<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Microsoft Sans Serif";
panose-1:2 11 6 4 2 2 2 2 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0cm;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:windowtext;}
span.EmailStyle18
{mso-style-type:personal-reply;
font-family:"Calibri","sans-serif";
color:#1F497D;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:612.0pt 792.0pt;
margin:72.0pt 72.0pt 72.0pt 72.0pt;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-NZ" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Hi Emily,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Yes, we have implemented a jar numbering system; basically running the jars as ‘mini drums’. This enables some space saving with multiple registrations in a jar, particularly useful
when several specimens of the same species from the same location have different registration numbers due to tissue sampling. The printed label has the list of registration numbers on it, but each database record has the same jar number. The jars have a sticky
number label attached to the lid, but this is not repeated on the jar label. Also we use the jar number to track the registration number down to the shelf it should be on.
</span><span style="font-size:8.0pt;font-family:"Microsoft Sans Serif","sans-serif""> </span><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">The database we are using is KE Emu and the jar number is stored in the Collection Management tab, vis:
</span><span style="font-size:8.0pt;font-family:"Microsoft Sans Serif","sans-serif"">[J019177] Jar - [R-3D17-12GB] Tory Street - Spirit Collection Store, Area 1 - compactor 12, Drop G, shelf B.
</span><span style="color:#1F497D;mso-fareast-language:EN-US">This means that the history of that container is also recorded – jar manufacturer, alcohol type, volume and concentration and who did the work, & when. Should a batch or style of jar show problems,
they can be tracked and assessed to the size of the problem; is it a single faulty unit or is the whole batch defective.<a name="_MailEndCompose"><o:p></o:p></a></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">We have what would be an average to small-sized fishes collection (~55,000 jars) and the jar numbers started at J00001. The collections have different number blocks assigned, fishes
run through to J700000. We haven’t had the money for scanners, but work from spread sheets which are then transferred to the database. Sounds clunky, but it works OK.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">The biggest thing to watch for is that researchers put the correct lid with its number back onto the correct jar with its specimens and registration label!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Hope this is useful<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Cheers<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Andrew Stewart<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">>><<<)o><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Collection Manager: Science (Fishes)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Museum of New Zealand<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">04 381 7314<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">027 7339363<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><img width="625" height="120" id="Picture_x0020_1" src="cid:image001.jpg@01D30B67.7958DC00" alt="cid:image004.jpg@01D222CD.5BC54260"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> nhcoll-l-bounces@mailman.yale.edu [mailto:nhcoll-l-bounces@mailman.yale.edu]
<b>On Behalf Of </b>Emily M. Braker<br>
<b>Sent:</b> Wednesday, 2 August 2017 4:24 AM<br>
<b>To:</b> nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> [Nhcoll-l] Jar Numbering Systems<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US">Hi All,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">We are planning to rehouse and inventory our Herpetology collection which will include implementing a container-level specimen tracking system. All catalog numbers in a jar will be linked to a unique container ID to increase
findability, especially for large taxonomic series that span multiple jars within a given geographic region.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">I am interested to know what other collections have done regarding a jar numbering systems (sequential? sequential within taxon? other?). Or, if you use barcodes for tracking containers, have you encountered issues with
scanning through glass? We will be adding thermal labels to each jar to replace our existing external jar tag that lists species and locality (county-level resolution). Along these lines, does anyone go so far as listing the catalog numbers of specimens stored
within the same jar on their thermal labels? We are hoping to streamline the process of searching through multiple jars and hundreds of specimens to find the distinguished few that are requested to go on loan. I’d welcome any suggestions or advice.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Thanks!<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Emily<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:9.0pt;color:#7F7F7F">Emily Braker</span><span lang="EN-US" style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:9.0pt;color:#7F7F7F">Vertebrate Collections Manager, Zoology Section</span><span lang="EN-US" style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:9.0pt;color:#7F7F7F">University of Colorado Museum of Natural History</span><span lang="EN-US" style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:9.0pt;color:#7F7F7F">265 UCB, Bruce Curtis Building</span><span lang="EN-US" style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:9.0pt;color:#7F7F7F">Boulder, CO 80309-0218</span><span lang="EN-US" style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:9.0pt;color:#7F7F7F">Phone: 303-492-8466</span><span lang="EN-US" style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:9.0pt;color:#4472C4"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
</body>
</html>