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<div class="moz-cite-prefix">Hi Leslie,<br>
<br>
we do not have a procedure for this, but I would never re-use a
de-accessioned number, simply to avoid any potential
misunderstandings or issues (in the future, which might be +50
yrs).<br>
<br>
Our collections were largely lost during the war. However, our
collections (which were combined at that time with the teaching
collection at university) used two different numbering systems,
part of which have been used in publications. Part of them came
back to our collection, after that parts of our collections that
have been used as teaching collection at university, were
"officially" returned (because nobody wanted to use these dusty
guys sitting inside jars for lectures any more). This collection
used a very similar, but in nuances slightly different number
system ... among them type material.<br>
<br>
It was very difficult to trace back catalogue numbers and to give
them a "meaning" again.<br>
To add more chaos, a former curator loaned mixed lots, and
re-inventoried them (again including types of different species)
under the same accession number ...<br>
<br>
The key message for me was simple: never use the same number
twice. <br>
<br>
This is highly error prone and causes a lot of problems and adds
confusion everywhere. If an object needs to be de-accessioned,
give a clear reason under this number, who de-accessioned, for
what reason, and what happened to the specimen. This information
should remains traceable for all people that need or want to look
this up in the future.<br>
<br>
Hope this offers some guidance,<br>
<br>
all the best<br>
Dirk <br>
<br>
<br>
Am 14.12.2015 um 19:27 schrieb Leslie L Skibinski:<br>
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<p class="MsoNormal">Hello everyone,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">What does your institutional policy say
about “removing” your institutions catalog or accession
numbers from specimens when you deaccession something? Do you
remove or gesso over the number? Do you draw a line through
it? Do you do nothing to the number?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Do you have different procedures if you are
disposing of the material in different ways (i.e. transfer to
another institution vs destruction, etc.)?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you are transferring it to another
institution and you have obliterated the number on the object,
do you also take the number off the label? If you do, how do
you ensure the information on the label/the label itself stays
with the specimen? Do you remove the label and lose
provenance or do you keep the label with the specimen?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Any insights, examples or literature
citations would be appreciated.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Leslie L. Skibinski<o:p></o:p></p>
<p class="MsoNormal">Collection Manager<o:p></o:p></p>
<p class="MsoNormal">Paleontological Research Institution<o:p></o:p></p>
<p class="MsoNormal">1259 Trumansburg Road<o:p></o:p></p>
<p class="MsoNormal">Ithaca, New York 14850<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Ph. (607) 273-6623 ext. 28<o:p></o:p></p>
<p class="MsoNormal">Fax: (607) 273-6620<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<br>
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<pre class="moz-signature" cols="72">--
Dirk Neumann
Tel: 089 / 8107-111
Fax: 089 / 8107-300
email: Dirk.Neumann(a)zsm.mwn.de
Postanschrift:
Staatliche Naturwissenschaftliche Sammlungen Bayerns
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---------
Dirk Neumann
Tel: +49-89-8107-111
Fax: +49-89-8107-300
email: Dirk.Neumann(a)zsm.mwn.de
postal address:
Bavarian Natural History Collections
The Bavarian State Collection of Zoology
Dirk Neumann, Section Ichthyology / DNA-Lab
Muenchhausenstr. 21
81247 Munich (Germany)
Visit our section at:
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