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</head>
<body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 16px; font-family: 'Times New Roman', sans-serif;">
<div>
<p class="Default" style="margin: 0in 0in 0.0001pt;"><span style="font-size: 14px;">The Smithsonian Institution is seeking a contractor to assist staff with reviewing the documentation that accompanies an incoming collection of frozen non-human animal tissues
and inventory/management of said samples. The documentation is in both hard copy and electronic form, and comprises printed data sheets, collecting and shipping permits, correspondence, spreadsheets and database records. Review of the documentation should
result in the association of permits, database records, and correspondence with specific tissue samples. This review is being led by Smithsonian staff from the National Museum of Natural History (NMNH) and the National Zoological Park (NZP). Project leaders
are seeking contractors to perform the following tasks (see Statement of Work for details):</span></p>
<ul style="margin-bottom: 0in;">
<li><span style="font-size: 14px;">Inventory of frozen samples</span></li><li><span style="font-size: 14px;">Rehousing</span></li><li><span style="font-size: 14px;">Application of barcode labels to frozen vials</span></li><li><span style="text-indent: -0.25in; font-size: 14px;">Compare paper documentation with electronic files, making note of sample entries that do not contain essential information</span></li><li><span style="font-size: 14px;"><span style="text-indent: -0.25in;">Revise and enhance the database or spreadsheet with additional information from the review process, including but not limited to CITES listing, source of tissue, presence of documents, and
other </span>information</span></li><li><span style="text-indent: -0.25in; font-size: 14px;">Organize paper and/or electronic documentation by schema provided</span></li><li><span style="font-size: 14px;"><span style="text-indent: -0.25in;">Identify USFWS declaration forms (3-177s) in each project file</span></span></li><li><span style="text-indent: -0.25in; font-size: 14px;">Identify collecting permits in each project file</span></li><li><span style="text-indent: -0.25in; font-size: 14px;">Create surrogates of paper documentation as directed</span></li><li><span style="text-indent: -0.25in; font-size: 14px;">May require review of associated documentation and files</span></li><li><span style="text-indent: -0.25in; font-size: 14px;">May be required to contact other organizations for information</span></li><li><span style="text-indent: -0.25in; font-size: 14px;">Will be required to interact with SI staff and provide information and findings orally and in writing.</span></li></ul>
<div><span style="font-size: 14px;"><br>
</span></div>
<div><span style="font-size: 14px;">Desirable skills:</span></div>
<ul style="margin-bottom: 0in;">
<li><span style="font-size: 14px;">Ability to use Excel and pivot tables</span></li><li><span style="font-size: 14px;">Strong organizational and communication skills</span></li><li><span style="font-size: 14px;">Ability to use Access and FileMaker Pro</span></li><li><span style="font-size: 14px;">Familiarity with biological nomenclature or taxonomy</span></li><li><span style="font-size: 14px;">Experience with frozen tissue samples and/or DNA</span></li><li><span style="text-indent: -24px; font-size: 14px;">Experience with wildlife regulations and museum registration is a plus</span></li></ul>
<div><span style="font-size: 14px;"><br>
</span></div>
<p class="Default" style="margin: 0in 0in 0.0001pt;"><span style="font-size: 14px;">Work will be performed primarily at the Museum Support Center in Suitland, MD. Regular work must be performed between 8:00 – 6:00, Monday – Friday. Work cannot be performed
on Federal holidays or whenever the Federal government shuts down (such as weather emergencies).</span></p>
<p class="Default" style="margin: 0in 0in 0.0001pt;"><span style="font-size: 14px;"><br>
</span></p>
<p class="Default" style="margin: 0in 0in 0.0001pt;"><span style="font-size: 14px;">Proposals will be accepted until 5:00 p.m. EDT, Tuesday, October 25, 2016. Proposals will be reviewed on the basis of best value for the money. Send proposals to Chris Huddleston
via e-mail at <a href="mailto:huddlestonc@si.edu">huddlestonc@si.edu</a>. Follow the format set forth in section VIII of the RFQ (below) "Information to be submitted with quotes."</span></p>
<p class="Default" style="margin: 0in 0in 0.0001pt;"><span style="font-size: 14px;"><br>
</span></p>
<p class="Default" style="margin: 0in 0in 0.0001pt;"><span style="font-size: 14px;"> There are no benefits, tax or social security withholding associated with this contract. </span></p>
<p class="Default" style="margin: 0in 0in 0.0001pt;"><span style="font-size: 14px;"><br>
</span></p>
<p class="MsoNormal" align="center" style="text-align:center"><b style="mso-bidi-font-weight:
normal"><span style="font-size:14.0pt">Smithsonian Institution</span></b><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><b style="mso-bidi-font-weight:
normal">Request for Quote (RFQ)<o:p></o:p></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<p class="MsoHeader" align="center" style="text-align:center"><b style="mso-bidi-font-weight:
normal">Technical or Professional, Non-personal Services<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="tab-stops:.25in"><span style="mso-tab-count:1"> </span>
This Request for Quote (RFQ) is issued by the National Museum of Natural History, Smithsonian Institution (SI), for technical professional, non-personal services to provide Biorepository support services in accordance with the Statement of Work (SOW).<span style="mso-spacerun:yes">
</span>The Smithsonian Institution anticipates making one award for this RFQ.<span style="mso-spacerun:yes">
</span>The prospective contractor MUST be registered in the Federal System for Award Management (SAM.gov) and provide a DUNS number and the name under which the SAM registration was submitted with the quote to be considered.<span style="mso-spacerun:yes">
</span>There is NO fee to register in SAM.<b style="mso-bidi-font-weight:normal"><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;tab-stops:.5in"><b style="mso-bidi-font-weight:normal"><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.5in;tab-stops:.5in"><b style="mso-bidi-font-weight:normal">I.<span style="mso-spacerun:yes">
</span><span style="text-transform:uppercase">Submitting YOUR Quote</span><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;tab-stops:.5in"><span style="font-size:8.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in">Price quotes may be submitted by <b style="mso-bidi-font-weight:normal">
electronic mail (email) only</b>. <span style="mso-spacerun:yes"> </span><span style="mso-spacerun:yes"> </span>Quotes are due by 5 pm, on Tuesday, October 25, 2016, at:<o:p></o:p></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal"><span style="font-size:8.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.75in;tab-stops:.75in 3.0in">Attn:<span style="mso-spacerun:yes">
</span>Chris Huddleston<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;tab-stops:.75in">Email to:<b style="mso-bidi-font-weight:normal"><span style="mso-spacerun:yes">
</span></b>huddlestonc@si.edu<b style="mso-bidi-font-weight:normal"><i style="mso-bidi-font-style:normal"><o:p></o:p></i></b></p>
<p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:.25in;
margin-bottom:.0001pt">
<span style="font-size:8.0pt;font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal">II.</b><span style="mso-tab-count:1">
</span><b style="mso-bidi-font-weight:normal"><span style="text-transform:uppercase">Description of Required Services</span><o:p></o:p></b></p>
<p class="MsoNormal"><span style="font-size:8.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-top:0in;margin-right:27.0pt;margin-bottom:
0in;margin-left:.5in;margin-bottom:.0001pt">
The National Museum of Natural History Biorepository has a requirement for Support Services at the Museum Support Center in Suitland, MD.<span style="mso-spacerun:yes">
</span>A Labor-Hour order will be awarded.<span style="mso-spacerun:yes"> </span>
The award will be for up to one basic year and four up to one-year options (dependent upon future funding).<o:p></o:p></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal"><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal">III.<span style="mso-tab-count:1">
</span>EVALUATION <o:p></o:p></b></p>
<p class="MsoNormal"><span style="font-size:8.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in">The SI plans to award based on best value to the SI considering the following factors.
<span style="mso-spacerun:yes"> </span>The SI plans to award without discussions, however, does reserve the right to conduct discussions if later determined by the Contracting Officer to be necessary.<span style="mso-spacerun:yes">
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:8.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in">All of the following factors are of equal importance.<span style="mso-spacerun:yes">
</span>Evaluation factors are:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;tab-stops:
45.0pt">
<b style="mso-bidi-font-weight:normal">A.</b> <span style="mso-tab-count:
1">
</span><b style="mso-bidi-font-weight:normal">Relevant Experience/Past Performance</b><i style="mso-bidi-font-style:normal"><o:p></o:p></i></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;tab-stops:.5in"><b style="mso-bidi-font-weight:normal"><span style="font-size:8.0pt"><o:p> </o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:63.0pt;text-indent:-.25in;
mso-list:l3 level1 lfo4;tab-stops:63.0pt">
<!--[if !supportLists]--><span style="mso-list:Ignore">1.<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]-->Relevant experience is that obtained within the past 3 years providing or performing services of similar size, scope, complexity and type of client that indicates your suitability for this project as described in the statement of
work.<span style="mso-spacerun:yes"> </span><span style="mso-spacerun:yes"> </span><i style="mso-bidi-font-style:normal"><o:p></o:p></i></p>
<p class="MsoListParagraph" style="margin-left:99.0pt;text-indent:-.25in;
mso-list:l3 level2 lfo4;tab-stops:63.0pt">
<!--[if !supportLists]--><span style="mso-list:Ignore">a.<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]-->Include a brief summary of your training and experience working with museum collections.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:99.0pt;text-indent:-.25in;
mso-list:l3 level2 lfo4;tab-stops:63.0pt">
<!--[if !supportLists]--><span style="mso-list:Ignore">b.<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]-->Include a brief summary of your training and experience working with frozen tissue samples and/or DNA.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:99.0pt;text-indent:-.25in;
mso-list:l3 level2 lfo4;tab-stops:63.0pt">
<!--[if !supportLists]--><span style="mso-list:Ignore">c.<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]-->Include a brief summary of your training and experience working with import/export permits, such USFWS 3-177 or CITES.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:99.0pt;tab-stops:63.0pt"><span style="font-size:8.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:63.0pt;text-indent:-.25in;tab-stops:63.0pt">
2.<span style="mso-spacerun:yes"> </span>Past Performance should be indicated by a list of current or previous contracts with names of points of contact and their current telephone numbers who can answer specific questions on quality, workmanship and scheduling.<span style="mso-spacerun:yes">
</span>Provide contract periods of performance dates, dollar value, and brief description of the work performed.<span style="mso-spacerun:yes">
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt"><b style="mso-bidi-font-weight:normal">B.</b>
<span style="mso-tab-count:1"> </span><b style="mso-bidi-font-weight:normal">Résumés</b> or
<b style="mso-bidi-font-weight:
normal"><i style="mso-bidi-font-style:normal">curriculum vitae</i></b> of potential contractor assignees are required.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt"><b style="mso-bidi-font-weight:normal">C.</b><span style="mso-tab-count:1">
</span><b style="mso-bidi-font-weight:normal">Availability</b>.<span style="mso-spacerun:yes">
</span>Provide earliest available start date.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;tab-stops:.5in"><b style="mso-bidi-font-weight:
normal"><span style="font-size:8.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;tab-stops:
45.0pt">
<b style="mso-bidi-font-weight:normal">D.<span style="mso-tab-count:
1"> </span>
Price. </b>Provide a firm fixed price for the hourly rate for the basic year plus all the option years.<span style="mso-spacerun:yes">
</span>Evaluation of price shall be based on all years quoted.<i style="mso-bidi-font-style:normal"><o:p></o:p></i></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal"><o:p> </o:p></b></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal">IV.<span style="mso-tab-count:1">
</span>INSURANCE REQUIREMENTS<o:p></o:p></b></p>
<p class="MsoNormal" style="tab-stops:.25in .5in"><b style="mso-bidi-font-weight:
normal"><span style="font-size:8.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.25in;tab-stops:.25in"><span style="font-size:14.0pt">Prospective contractors are required to have General Liability Insurance for $1,000,000. The SI must be listed as additional insured for the General Liability insurance.
Proof of insurance must be submitted with quotes. Independent contractors under this RFQ may request to purchase insurance through the Smithsonian Institution Commercial General Liability for contractors if selected for an award. If you would like to purchase
your insurance through the Smithsonian Institution policy, please indicate this information on your quote.</span><span style="mso-spacerun:yes">
</span><o:p></o:p></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal"><o:p> </o:p></b></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal">V.<span style="mso-tab-count:1">
</span>DUNS NUMBER<o:p></o:p></b></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal"><u><span style="font-size:8.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-left:.25in">A DUNS number is a unique nine digit identification number available for each physical location of your business and is needed to register in the System for Award Management (SAM), formerly the Central Contractor
Registration (CCR) system (see Section VI of this RFQ).<span style="mso-spacerun:yes">
</span>DUNS numbers are provided through Dun and Bradstreet (D&B) at no charge when you contact D&B via toll free telephone call to 1-866-705-5711, or on the internet at http://fedgov.dnb.com/webform.<span style="mso-spacerun:yes">
</span>Non-U.S. (international) vendors may also contact D&B via email at help@dnb.com.<span style="mso-spacerun:yes">
</span>Indicate that you are requesting a DUNS number to assist with eligibility for U.S. Government contracts.<span style="mso-spacerun:yes">
</span>New DUNS numbers for U.S. vendors will be active and available for SAM registration within 1-2 business days of request; international vendors DUNS will be active and available normally within 2-5 days of request.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.5in"><b style="mso-bidi-font-weight:normal">VI.<span style="mso-tab-count:1">
</span><span style="text-transform:uppercase">System for Award Management (SAM) registration (</span>formerly<span style="text-transform:uppercase"> CCR)</span><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt"><b style="mso-bidi-font-weight:normal"><span style="font-size:8.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.25in">It is a requirement that current and prospective recipients of contract and purchase orders awarded by the SI must complete registration and maintain an active record in the System for Award Management (SAM).<b style="mso-bidi-font-weight:normal">
</b>The<b style="mso-bidi-font-weight:normal"> </b>SAM requires a one-time business registration, with annual updates, and allows vendors to control the accuracy of the business information they enter.<span style="mso-spacerun:yes">
</span>The financial data you enter, which includes the electronic funds transfer (EFT) data collected by SAM, will assist the SI in paying your invoices and complying with the Federal Debt Collection Improvement Act of 1996.<span style="mso-spacerun:yes">
</span>You may complete or update your information in SAM online at <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__sam.gov&d=CwMF-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=tXd52gBFvFR0CPhmrnB-0t9p7-_NPfcRrHkQgTjo618&s=smi5siUKISsF9j4EmY_AI3IaaxzOvS0jBuID-NN6fA8&e=">
<span style="color:windowtext">http://sam.gov</span></a>.<span style="mso-spacerun:yes">
</span>Questions regarding the process may be directed to the Federal Service Desk online at
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.fsd.gov&d=CwMF-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=tXd52gBFvFR0CPhmrnB-0t9p7-_NPfcRrHkQgTjo618&s=rvM7XE18c8UrJtMvYQyD_r3YiVCEMbHREyRm-d4oqsQ&e="><span style="color:windowtext">www.fsd.gov</span></a> or via toll free call to 1-888-606-8220.<span style="mso-spacerun:yes">
</span>There is no charge for registering in SAM.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><o:p> </o:p></p>
<p class="MsoNoSpacing" style="margin-left:.25in"><span style="font-size:12.0pt;
font-family:"Times New Roman"">For vendors who were registered in CCR prior to July 30, 2012, this means:<o:p></o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:12.0pt;font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:45.0pt;text-indent:-.25in;mso-list:
l4 level1 lfo3;tab-stops:45.0pt">
<!--[if !supportLists]--><span style="font-size: 12pt;"><span style="mso-list:Ignore">·<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Times New Roman"">All information in CCR was transferred to SAM and available for viewing and updating on July 30, 2012;
<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:45.0pt;text-indent:-.25in;mso-list:
l4 level1 lfo3;tab-stops:45.0pt">
<!--[if !supportLists]--><span style="font-size: 12pt;"><span style="mso-list:Ignore">·<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Times New Roman"">Vendors will not have to re-register in SAM if their CCR was active and valid on July 30, 2012, however,<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;text-indent:-.25in;mso-list:
l4 level1 lfo3">
<!--[if !supportLists]--><span style="font-size: 12pt;"><span style="mso-list:Ignore">·<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Times New Roman"">They will have to set up a SAM user ID. Once this is done, the vendors will have access to all their information and may edit it as needed,<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;text-indent:-.25in;mso-list:
l4 level1 lfo3">
<!--[if !supportLists]--><span style="font-size: 12pt;"><span style="mso-list:Ignore">·<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Times New Roman"">They may set up an ID when they are notified by the SAM that it is time to renew registration.<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:45.0pt;text-indent:-.25in;mso-list:
l4 level1 lfo3;tab-stops:45.0pt">
<!--[if !supportLists]--><span style="font-size: 12pt;"><span style="mso-list:Ignore">·<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Times New Roman"">Vendors who attempted to access their information by going to the current CCR website on and after July 30, 2012, should have been automatically redirected to SAM.<o:p></o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:12.0pt;font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.25in"><span style="font-size:12.0pt;
font-family:"Times New Roman"">For vendors who were not registered in CCR prior to July 30, 2012, this means:<o:p></o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:12.0pt;font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:45.0pt;text-indent:-.25in;mso-list:
l4 level1 lfo3">
<!--[if !supportLists]--><span style="font-size: 12pt;"><span style="mso-list:Ignore">·<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Times New Roman"">Vendors will need to obtain a DUNs number (see Part V. above) in order to register in SAM.<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:45.0pt;text-indent:-.25in;mso-list:
l4 level1 lfo3">
<!--[if !supportLists]--><span style="font-size: 12pt;"><span style="mso-list:Ignore">·<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Times New Roman"">Beginning on July 30, 2012, they must be directed to
</span><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__sam.gov&d=CwMF-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=tXd52gBFvFR0CPhmrnB-0t9p7-_NPfcRrHkQgTjo618&s=smi5siUKISsF9j4EmY_AI3IaaxzOvS0jBuID-NN6fA8&e="><span style="font-size:12.0pt;font-family:"Times New Roman";color:windowtext">http://sam.gov</span></a><span style="font-size:12.0pt;font-family:"Times New Roman""> to complete registration in SAM.<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:45.0pt;text-indent:-.25in;mso-list:
l4 level1 lfo3">
<!--[if !supportLists]--><span style="font-size: 12pt;"><span style="mso-list:Ignore">·<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Times New Roman"">The registration process via SAM has been changed for SAM, and is reported to be streamlined and much easier than the CCR process.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:8.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in">If yours is the acceptable price quote and you are selected for award, your organization's valid and active registration with SAM must be verifiable by SI staff administering this procurement prior to contract
or purchase order award, and at the time any modifications or amendments to awards might be required.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><b style="mso-bidi-font-weight:
normal"><o:p> </o:p></b></p>
<p class="MsoNormal" style="tab-stops:.5in"><b style="mso-bidi-font-weight:normal">VII.<span style="mso-tab-count:1">
</span><span style="text-transform:uppercase">LEGISLATIVE and/or administrative Requirements</span><o:p></o:p></b></p>
<p class="MsoNormal" style="tab-stops:.5in"><b style="mso-bidi-font-weight:normal"><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin-left:.25in;tab-stops:45.0pt"><b style="mso-bidi-font-weight:normal">A.<span style="mso-tab-count:1">
</span>Background Investigations<o:p></o:p></b></p>
<p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:45.0pt;
margin-bottom:.0001pt;text-indent:-27.0pt">
<span style="font-size:12.0pt;
font-family:"Times New Roman""><o:p> </o:p></span></p>
<p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:45.0pt;
margin-bottom:.0001pt">
<span style="font-size:12.0pt;font-family:"Times New Roman"">If a contractor employee assigned to the SI under this contract will have an association with SI that will be greater than thirty (30) days, determined either at time of contract award or anytime
during contract performance, and will need access to staff-only areas of SI controlled facilities and leased spaces, the employee shall be required to receive an SI Credential. Contractor employees who require an SI Credential shall be required to undergo
and pass an appropriate background investigation and complete security awareness training before an SI Credential is issued.<span style="mso-spacerun:yes">
</span>Employees whose associations with the SI will be less than 30 days shall not receive a background investigation or SI Credential, however, they must be escorted by Credentialed personnel at all times when in staff-only areas of SI facilities.<span style="mso-spacerun:yes">
</span>If relevant to this RFQ, a form OCon 520, Background Investigations and Credentials for Contractors’ Personnel, is included.<span style="mso-spacerun:yes">
</span>The following actions shall be required to be completed by the SI Contracting Officer’s Technical Representative (COTR) and successful vendor:<o:p></o:p></span></p>
<p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:45.0pt;
margin-bottom:.0001pt">
<span style="font-size:12.0pt;font-family:"Times New Roman""><o:p> </o:p></span></p>
<p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;
margin-bottom:.0001pt">
<span style="font-size:12.0pt;font-family:"Times New Roman"">The COTR shall provide an OF-306, Declaration for Federal Employment form, for each of the Contractor’s employees who will be assigned to the SI for 30 days or longer. The OF-306 forms must be completed
by each person and returned by the Contractor to the COTR, or other designated SI employee, within ten (10) workdays from receipt of the forms by the Contractor.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:45.0pt;tab-stops:.5in"><b style="mso-bidi-font-weight:normal"><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.5in;tab-stops:.5in"><b style="mso-bidi-font-weight:normal">VIII.<span style="mso-tab-count:1">
</span><span style="text-transform:uppercase">Information to be Submitted with Quotes</span><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.5in;tab-stops:.5in"><b style="mso-bidi-font-weight:normal"><span style="font-size:8.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.25in">Quotes submitted must include the following information to be deemed responsive to this Request for Quote and accepted by the SI:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:8.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;mso-list:l1 level2 lfo1;
tab-stops:list 45.0pt">
<!--[if !supportLists]--><b style="mso-bidi-font-weight:
normal"><span style="mso-list:Ignore">A.<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></b><!--[endif]-->Project Title<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;mso-list:l1 level2 lfo1;
tab-stops:list 45.0pt">
<!--[if !supportLists]--><b style="mso-bidi-font-weight:
normal"><span style="mso-list:Ignore">B.<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></b><!--[endif]-->Business name, name under which SAM registration was completed, address, telephone number, and DUNS number<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;mso-list:l1 level2 lfo1;
tab-stops:list 45.0pt">
<!--[if !supportLists]--><b style="mso-bidi-font-weight:
normal"><span style="mso-list:Ignore">C.<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></b><!--[endif]-->Business point of contact name, telephone number and email address<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;mso-list:l1 level2 lfo1;
tab-stops:list 45.0pt">
<!--[if !supportLists]--><b style="mso-bidi-font-weight:
normal"><span style="mso-list:Ignore">D.<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></b><!--[endif]-->Pricing.<span style="mso-spacerun:yes"> </span>Ensure that base year and option year pricing is included.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;mso-list:l1 level2 lfo1;
tab-stops:list 45.0pt">
<!--[if !supportLists]--><b style="mso-bidi-font-weight:
normal"><span style="mso-list:Ignore">E.<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></b><!--[endif]-->Past Performance information should include the contract number, contact person with telephone number and other relevant information for at least 3 recent relevant contracts for the same or similar goods and/or services.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;mso-list:l1 level2 lfo1;
tab-stops:list 45.0pt">
<!--[if !supportLists]--><b style="mso-bidi-font-weight:
normal"><span style="mso-list:Ignore">F.<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></b><!--[endif]-->Certificates or other documentation confirming appropriate types and levels of insurance required are in effect, and other certificates and documentation requested.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;tab-stops:
45.0pt">
<b style="mso-bidi-font-weight:normal">G.</b><span style="mso-tab-count:
1">
</span>Provide résumés or <i style="mso-bidi-font-style:normal">curriculum vitae</i> of personnel that may be assigned to perform work under the anticipated award.
<span style="mso-tab-count:1"></span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;tab-stops:
45.0pt">
<b style="mso-bidi-font-weight:normal">H.</b><span style="mso-tab-count:
1">
</span>Cite the date through which pricing submitted is valid. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:45.0pt;text-indent:-27.0pt;tab-stops:
45.0pt">
<b style="mso-bidi-font-weight:normal">I.</b><span style="mso-tab-count:
1">
</span>Availability.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;tab-stops:0in .5in 1.0in">
<span style="mso-tab-count:1"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;tab-stops:0in .5in 1.0in">
<span style="mso-tab-count:2"> </span><span style="mso-tab-count:1">
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;tab-stops:0in .5in 1.0in">
<b style="mso-bidi-font-weight:normal"><span style="text-transform:uppercase">Attachment(s):<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;tab-stops:0in .5in 1.0in">
<b style="mso-bidi-font-weight:normal"><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l2 level1 lfo2;
tab-stops:0in list .5in left 1.0in">
<!--[if !supportLists]--><span style="font-size: 10pt;"><span style="mso-list:Ignore">·<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]-->Statement of Work for Biorepository support services, October 17, 2016<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l2 level1 lfo2;
tab-stops:0in .5in 1.0in">
<!--[if !supportLists]--><span style="font-size: 10pt;"><span style="mso-list:Ignore">·<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]-->Form SI-147A, Smithsonian Institution Purchase Order Terms and Conditions<o:p></o:p></p>
<p class="MsoNormal" style="tab-stops:0in 1.0in"><o:p> </o:p></p>
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<![endif]--><!--StartFragment--><b><span style="font-size:14.0pt;
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<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Century Schoolbook""> </span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Century Schoolbook"">STATEMENT OF WORK October 17, 2016<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Century Schoolbook""> </span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Century Schoolbook"">The contractor shall provide the following support services to the National Museum of Natural History (NMNH) Biorepository:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Century Schoolbook""> </span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo5;
tab-stops:list .5in">
<!--[if !supportLists]--><span style="font-size:14.0pt;
font-family:"Century Schoolbook";mso-fareast-font-family:"Century Schoolbook";
mso-bidi-font-family:"Century Schoolbook"">1.<span style="font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]--><span style="font-size:14.0pt;font-family:"Century Schoolbook"">Evaluate contents of boxes (as designated by COTR) of frozen samples as to the rough quantity, size, vial or other container type and labeling method(s) used. Samples
must be kept in a frozen state throughout the process.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Century Schoolbook""> </span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo5;
tab-stops:list .5in">
<!--[if !supportLists]--><span style="font-size:14.0pt;
font-family:"Century Schoolbook";mso-fareast-font-family:"Century Schoolbook";
mso-bidi-font-family:"Century Schoolbook"">2.<span style="font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]--><span style="font-size:14.0pt;font-family:"Century Schoolbook"">If box contents are housed in appropriate containers, then the contractor shall inventory the contents into an Excel spreadsheet (format to be approved by COTR). The
following is to be recorded in the inventory: All information on the label, position in the box, box name, rack name, freezer shelf, and freezer. Samples must be kept in a frozen state throughout the process.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Century Schoolbook""> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo5;
tab-stops:list .5in">
<!--[if !supportLists]--><span style="font-size:14.0pt;
font-family:"Century Schoolbook";mso-fareast-font-family:"Century Schoolbook";
mso-bidi-font-family:"Century Schoolbook"">3.<span style="font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]--><span style="font-size:14.0pt;font-family:"Century Schoolbook"">If box contents are not housed in appropriate containers, then the contractor shall record the issues briefly, box name and new location information in another Excel
spreadsheet (format to be approved by COTR) and move the box to a hold-up freezer for further processing at a later time. Samples must be kept in a frozen state throughout the process.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Century Schoolbook""> </span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo5;
tab-stops:list .5in">
<!--[if !supportLists]--><span style="font-size:14.0pt;
font-family:"Century Schoolbook";mso-fareast-font-family:"Century Schoolbook";
mso-bidi-font-family:"Century Schoolbook"">4.<span style="font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]--><span style="font-size:14.0pt;font-family:"Century Schoolbook"">The contractor shall then query a FileMaker database using generated inventory to obtain data, such genus, species, sample types and other suitable information in consultation
with the COTR. The query results will be exported from the database and added to the inventory by the contractor. The added data shall be clean and in compliance with NMNH Division of Mammals data standards. The COTR will deliver this inventory on a regular
basis to a committee, who will decide whether or not to retain the materials. <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Century Schoolbook""> </span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo5;
tab-stops:list .5in">
<!--[if !supportLists]--><span style="font-size:14.0pt;
font-family:"Century Schoolbook";mso-fareast-font-family:"Century Schoolbook";
mso-bidi-font-family:"Century Schoolbook"">5.<span style="font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]--><span style="font-size:14.0pt;font-family:"Century Schoolbook"">The contractor will then locate permits and related files for each item to be retained using existing finding aids and/or indices. These permits and other files are
in both electronic and paper formats. The contractor will create a single PDF file for each permit (one permit could cover many items), which could include the scanning of documents. These PDFs shall receive a unique file name and that name shall be recorded
in the inventory. Items for which a valid permit cannot be readily located shall be moved to a quarantine freezer for later processing and/or research into the permits.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Century Schoolbook""> </span></p>
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tab-stops:list .5in">
<!--[if !supportLists]--><span style="font-size:14.0pt;
font-family:"Century Schoolbook";mso-fareast-font-family:"Century Schoolbook";
mso-bidi-font-family:"Century Schoolbook"">6.<span style="font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]--><span style="font-size:14.0pt;font-family:"Century Schoolbook"">Items in proper containers, desired for retention and having valid permits shall then be labeled with Biorepository numbers by the contractor and moved into the Biorepository’s
FreezerPro system and a permanent storage location. The contractor shall record the assigned Biorepository number on the inventory for cataloging purposes. This process could involve interactions with other museum staff to resolve arising questions on the
inventory. <o:p></o:p></span></p>
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</span></span><!--[endif]--><span style="font-size:14.0pt;font-family:"Century Schoolbook"">As necessary, the contractor shall rehouse/sub-sample desirable materials (as designated by and in consultation with, the COTR) into appropriate containers and follow
procedure from step 4. <o:p></o:p></span></p>
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<!--[if !supportLists]--><span style="font-size:14.0pt;
font-family:"Century Schoolbook";mso-fareast-font-family:"Century Schoolbook";
mso-bidi-font-family:"Century Schoolbook"">8.<span style="font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]--><span style="font-size:14.0pt;font-family:"Century Schoolbook"">The contractor shall provide a 1 to 2 page status report monthly describing activities to the COTR and Pan-Smithsonian Cryo Initiative Coordinator. The contractor shall
meet monthly with the COTR to review the acceptability of the inventory, exported data, re-housing, permits and general progress. A final status report (1-3 pages) at the end of each contract period shall also be delivered to the COTR documenting the process
and the lessons learned from the inventory, permit review and considerations for similar projects.
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<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Century Schoolbook""> </span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo5;
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<!--[if !supportLists]--><span style="font-size:14.0pt;
font-family:"Century Schoolbook";mso-fareast-font-family:"Century Schoolbook";
mso-bidi-font-family:"Century Schoolbook"">9.<span style="font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span><!--[endif]--><span style="font-size:14.0pt;font-family:"Century Schoolbook""> On-call for emergencies at least one week per month. During this on-call period, the contractor shall be the primary contact person for the Rees Scientific Centron
and shall respond appropriately as needed to any emergency messages. Responses could include the need to come to the Biorepository and move collections from a failing freezer to a back-up freezer at any point in a 24 hour period. During this on call week
the contractor is also responsible for an evening check of conditions via Citrix/ReesWeb or phone and is to notify the Biorepository of any anomalies immediately.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:14.0pt;
font-family:"Century Schoolbook"">The Contractor shall be paid an hourly rate and may submit invoices on a monthly basis.<span style="mso-spacerun:yes">
</span>This work (except emergencies) is to be accomplished during normal working hours, 8 am to 6 pm, Monday-Friday, except Federal holidays or other shutdowns (such as weather emergencies).<o:p></o:p></span></p>
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