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<p class="MsoNormal"><span style="color:#1F497D">We follow policy that ALL specimens must first come to the museum for cataloguing prior to being loaned out. Even if that means a researcher collecting something in the badlands, stopping by the museum for number,
and then continuing on to their home institution from there. We can take field notes enter them into our database and provide a catalogue number in about 5 minutes. The problem for us, and maybe for others, is when researchers collect and borrow matrix that
they want to wash and sort at their home institution. In those situations we have little choice but to take their spreadsheets of the micro specimens and append our catalogue number to each specimen so that our assigned catalogue number is what is used in
the publication. We have found success in managing it this way and have not had a problem with specimens not finding their way back to us once the paper is published.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:black">Brandon Strilisky</span><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:black">, MA<br>
Head of Collections Management</span><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:navy"><br>
</span><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:gray">T: 403-820-6211 | F: 403-823-7131</span><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#7E7E7E"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:8.0pt;font-family:"Century Gothic","sans-serif";color:#7E7E7E"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:black">Royal Tyrrell Museum</span><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:navy"><br>
</span><span lang="EN-US" style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:gray">Box 7500, Drumheller, Alberta T0J 0Y0 Canada<br>
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.tyrrellmuseum.com_&d=DwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=Q46CqjufUV0HpcY1VONMrQqjCgptb0copki6DuL-9eM&s=qCVpyg0kmCJBx-z8ZO87JTMudMT7ZBTf4Fm-AjC0d7E&e=">www.tyrrellmuseum.com</a></span><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#7F7F7F"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:8.0pt;font-family:"Century Gothic","sans-serif";color:#7F7F7F"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:black">Government of Alberta</span><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:navy"><br>
</span></b><i><span lang="EN-US" style="font-size:7.0pt;font-family:"Century Gothic","sans-serif";color:gray">This communication is intended for the use of the recipient to whom it is addressed, and may contain confidential, personal and/or privileged information.
Please contact us immediately if you are not the intended recipient of this communication, and do not copy, distribute or take action relying on it. Any communication received in error or subsequent reply, should be deleted or destroyed.</span></i><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:gray"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> nhcoll-l-bounces@mailman.yale.edu [mailto:nhcoll-l-bounces@mailman.yale.edu]
<b>On Behalf Of </b>Shelton, Sally Y.<br>
<b>Sent:</b> Friday, April 28, 2017 9:36 AM<br>
<b>To:</b> Prondzinski, Mary Beth; DjanChekar, Nathalie; nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> Re: [Nhcoll-l] Catalogue number requests - paleontology<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">I agree with Mary Beth 2000%. We are dealing with a situation in which the specimens were formally published using institution A’s numbers, but were never actually delivered there, and wound up in
institutions B, C, and D. It has been very difficult to resolve. Insist on receiving the specimens and accessioning, cataloguing, and numbering them yourself before you allow the numbers to be used in publication. You can always lend them back to the researcher
once you process them into your collections, but the use of your numbers should mean that they are legally yours, not the researcher’s.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Sally Y. Shelton, Associate Director<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Museum of Geology and Paleontology Research Laboratory<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">South Dakota School of Mines and Technology<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">501 E. St. Joseph<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Rapid City, SD 57701<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><a href="mailto:Sally.Shelton@sdsmt.edu">Sally.Shelton@sdsmt.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">605.394.2487<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> <a href="mailto:nhcoll-l-bounces@mailman.yale.edu">
nhcoll-l-bounces@mailman.yale.edu</a> [<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">mailto:nhcoll-l-bounces@mailman.yale.edu</a>]
<b>On Behalf Of </b>Prondzinski, Mary Beth<br>
<b>Sent:</b> 28 April, 2017 9:28 AM<br>
<b>To:</b> DjanChekar, Nathalie <<a href="mailto:nathaliedjanchekar@therooms.ca">nathaliedjanchekar@therooms.ca</a>>;
<a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> Re: [Nhcoll-l] Catalogue number requests - paleontology<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">As Collections Manager here at the University of Alabama, I don’t like this practice myself. Too many times our accommodating the collector has resulted in specimen(s) that have never been received,
or worse, the donor reneges on his/her promise to deposit the specimen(s) in our institution. I think it is a bad practice assigning numbers to phantom specimens, especially the way people move around these days (!) It makes it nearly impossible to keep
track of the specimens’ whereabouts.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Mary Beth<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span lang="EN-US" style="font-size:12.0pt;font-family:"Helvetica","sans-serif";color:#990000">Mary B. Prondzinski<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:7.5pt;background:white"><span lang="EN-US" style="font-size:11.5pt;font-family:"Helvetica","sans-serif";color:#51575B">Collections Manager, Natural History Museum<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:11.25pt;margin-left:0in;background:white">
<span lang="EN-US" style="font-size:10.5pt;font-family:"Helvetica","sans-serif";color:black"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ua.edu_&d=DwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=aUAoDXz4dp6PnIbrQZPEQIRBWeNpNEJ9LDy5CTbV6yU&s=3CV7O624o_VxgkkoAcM2m0vGhSJc66PHVFkMl0ZxKrA&e="><span style="color:maroon">The
University of Alabama</span></a><br>
356 Mary Harmon Bryant<br>
Box 870340 <br>
Tuscaloosa, AL 35487 <br>
Phone <a href="tel:205-348-5625"><span style="color:black">205-348-5625</span></a> </span><span lang="EN-US" style="font-size:10.5pt;font-family:"Helvetica","sans-serif";color:#990000">|</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Helvetica","sans-serif";color:black"> Mobile <a href="tel:847-814-2048"><span style="color:black">847-814-2048</span></a><br>
<a href="mailto:mbprondzinski@ua.edu"><span style="color:black">mbprondzinski@ua.edu</span></a> </span><span lang="EN-US" style="font-size:10.5pt;font-family:"Helvetica","sans-serif";color:#990000">| </span><span lang="EN-US" style="font-size:10.5pt;font-family:"Helvetica","sans-serif";color:black"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__amnh.ua.edu_&d=DwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=aUAoDXz4dp6PnIbrQZPEQIRBWeNpNEJ9LDy5CTbV6yU&s=s4IvxpbzHRU69Fpb6ucLW1fus87-_eCJJRDEkDay4D4&e="><span style="color:black">http://amnh.ua.edu/</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ua.edu_&d=DwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=aUAoDXz4dp6PnIbrQZPEQIRBWeNpNEJ9LDy5CTbV6yU&s=3CV7O624o_VxgkkoAcM2m0vGhSJc66PHVFkMl0ZxKrA&e="><span style="font-size:11.5pt;font-family:"Helvetica","sans-serif";color:#990000;background:white;text-decoration:none"><img border="0" width="274" height="15" id="Picture_x0020_1" src="cid:image001.gif@01D2C006.5069E660" alt="The University of Alabama"></span></a><span style="color:#1F497D"><o:p></o:p></span></span></p>
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<span lang="EN-US"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_ALMNH_&d=DwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=aUAoDXz4dp6PnIbrQZPEQIRBWeNpNEJ9LDy5CTbV6yU&s=tQqgpTYKFJLzA1QbSy6_hnzPUp1_UKC8VMRt68Dldlw&e="><span style="font-size:11.5pt;font-family:"Helvetica","sans-serif";color:#990000;text-decoration:none"><img border="0" width="20" height="20" id="Picture_x0020_2" src="cid:image002.gif@01D2C006.5069E660" alt="Facebook"></span></a></span><span lang="EN-US" style="font-size:11.5pt;font-family:"Helvetica","sans-serif";color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a> [<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">mailto:nhcoll-l-bounces@mailman.yale.edu</a>]
<b>On Behalf Of </b>DjanChekar, Nathalie<br>
<b>Sent:</b> Friday, April 28, 2017 10:06 AM<br>
<b>To:</b> <a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> [Nhcoll-l] Catalogue number requests - paleontology<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Good day, <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">I would like to know how other institutions handle a researcher’s request for catalogue numbers for the purpose of publication when the request comes prior to the specimens physically entering the museum.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">As a rule, we don’t issue catalogue numbers until an incoming lot has arrived on the premises and can be assessed and fully accessioned. This is sometimes difficult to apply, particularly in paleontology. Regularly, paleontologists
require catalogue numbers for publication, but need to hang on to their material for ongoing research. Permits and regulations often dictate that specimens be deposited in the region where they were collected. Sending the material back and forth, when the
researchers live away, can be costly and presents risks and delay. However, issuing catalogue numbers prior to the specimens’ arrival creates an external backlog that is challenging to manage. I’m curious to hear about the experience of others with this issue.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">I thank you and look forward to your comments and feedback.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Nathalie<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b>Nathalie Djan-Chékar</b> - Natural History Collections Manager<o:p></o:p></p>
<p class="MsoNormal">(709) 757-8082 (W) | <a href="mailto:nathaliedjanchekar@therooms.ca">
nathaliedjanchekar@therooms.ca</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Provincial Museum Division<o:p></o:p></p>
<p class="MsoNormal">The Rooms Corporation of Newfoundland and Labrador<o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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