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There's some useful loans documentation information on the Collections Trust [UK] website: <a href="https://collectionstrust.org.uk/spectrum-resources/loans-out/" id="LPlnk872960">https://collectionstrust.org.uk/spectrum-resources/loans-out/</a> . Make sure
you get a realistic insurance valuation for its replacement. For TV companies we often require them to pay for a staff member to accompany the loan at all times. A word of warning: some years ago we loaned a specimen of basalt to a well known British Broadcasting
organization for filming, only to be told when we chased the loan that the actors had thrown it into a river during filming. They never retrieved it.....</div>
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Good luck, too!</div>
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Mike Howe</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> on behalf of Anderson, Gretchen <AndersonG@CarnegieMNH.Org><br>
<b>Sent:</b> 02 February 2021 17:49<br>
<b>To:</b> Thomas Labedz <tlabedz1@unl.edu>; Mann, Justin G <jmann@tulane.edu>; nhcoll-l@mailman.yale.edu <nhcoll-l@mailman.yale.edu><br>
<b>Subject:</b> Re: [Nhcoll-l] Does anyone have a document for protection when specimens are used outside the institution?</font>
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I have used the following precautions:</p>
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Loan forms for everything going out - loan forms should state the conditions with which you are willing to loan, as well as liability</li><ol style="list-style-type: lower-alpha;">
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Handling instructions</li><li class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Proper documentation including a condition report and photographs</li><li class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
You might want to require a courier to stay with the object/specimen. Always assume that the object will not be handled with the care you provide it.
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Liability � who is responsible for fixing it if there is damage</li></ol>
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Pack it properly for the loan (a courier might be in charge of packing and unpacking as well as handling).
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If it is organic � it should be inspected prior to the loan, and put through pest mitigation upon return.</li><li class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
you might want to consider charging for the use, especially if it is a commercial venture (like for an advertisement).
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And, as Andy stated there is a chapter in MMR6 that covers this. </p>
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Good luck,<br>
Gretchen Anderson</p>
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Carnegie Museum of Natural History</p>
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<b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> <b>On Behalf Of </b>Thomas Labedz<br>
<b>Sent:</b> Tuesday, February 2, 2021 11:35 AM<br>
<b>To:</b> Mann, Justin G <jmann@tulane.edu>; nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> Re: [Nhcoll-l] Does anyone have a document for protection when specimens are used outside the institution?</p>
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While I don�t have specific examples at hand you probably should contact your campus office that handles insurance claims and/or contracts (e.g., procurement) to see if they have a template that might work and be in accordance to your local laws. You may have
to spell out conditions such as extreme heat or UV from stage lights, anchoring to a surface to prevent tipping, etc.</p>
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Thomas</p>
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Thomas Labedz, Collections Manager</p>
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University of Nebraska State Museum</p>
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<b>From:</b> Nhcoll-l <<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a>>
<b>On Behalf Of </b>Mann, Justin G<br>
<b>Sent:</b> Tuesday, February 2, 2021 11:21 AM<br>
<b>To:</b> <a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> [Nhcoll-l] Does anyone have a document for protection when specimens are used outside the institution?</p>
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<span style="font-family:"Arial",sans-serif; color:tomato">Non-NU Email</span></p>
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Hello Collection folks!</p>
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We are loaning some of our specimens to a television show for set decoration, and I was told that it would be a good idea to have a legal document in place that would cover us in case of damage etc. I was curious if anyone has had need for one of these documents
in the past or know where I could find one? If so would you mind sending me that form / info so that we could create one ourselves? Any advice would be great!</p>
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Thanks,</p>
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Justin Mann</p>
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Manager of the Royal D Suttkus Fish collection</p>
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Tulane University Biodiversity Research Institute</p>
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3705 Main st. Bldg. A-3</p>
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Belle Chasse, La 70037</p>
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Phone: (504) 394-1711</p>
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Cell: (504) 957-4074</p>
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