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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">A further distinction between accessioning and cataloging is the “plenum space” between the two operations.
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">When we receive a donated collection we put an accession number on the deed of gift. All the donated material – specimens, catalogs, images etc. – thus falls under that accession
number and we gain legal title to it. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">However, it is usually the case that we then discard a proportion of the material because, for example, it has insufficient or no data and/or it represents taxa that we already
have good coverage for. In all but very rare cases we cannot do this in the collection’s original location, usually because there’s an imperative to move it in a fixed time (they’re selling the house…) or the donor wants to ship it entire.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Once the accession is complete, and as time allows, we then catalog the material we are keeping into the permanent collection.
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By weeding the accession before cataloging it, we ensure that catalog numbers are only issued for material that will not then leave the collection, avoiding wasted effort.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">Paul Callomon<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">Collection Manager, Malacology and General Invertebrates<i><o:p></o:p></i></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-family:"Calibri",sans-serif;color:black">Academy of Natural Sciences of Drexel University</span></b><b><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA<br>
<i><a href="mailto:prc44@drexel.edu"><span style="color:#0563C1">prc44@drexel.edu</span></a> Tel 215-405-5096 - Fax 215-299-1170</i><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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