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<p>This happened once in the malacology collection at the Carnegie Museum. Catalog numbers were given to someone, he sent us a list of the specimens and the number he was assigning to them and then the specimens were deposited in a different institution. I
suspect that that institution, unaware of the situation, had then assigned and cataloged the specimens in their collection.</p>
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<div>Regards,<br>
Charlie<br>
.................................................<br>
Charlie Sturm<br>
<br>
Treasurer<br>
American Malacological Society<br>
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Research Associate - Section of Mollusks<br>
Carnegie Museum of Natural History <br>
Pittsburgh, PA, USA<br>
<br>
Associate Professor - Family Medicine<br>
Fellow-American Academy of Family Practice<br>
Fellow-Academy of Wilderness Medicine</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> nhcoll-l-bounces@mailman.yale.edu <nhcoll-l-bounces@mailman.yale.edu> on behalf of Shelton, Sally Y. <Sally.Shelton@sdsmt.edu><br>
<b>Sent:</b> Friday, April 28, 2017 11:36 AM<br>
<b>To:</b> Prondzinski, Mary Beth; DjanChekar, Nathalie; nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> Re: [Nhcoll-l] Catalogue number requests - paleontology</font>
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<span style="color:#1F497D">I agree with Mary Beth 2000%. We are dealing with a situation in which the specimens were formally published using institution A’s numbers, but were never actually delivered there, and wound up in institutions B, C, and D. It has
been very difficult to resolve. Insist on receiving the specimens and accessioning, cataloguing, and numbering them yourself before you allow the numbers to be used in publication. You can always lend them back to the researcher once you process them into
your collections, but the use of your numbers should mean that they are legally yours, not the researcher’s.
</span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D">Sally Y. Shelton, Associate Director</span></p>
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<span style="color:#1F497D">Museum of Geology and Paleontology Research Laboratory</span></p>
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<span style="color:#1F497D">South Dakota School of Mines and Technology</span></p>
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<span style="color:#1F497D">501 E. St. Joseph</span></p>
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<span style="color:#1F497D">Rapid City, SD 57701</span></p>
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<span style="color:#1F497D">Sally.Shelton@sdsmt.edu</span></p>
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<span style="color:#1F497D">605.394.2487</span></p>
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<span style="color:#1F497D"> </span></p>
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<b>From:</b> nhcoll-l-bounces@mailman.yale.edu [mailto:nhcoll-l-bounces@mailman.yale.edu]
<b>On Behalf Of </b>Prondzinski, Mary Beth<br>
<b>Sent:</b> 28 April, 2017 9:28 AM<br>
<b>To:</b> DjanChekar, Nathalie <nathaliedjanchekar@therooms.ca>; nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> Re: [Nhcoll-l] Catalogue number requests - paleontology</p>
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<span style="color:#1F497D">As Collections Manager here at the University of Alabama, I don’t like this practice myself. Too many times our accommodating the collector has resulted in specimen(s) that have never been received, or worse, the donor reneges on
his/her promise to deposit the specimen(s) in our institution. I think it is a bad practice assigning numbers to phantom specimens, especially the way people move around these days (!) It makes it nearly impossible to keep track of the specimens’ whereabouts.</span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D">Mary Beth</span></p>
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<span style="color:#1F497D"> </span></p>
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<b><span style="font-size:12.0pt; font-family:"Helvetica",sans-serif; color:#990000">Mary B. Prondzinski</span></b></p>
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<span style="font-size:11.5pt; font-family:"Helvetica",sans-serif; color:#51575B">Collections Manager, Natural History Museum</span></p>
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<b><span style="font-size:10.0pt; font-family:"Tahoma",sans-serif">From:</span></b><span style="font-size:10.0pt; font-family:"Tahoma",sans-serif">
<a href="mailto:nhcoll-l-bounces@mailman.yale.edu" style="color: blue; text-decoration: underline;">
nhcoll-l-bounces@mailman.yale.edu</a> [<a href="mailto:nhcoll-l-bounces@mailman.yale.edu" style="color: blue; text-decoration: underline;">mailto:nhcoll-l-bounces@mailman.yale.edu</a>]
<b>On Behalf Of </b>DjanChekar, Nathalie<br>
<b>Sent:</b> Friday, April 28, 2017 10:06 AM<br>
<b>To:</b> <a href="mailto:nhcoll-l@mailman.yale.edu" style="color: blue; text-decoration: underline;">
nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> [Nhcoll-l] Catalogue number requests - paleontology</span></p>
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Good day, </p>
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I would like to know how other institutions handle a researcher’s request for catalogue numbers for the purpose of publication when the request comes prior to the specimens physically entering the museum.
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As a rule, we don’t issue catalogue numbers until an incoming lot has arrived on the premises and can be assessed and fully accessioned. This is sometimes difficult to apply, particularly in paleontology. Regularly, paleontologists require catalogue numbers
for publication, but need to hang on to their material for ongoing research. Permits and regulations often dictate that specimens be deposited in the region where they were collected. Sending the material back and forth, when the researchers live away, can
be costly and presents risks and delay. However, issuing catalogue numbers prior to the specimens’ arrival creates an external backlog that is challenging to manage. I’m curious to hear about the experience of others with this issue.</p>
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I thank you and look forward to your comments and feedback.</p>
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Nathalie</p>
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<p style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b><span lang="EN-CA">Nathalie Djan-Chékar</span></b><span lang="EN-CA"> - Natural History Collections Manager</span></p>
<p style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span lang="EN-CA">(709) 757-8082 (W) | <a href="mailto:nathaliedjanchekar@therooms.ca" style="color: blue; text-decoration: underline;">
nathaliedjanchekar@therooms.ca</a></span></p>
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<span lang="EN-CA"> </span></p>
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<span lang="EN-CA">Provincial Museum Division</span></p>
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<span lang="EN-CA">The Rooms Corporation of Newfoundland and Labrador</span></p>
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