></div>
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<span style="color: rgb(31, 73, 125); "><o:p> </o:p></span></div>
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<span style="color: rgb(31, 73, 125); "><o:p> </o:p></span></div>
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<span style="color: rgb(31, 73, 125); "><o:p> </o:p></span></div>
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<b><span style="font-size: 10pt; font-family: Tahoma, sans-serif; ">From:</span></b><span style="font-size: 10pt; font-family: Tahoma, sans-serif; "><span class="Apple-converted-space"> </span><a href="mailto:nhcoll-l-bounces@mailman.yale.edu" style="color: blue; text-decoration: underline; ">nhcoll-l-bounces@mailman.yale.edu</a><span class="Apple-converted-space"> </span>[mailto:nhcoll-l-bounces@mailman.yale.edu]<span class="Apple-converted-space"> </span><b>On
Behalf Of<span class="Apple-converted-space"> </span></b>Callomon,Paul<br>
<b>Sent:</b><span class="Apple-converted-space"> </span>Wednesday, April 03, 2013 9:05 AM<br>
<b>To:</b><span class="Apple-converted-space"> </span>'Nikolaj Scharff'; Bentley, Andrew Charles; Utrup, Jessica;<span class="Apple-converted-space"> </span><a href="mailto:nhcoll-l@mailman.yale.edu" style="color: blue; text-decoration: underline; ">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b><span class="Apple-converted-space"> </span>Re: [Nhcoll-l] Labelling of alcohol-preserved specimens<o:p></o:p></span></div>
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<o:p> </o:p></div>
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<span style="color: rgb(31, 73, 125); ">The formula of the ink is less important than the degree to which it is bonded into the paper. Laser printers bond the ink in by heating it, which should stabilize it from a powder into a solvent-free thermoplastic.</span><o:p></o:p></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<span style="color: rgb(31, 73, 125); ">We have noticed in the last few years that modern laser printers seem to be using less heat, and thus are not bonding inks as tightly, especially into thicker paper stock. Printing on card stock, for example, now results
in smears and graying whereas our older printers had no problem. This might be another example of power-saving “eco” design that makes everyone feel better but doesn’t get the job done.</span><o:p></o:p></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<span style="color: rgb(31, 73, 125); ">As for paper, we have used laundry tag paper since the 1970s, and it holds up in alcohol just fine.</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">PC</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<b><span style="font-size: 12pt; font-family: 'Times New Roman', serif; color: rgb(31, 73, 125); ">Paul Callomon</span></b><o:p></o:p></div>
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<span style="font-size: 12pt; font-family: 'Times New Roman', serif; color: rgb(31, 73, 125); ">Collections Manager in Malacology, Invertebrate Paleontology and General Invertebrates</span><o:p></o:p></div>
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<span style="font-size: 12pt; font-family: 'Times New Roman', serif; font-variant: small-caps; color: rgb(31, 73, 125); ">The Academy of Natural Sciences of Drexel University</span><o:p></o:p></p>
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<span style="font-size: 12pt; font-family: 'Times New Roman', serif; color: rgb(31, 73, 125); ">1900 Benjamin Franklin Parkway, Philadelphia, PA 19103</span><o:p></o:p></div>
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<span style="font-size: 12pt; font-family: 'Times New Roman', serif; color: rgb(31, 73, 125); "><a href="mailto:callomon@ansp.org" style="color: blue; text-decoration: underline; ">callomon@ansp.org</a><span class="Apple-converted-space"> </span>Tel. 215-405-5096</span><o:p></o:p></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<b><span style="color: rgb(31, 73, 125); ">Experience dinosaurs, butterflies, and live animals– all under one roof! Visit the Academy today.<span class="Apple-converted-space"> </span><a href="http://www.ansp.org" style="color: blue; text-decoration: underline; ">ansp.org</a><span class="Apple-converted-space"> </span> </span></b><o:p></o:p></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<span style="font-size: 12pt; font-family: 'Times New Roman', serif; color: black; ">Follow us:</span><span style="font-size: 12pt; font-family: 'Times New Roman', serif; color: rgb(31, 73, 125); "><span class="Apple-converted-space"> </span><a href="http://www.facebook.com/AcademyofNaturalSciences" title="http://www.facebook.com/AcademyofNaturalSciences" style="color: blue; text-decoration: underline; ">Facebook</a><span class="Apple-converted-space"> </span>|<span class="Apple-converted-space"> </span><a href="http://twitter.com/#!/AcadNatSci" title="http://twitter.com/#!/AcadNatSci" style="color: blue; text-decoration: underline; ">Twitter</a></span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
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<b><span style="font-size: 10pt; font-family: Tahoma, sans-serif; ">From:</span></b><span style="font-size: 10pt; font-family: Tahoma, sans-serif; "><span class="Apple-converted-space"> </span><a href="mailto:nhcoll-l-bounces@mailman.yale.edu" style="color: blue; text-decoration: underline; ">nhcoll-l-bounces@mailman.yale.edu</a><span class="Apple-converted-space"> </span>[<a href="mailto:nhcoll-l-bounces@mailman.yale.edu" style="color: blue; text-decoration: underline; ">mailto:nhcoll-l-bounces@mailman.yale.edu</a>]<span class="Apple-converted-space"> </span><b>On
Behalf Of<span class="Apple-converted-space"> </span></b>Nikolaj Scharff<br>
<b>Sent:</b><span class="Apple-converted-space"> </span>Wednesday, April 03, 2013 9:51 AM<br>
<b>To:</b><span class="Apple-converted-space"> </span>Bentley, Andrew Charles; Utrup, Jessica;<span class="Apple-converted-space"> </span><a href="mailto:nhcoll-l@mailman.yale.edu" style="color: blue; text-decoration: underline; ">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b><span class="Apple-converted-space"> </span>Re: [Nhcoll-l] Labelling of alcohol-preserved specimens</span><o:p></o:p></div>
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<o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">I would personally be worried that such labels will not last long enough. Most polyester will, I think, in the long run become brittle and crack. In Copenhagen we now have problems with old lids made of varies kinds of
plastic. These lids were introduced in the 60’ies and have worked well until now when a large number starts to crack (after 50 years!).</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">We use regular archival quality paper or Byron Weston Resistall Paper and we print the labels with ethanol resistant ink from Canon or HP. Obviously, we don’t know the ink formula of these inks, and thereby the longevity
of labels produced this way, but we have been using such a system here in Copenhagen since 1994. I have printed labels sitting on my window shelves and there is no obvious aging to be observed. I regularly rub them gently with my fingers and there is still
no ink-smear. I would feel better using “regular paper and ink”, instead of thermo printing.</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">It would be interesting to hear other opinions.</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Best wishes</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Nikolaj</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">.....................................................................</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Nikolaj Scharff</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Director of Collections</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Associate Professor, Curator of Arachnida</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Department of Entomology</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Natural History Museum of Denmark</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Zoological Museum, University of Copenhagen</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Universitetsparken 15, DK-2100 Copenhagen</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">DENMARK</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); "> </span><o:p></o:p></div>
<div style="margin-top: 0in; margin-right: 0in; margin-left: 0in; margin-bottom: 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; ">
<span style="color: rgb(31, 73, 125); ">Tel. +45 35321107 Email.<span class="Apple-converted-space"> </span></span><span lang="DA" style="color: rgb(31, 73, 125); "><a href="mailto:nscharff@snm.ku.dk" style="color: blue; text-decoration: underline; "><span lang="EN-US">nscharff@snm.ku.dk</span></a></span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Webpage:<span class="Apple-converted-space"> </span></span><span lang="DA" style="color: rgb(31, 73, 125); "><a href="http://snm.ku.dk/people/nscharff" style="color: blue; text-decoration: underline; "><span lang="EN-US">http://snm.ku.dk/people/nscharff</span></a></span><o:p></o:p></div>
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<b><span style="font-size: 10pt; font-family: Tahoma, sans-serif; ">From:</span></b><span style="font-size: 10pt; font-family: Tahoma, sans-serif; "><span class="Apple-converted-space"> </span><a href="mailto:nhcoll-l-bounces@mailman.yale.edu" style="color: blue; text-decoration: underline; ">nhcoll-l-bounces@mailman.yale.edu</a><span class="Apple-converted-space"> </span>[<a href="mailto:nhcoll-l-bounces@mailman.yale.edu" style="color: blue; text-decoration: underline; ">mailto:nhcoll-l-bounces@mailman.yale.edu</a>]<span class="Apple-converted-space"> </span><b>On
Behalf Of<span class="Apple-converted-space"> </span></b>Bentley, Andrew Charles<br>
<b>Sent:</b><span class="Apple-converted-space"> </span>3. april 2013 15:28<br>
<b>To:</b><span class="Apple-converted-space"> </span>Utrup, Jessica;<span class="Apple-converted-space"> </span><a href="mailto:nhcoll-l@mailman.yale.edu" style="color: blue; text-decoration: underline; ">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b><span class="Apple-converted-space"> </span>Re: [Nhcoll-l] Labelling of alcohol-preserved specimens</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Jessica, Marta</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">The system of choice now for wet collections appears to be thermal transfer printing using a thermal transfer printer and spun bound polyester labels. We have been using such a system for about 10 years now in our wet
collections and have had very good results so far – no yellowing, britteling, fading or any other physical signs or aging on the labels or print. The thermal transfer printers have come down in price substantially lately making such a system affordable to
most. Alpha Systems in Virginia sells a “museum solution” which consists of a Datamax thermal transfer printer, media (4 inch wide, 600 foot long roll of spun bound polyester) and ribbon (wax/resin composite) which is now used by numerous collections around
the world.</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">I would be happy to send you pdf’s of printer specs, pricing from Alpha Systems and an article I wrote for the SPNHC newsletter if you are interested. I can also send you samples of labels to look at.</span><o:p></o:p></div>
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<span style="color: rgb(31, 73, 125); ">Andy</span><o:p></o:p></div>
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}<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°><br>
V V V<br>
Andy Bentley<br>
Ichthyology Collection Manager<br>
University of Kansas<br>
Biodiversity Institute</span><o:p></o:p></div>
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<span lang="EN-AU" style="font-size: 10pt; font-family: Arial, sans-serif; color: black; "> Dyche Hall<br>
1345 Jayhawk Boulevard<br>
Lawrence, KS, 66045-7561<br>
USA<br>
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Tel: (785) 864-3863<br>
Fax: (785) 864-5335<span class="Apple-converted-space"> </span><br>
Email:<span class="Apple-converted-space"> </span><a href="mailto:abentley@ku.edu" style="color: blue; text-decoration: underline; ">abentley@ku.edu</a> </span><o:p></o:p></div>
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<span lang="EN-AU" style="font-size: 10pt; font-family: Arial, sans-serif; color: black; "><a href="http://ichthyology.biodiversity.ku.edu/" style="color: blue; text-decoration: underline; ">http://ichthyology.biodiversity.ku.edu</a></span><o:p></o:p></div>
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<span lang="EN-AU" style="font-size: 10pt; font-family: Arial, sans-serif; color: black; ">SPNHC President-Elect</span><o:p></o:p></div>
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<span lang="EN-AU" style="font-size: 10pt; font-family: Arial, sans-serif; color: black; "><a href="http://www.spnhc.org" style="color: blue; text-decoration: underline; ">http://www.spnhc.org</a></span><o:p></o:p></div>
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A : A : A :<br>
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V V V</span><o:p></o:p></div>
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<b><span style="font-size: 10pt; font-family: Tahoma, sans-serif; ">From:</span></b><span style="font-size: 10pt; font-family: Tahoma, sans-serif; "><span class="Apple-converted-space"> </span><a href="mailto:nhcoll-l-bounces@mailman.yale.edu" style="color: blue; text-decoration: underline; ">nhcoll-l-bounces@mailman.yale.edu</a><span class="Apple-converted-space"> </span>[<a href="mailto:nhcoll-l-bounces@mailman.yale.edu" style="color: blue; text-decoration: underline; ">mailto:nhcoll-l-bounces@mailman.yale.edu</a>]<span class="Apple-converted-space"> </span><b>On
Behalf Of<span class="Apple-converted-space"> </span></b>Utrup, Jessica<br>
<b>Sent:</b><span class="Apple-converted-space"> </span>Wednesday, April 03, 2013 7:53 AM<br>
<b>To:</b><span class="Apple-converted-space"> </span><a href="mailto:nhcoll-l@mailman.yale.edu" style="color: blue; text-decoration: underline; ">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b><span class="Apple-converted-space"> </span>[Nhcoll-l] Labelling of alcohol-preserved specimens</span><o:p></o:p></div>
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Hello dear colleagues,<o:p></o:p></div>
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An old question: best system for labeling of alcohol-preserved specimens: inks, printers, papers... Any new answers/solutions? We still use manual system with Indian ink on bill paper, this is secure but labored. Any mechanized system more efficient and long
term reliable?<o:p></o:p></div>
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Thank you<br clear="all">
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<br>
--<span class="Apple-converted-space"> </span><br>
<b><span style="color: rgb(0, 102, 0); ">Marta Pérez Azcárate<br>
Laboratori de Conservació Preventiva i Restauració</span></b><span style="color: rgb(0, 102, 0); "><br>
<b>Museu de Ciències Naturals de Barcelona / GROP S.L.<br>
Passeig Picasso s/n. 08003 BARCELONA<br>
93 256 22 09<br>
<a href="mailto:marta.perez.cr@gmail.com" target="_blank" style="color: blue; text-decoration: underline; ">marta.perez.cr@gmail.com</a></b></span><o:p></o:p></div>
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<div><span class="Apple-style-span" style="color: rgb(114, 114, 114); font-size: 10px; ">David Cannatella</span></div>
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<div style="font-size: 13px; "><font class="Apple-style-span" size="2"><span class="Apple-style-span" style="font-size: 10px; "><font class="Apple-style-span" color="#727272">Professor, Integrative Biology </font></span></font></div>
<div style="font-size: 13px; "><font class="Apple-style-span" size="2"><span class="Apple-style-span" style="font-size: 10px; "><font class="Apple-style-span" color="#727272">512-232-4862 (office; voicemail)</font></span></font></div>
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<div style="font-size: 13px; "><font class="Apple-style-span" size="2"><span class="Apple-style-span" style="font-size: 10px; "><font class="Apple-style-span" color="#727272">University of Texas, </font></span></font><span class="Apple-style-span" style="color: rgb(114, 114, 114); font-size: 10px; ">Austin,
Texas 78712</span></div>
<div style="font-size: 13px; "><font class="Apple-style-span" size="2"><span class="Apple-style-span" style="font-size: 10px; "><font class="Apple-style-span" color="#727272"><a href="http://www.cannatellalab.org">www.cannatellalab.org</a></font></span></font></div>
<div style="font-size: 13px; "><font class="Apple-style-span" size="2"><span class="Apple-style-span" style="font-size: 10px; "><font class="Apple-style-span" color="#727272">Curator of Herpetology, Texas Natural Science Center</font></span></font></div>
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