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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I have used the following precautions:<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3">Loan forms for everything going out - loan forms should state the conditions with which you are willing to loan, as well as liability<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l1 level2 lfo3">Handling instructions<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">Proper documentation including a condition report and photographs<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">You might want to require a courier to stay with the object/specimen. Always assume that the object will not be handled with the care you provide it.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">Liability – who is responsible for fixing it if there is damage<o:p></o:p></li></ol>
<li class="MsoNormal" style="mso-list:l1 level1 lfo3">Pack it properly for the loan (a courier might be in charge of packing and unpacking as well as handling).
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3">If it is organic – it should be inspected prior to the loan, and put through pest mitigation upon return.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3">you might want to consider charging for the use, especially if it is a commercial venture (like for an advertisement).
<o:p></o:p></li></ol>
<p class="MsoNormal">And, as Andy stated there is a chapter in MMR6 that covers this.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good luck,<br>
Gretchen Anderson<o:p></o:p></p>
<p class="MsoNormal">Carnegie Museum of Natural History<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> <b>
On Behalf Of </b>Thomas Labedz<br>
<b>Sent:</b> Tuesday, February 2, 2021 11:35 AM<br>
<b>To:</b> Mann, Justin G <jmann@tulane.edu>; nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> Re: [Nhcoll-l] Does anyone have a document for protection when specimens are used outside the institution?<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">While I don’t have specific examples at hand you probably should contact your campus office that handles insurance claims and/or contracts (e.g., procurement) to see if they have a template that might work and be in accordance to your local
laws. You may have to spell out conditions such as extreme heat or UV from stage lights, anchoring to a surface to prevent tipping, etc.<o:p></o:p></p>
<p class="MsoNormal">Thomas<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thomas Labedz, Collections Manager<o:p></o:p></p>
<p class="MsoNormal">University of Nebraska State Museum<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Nhcoll-l <<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a>>
<b>On Behalf Of </b>Mann, Justin G<br>
<b>Sent:</b> Tuesday, February 2, 2021 11:21 AM<br>
<b>To:</b> <a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> [Nhcoll-l] Does anyone have a document for protection when specimens are used outside the institution?<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:tomato">Non-NU Email</span><o:p></o:p></p>
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<p class="MsoNormal">Hello Collection folks!<o:p></o:p></p>
<p class="MsoNormal">We are loaning some of our specimens to a television show for set decoration, and I was told that it would be a good idea to have a legal document in place that would cover us in case of damage etc. I was curious if anyone has had need
for one of these documents in the past or know where I could find one? If so would you mind sending me that form / info so that we could create one ourselves? Any advice would be great!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Justin Mann<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Manager of the Royal D Suttkus Fish collection<o:p></o:p></p>
<p class="MsoNormal">Tulane University Biodiversity Research Institute<o:p></o:p></p>
<p class="MsoNormal">3705 Main st. Bldg. A-3<o:p></o:p></p>
<p class="MsoNormal">Belle Chasse, La 70037<o:p></o:p></p>
<p class="MsoNormal">Phone: (504) 394-1711<o:p></o:p></p>
<p class="MsoNormal">Cell: (504) 957-4074<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="96" height="83" style="width:1.0in;height:.8611in" id="Picture_x0020_1" src="cid:image001.jpg@01D6F959.641DD2D0" alt="cid:image001.jpg@01D6F959.641DD2D0"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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