<div dir="ltr"><div>Here at UT Austin, we use Specify, which enables us to have one catalog number with separate preparations, but we also have older data that uses separate catalog numbers (ex: NPL0001234.000, NPL0001234.001, NPL0001234.002, etc).</div><div><br></div><div>At the UMMZ we used the Specify system of one catalog number with many preparations. This was particularly useful because we might have a dry shell, an alcohol preserved specimen, and 10 or more tissue samples. In this case I think it makes a lot of sense to use just one catalog number. </div><div><br></div><div>I personally prefer the single catalog number with multiple preparations method, but I'm not sure if it ultimately matters which one is chosen (curious to see what others have to say on this issue). What I will say though is that my data driven brain finds it frustrating to have a collection that uses BOTH methods. Although it doesn't really hurt anything, and queries are easy enough, it's disorderly and ugly. :)</div><div>---Liath</div></div><div class="gmail_extra"><br clear="all"><div><div class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div><span style="font-size:13.3333339691162px">Liath Appleton</span><br></div><div>Non-Vertebrate Paleontology Collections </div><div>University of Texas - Jackson School of Geosciences</div><div>SPNHC Connection Editor (<span style="color:rgb(85,85,85);white-space:nowrap"><a href="mailto:newsletter@spnhc.org" target="_blank">newsletter@spnhc.org</a>)</span></div><div>SPNHC Web Manager (<a href="mailto:webmaster@spnhc.org" target="_blank">webmaster@spnhc.org</a>)</div><div><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.spnhc.org&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=LMhXU-1WxugbyIVJ-il97I1aa8Y99LmweNAAcHU11IA&s=A6Ml5uRJb1NVeJ57xAiKGkqg86n-0H3H6rEtTKYKLf0&e=" target="_blank">www.spnhc.org</a></div></div></div></div></div></div></div></div></div>
<br><div class="gmail_quote">On Thu, Mar 10, 2016 at 1:34 PM, Bentley, Andrew Charles <span dir="ltr"><<a href="mailto:abentley@ku.edu" target="_blank">abentley@ku.edu</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div lang="EN-US" link="blue" vlink="purple">
<div>
<p class="MsoNormal"><span style="color:#1f497d">Paul<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">In fishes we use lots that represent all specimens of a species collected at the same place, at the same time by the same person. We also have numerous different kinds of objects – ethanol specimens, skeletons,
cleared and attained and tissues. Our practice is to treat each of these as “preparations” of the original object and they would all maintain the same number – no sub-numbers or anything.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">You can see an example of this from our fish collections here (through Specify 7) -
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__ichthyology.specify.ku.edu_specify_bycatalog_KUI_40040_&d=AwMFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=KYGFZ8wziSeXLkGszD0Ai8D8vof_xsLi9aRgqYkcfYg&e=" target="_blank">https://ichthyology.specify.ku.edu/specify/bycatalog/KUI/40040/</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">Catalog number 40040 has two preparations associated with it – 5 C&S specimens and 56 ethanol specimens. The Specify data model relationship between collection objects and preparations allows for this one-to-many
relationship. When porting this information out to an aggregator through IPT we use a concatenation of the preparation information for the collection object – in this case EtOH – 56; C&S – 5. Unfortunately this does not allow us to report total number of
specimens through Darwin Core but still gets the information across.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">Happy to answer any further questions<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">Andy<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d"><u></u> <u></u></span></p>
<div>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> A : A : A :<br>
}<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°><br>
V V V<br>
Andy Bentley<br>
Ichthyology Collection Manager<br>
University of Kansas<br>
Biodiversity Institute<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Dyche Hall<br>
1345 Jayhawk Boulevard<br>
Lawrence, KS, 66045-7561<br>
USA<br>
<br>
Tel: <a href="tel:%28785%29%20864-3863" value="+17858643863" target="_blank">(785) 864-3863</a><br>
Fax: <a href="tel:%28785%29%20864-5335" value="+17858645335" target="_blank">(785) 864-5335</a> <br>
Email: <a href="mailto:abentley@ku.edu" target="_blank">abentley@ku.edu</a> <u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__ichthyology.biodiversity.ku.edu_&d=AwMFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=PL-FEZdkbTaYHSCSVsDpEKQu7lcpFMeZf0mE4_UxKZo&e=" target="_blank">http://ichthyology.biodiversity.ku.edu</a><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">SPNHC President<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.spnhc.org_&d=AwMFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=KkeRteTST_CIligxLPGvQX2a0yU8UoqKtDgefjOIa8c&e=" target="_blank">http://www.spnhc.org</a><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> : : <br>
A : A : A :<br>
}<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°><br>
V V V</span><span lang="EN-AU" style="color:#1f497d"><u></u><u></u></span></p>
</div>
<p class="MsoNormal"><span style="color:#1f497d"><u></u> <u></u></span></p>
<div>
<div style="border:none;border-top:solid #e1e1e1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><span class=""><b>From:</b> <a href="mailto:nhcoll-l-bounces@mailman.yale.edu" target="_blank">nhcoll-l-bounces@mailman.yale.edu</a> [mailto:<a href="mailto:nhcoll-l-bounces@mailman.yale.edu" target="_blank">nhcoll-l-bounces@mailman.yale.edu</a>]
<b>On Behalf Of </b>Callomon,Paul<br>
</span><b>Sent:</b> Thursday, March 10, 2016 12:28 PM<br>
<b>To:</b> NH-COLL listserv (<a href="mailto:nhcoll-l@mailman.yale.edu" target="_blank">nhcoll-l@mailman.yale.edu</a>) <<a href="mailto:nhcoll-l@mailman.yale.edu" target="_blank">nhcoll-l@mailman.yale.edu</a>><br>
<b>Subject:</b> [Nhcoll-l] Multiple numbers<u></u><u></u></p>
</div>
</div><div><div class="h5">
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Colleagues:<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">In some collections, individual components of a lot that are stored in a particular medium (for example: the empty dry shell, frozen tissue snip and alcohol-preserved body from the same snail or the dry skin and fluid-preserved guts of
a single bird) each get different catalog numbers. <u></u><u></u></p>
<p class="MsoNormal">The question: All other things being equal, is it better collections management practice for all parts of a single lot to have the same catalog number (perhaps with different states of preservation indicated separately or as prefixes/suffixes)?
<u></u><u></u></p>
<p class="MsoNormal">A “lot” is defined as all specimens collected at the same time in the same place. This can be a single bird or a hundred pond snails.
<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">How do you handle this in your collection?<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;color:black">Paul Callomon</span></b><span style="font-size:10.0pt;color:black"><br>
<i>Collection Manager, Malacology, Invertebrate Paleontology and General Invertebrates</i></span><span style="color:black"><u></u><u></u></span></p>
<div class="MsoNormal" align="center" style="text-align:center;background:white">
<span style="font-size:10.0pt;color:black">
<hr size="2" width="100%" align="center">
</span></div>
<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;color:black">Academy of Natural Sciences of Drexel University, Philadelphia<u></u><u></u></span></b></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;color:black">1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA<br>
<i><a href="mailto:callomon@ansp.org" target="_blank">callomon@ansp.org</a> Tel <a href="tel:215-405-5096" value="+12154055096" target="_blank">215-405-5096</a> - Fax <a href="tel:215-299-1170" value="+12152991170" target="_blank">215-299-1170</a></i></span><span style="font-size:12.0pt;color:black"><u></u><u></u></span></p>
</div></div></div>
</div>
<br>_______________________________________________<br>
Nhcoll-l mailing list<br>
<a href="mailto:Nhcoll-l@mailman.yale.edu">Nhcoll-l@mailman.yale.edu</a><br>
<a href="http://mailman.yale.edu/mailman/listinfo/nhcoll-l" rel="noreferrer" target="_blank">http://mailman.yale.edu/mailman/listinfo/nhcoll-l</a><br>
<br>
_______________________________________________<br>
NHCOLL-L is brought to you by the Society for the Preservation of<br>
Natural History Collections (SPNHC), an international society whose<br>
mission is to improve the preservation, conservation and management of<br>
natural history collections to ensure their continuing value to<br>
society. See <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.spnhc.org&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=LMhXU-1WxugbyIVJ-il97I1aa8Y99LmweNAAcHU11IA&s=A6Ml5uRJb1NVeJ57xAiKGkqg86n-0H3H6rEtTKYKLf0&e=" rel="noreferrer" target="_blank">http://www.spnhc.org</a> for membership information.<br>
Advertising on NH-COLL-L is inappropriate.<br>
<br></blockquote></div><br></div>