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<span class="x_titlepage" title="" style="font-size:1.6em;font-weight:bold">Program Assistant III – Special Events Coordinator</span><span class="x_inline"> </span><span class="x_titlepage" title="" style="font-size:1.6em;font-weight:bold">-</span><span class="x_inline"> </span>
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<span class="x_titlepage" title="" style="font-size:1.6em;font-weight:bold;display:inline">Job Number:</span></h1>
<span class="x_inline"> </span><span class="x_titlepage" title="" style="font-size:1.6em;font-weight:bold">210788</span><span class="x_blockpanel" style="display:block"><span> </span></span></div>
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<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">Organization</span></h2>
<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">:</span><span class="x_inline"> </span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">Okla Museum of Natural
History</span></div>
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<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">Job Location</span></h2>
<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">:</span><span class="x_inline"> </span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">Oklahoma-Norman-Norman
Campus</span></div>
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<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">Schedule</span></h2>
<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">:</span><span class="x_inline"> </span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">Full-time</span></div>
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<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">Work Schedule</span><span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">:</span><span class="x_inline"> </span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">Schedule
will vary with events, evening, and weekend hours required.</span></div>
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<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">Salary Range</span><span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">:</span><span class="x_inline"> </span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">Up
to $16.35, based on experience</span></div>
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<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">Benefits Provided</span><span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">:</span><span class="x_inline"> </span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">Yes</span><span class="x_blockpanel" style="display:block"><span> </span></span></div>
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<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">Required Attachments</span><span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">:</span><span class="x_inline"> </span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">Resume,
Cover Letter</span><span class="x_blockpanel" style="display:block"><span> </span></span></div>
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<div class="x_inlinepanel" title="" style="display:inline"><span class="x_subtitle" style="display:inline;color:black;font-size:1.2em;font-weight:bold">Job Description</span></div>
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<span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">-</span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">-</span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">-</span><span class="x_blockpanel" style="display:block"><span> </span></span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">
<p style="font-family:Arial"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Responsible for all museum event coordination: in-house events and event/facility rentals</span></span></p>
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<p style="font-family:Arial"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif"><strong>Typical Functions May Include:</strong></span></span></p>
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<li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Responding to customer/client calls regarding event/facility rentals</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Preparing budgets, contracts, final confirmation reports, and other correspondence for event/facility rentals</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Coordinating logistics for event/facility rentals</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Assisting with the planning, coordination, and supervision of museum events</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Overseeing the museum’s approved caterer’s program, including annual contracts and training</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Performs related duties as assigned</span></span></li></ul>
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<div class="x_inlinepanel" title="" style="display:inline"><span class="x_subtitle" style="display:inline;color:black;font-size:1.2em;font-weight:bold">Job Requirements</span></div>
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<p style="margin-bottom:0px;margin-top:0px;font-family:Arial"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif"><b>Required Education:<span> </span></b>HS or GED<span> </span><span><span>OR an equivalent combination of education/job-related
experience, AND:</span></span></span></span><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif"></span></span></p>
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<li style="margin-bottom:0px;margin-top:0px;font-family:Arial"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">12-24 months experience in event planning or management, marketing, sales, or customer service-related field</span></span></li></ul>
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<span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif"><b>Skills:</b></span></span></p>
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<li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Highly organized and able to handle multiple projects and deadlines</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Experience in preparation and management of operational budgets</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Attention to detail and exceptional time management skills</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Able to communicate well and build rapport quickly with customers/clients, students, faculty, and staff</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Able to work well with interdepartmental teams and initiatives</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Able to supervise staff and communicate directions and expectations effectively</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Excellent oral, written, and interpersonal communication skills</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Flexibility and ability to adapt to changing situations; must be able to exercise discretion and independent judgment</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Excellent customer service skills</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Computer skills such as word processing, simple graphic design, email, and spreadsheet data entry</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Basic experience with AV equipment</span></span></li><li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Ability to work extended hours, including nights, holidays, and weekends as needed</span></span></li></ul>
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<span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif"><b>Certifications</b>:</span></span></p>
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<div class="x_readOnlyFrame">n/a</div>
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<p style="margin-bottom:0px;margin-top:0px;font-family:Arial"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif"><b>Advertised Physical Requirements:</b></span></span></p>
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<li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">The job may include frequent exposure to pressure caused by deadlines and busy period. Ability to reach including extending the arm or hand. Ability to speak including expressing
oneself or exchanging information with others. Ability to hear including receiving detailed information orally or making fine discriminations in sound. Ability to see including color, depth, perception, or clarity. Required to be mobile, agile, bend, stoop,
squat, climb, lift (up to 44 pounds) and carry.</span></span></li></ul>
<p style="margin-bottom:0px;margin-top:0px;font-family:Arial"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif"><b>Department Preferences</b>:</span></span></p>
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<li><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Preferred experience with museums, cultural organizations, or other non-profits.</span></span></li></ul>
<p style="margin-bottom:0px;margin-top:0px;font-family:Arial"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif"><b>Supervision:</b> Student employees and occasional temps </span></span></p>
<p style="margin-bottom:0px;margin-top:0px;font-family:Arial"> </p>
<div><span style="font-size:11pt"><span><span style="font-family:Calibri,sans-serif"><b><span style="font-size:10pt"><span style="font-family:Arial,sans-serif"><span>Special Instructions:</span></span></span></b><span style="font-size:10pt"><span style="font-family:Arial,sans-serif"><span> If
you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus<span> </span><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Tuberculosis Testing policy. To view the
policy, visit</span></span></span></span></span><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif"><span> </span><a href="https://hr.ou.edu/Policies-Handbooks/TB-Testing" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" style="color:blue;text-decoration:underline"><span style="background:white">https://hr.ou.edu/Policies-Handbooks/TB-Testing</span></a><span style="background:white"><span>.</span></span></span></span></span></span></span></div>
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<span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">Hiring contingent upon a Background Check?</span><span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">-</span><span class="x_inline"> </span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">Yes</span></div>
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Indications</span><span class="x_subtitle" title="" style="display:inline;color:black;font-size:1.2em;font-weight:bold">:</span><span class="x_inline"> </span><span class="x_text" title="" style="display:inline;color:black;font-size:1.2em;font-weight:normal">Hiring
contingent upon driver's license check</span></span>
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<p><a href="https://samnoblemuseum.ou.edu/permanent-exhibits/current-exhibits/" target="_blank" rel="noopener noreferrer"><span style="font-size:11.0pt; color:windowtext"><img class="EmojiInsert" alt="A picture containing outdoor, skiing, cross, snow
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<b><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)"><br>
</span></b></p>
<p style="margin:0in 0in 0.0001pt; font-size:12pt; font-family:Calibri,sans-serif">
<b><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)">Dr. Janet K. Braun<br>
</span></b></p>
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<span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)">Interim Director<br>
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<span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)">t. 405.325.5198</span></p>
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<span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)">f. 405.325.7699</span></p>
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<b><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)">Sam Noble Museum</span></b></p>
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<span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)">University of Oklahoma</span></p>
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<span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)"><span style="margin:0px; font-family:"Palatino Linotype",serif,serif,EmojiFont; background-color:rgb(255,255,255); display:inline!important">2401 Chautauqua
Ave. Norman, OK 73072-7029</span></span></p>
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<a href="http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link10page.html" target="_blank" rel="noopener noreferrer" style="margin:0px"><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:blue"><img class="EmojiInsert" alt="Link10" style="margin:0px; width:0.2812in; height:0.2812in" width="27" height="27" data-outlook-trace="F:2|T:2" src="cid:64825e0c-2db4-4e66-afa2-c924e1acec0a"></span></a><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)"> </span><a href="http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link11page.html" target="_blank" rel="noopener noreferrer" style="margin:0px"><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:blue"><img class="EmojiInsert" alt="Link11" style="margin:0px; width:0.2812in; height:0.2812in" width="27" height="27" data-outlook-trace="F:2|T:2" src="cid:6f882b99-4f0d-4f57-a2f7-283ddb6ff490"></span></a><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)"> </span><a href="http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link12page.html" target="_blank" rel="noopener noreferrer" style="margin:0px"><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:blue"><img class="EmojiInsert" alt="Link12" style="margin:0px; width:0.2812in; height:0.2812in" width="27" height="27" data-outlook-trace="F:2|T:2" src="cid:2b92e136-43e2-4cdc-8d86-9ecac010962f"></span></a><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)"> </span><a href="http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link13page.html" target="_blank" rel="noopener noreferrer" title="http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link13page.html" style="margin:0px"><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:blue"><img class="EmojiInsert" alt="Link13" style="margin:0px; width:0.2812in; height:0.2812in" width="27" height="27" data-outlook-trace="F:2|T:2" src="cid:31d4fef1-adbc-48e7-839e-75e2c2493be5"></span></a><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)"> </span><a href="http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link14page.html" target="_blank" rel="noopener noreferrer" title="http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link14page.html" style="margin:0px"><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:blue"><img class="EmojiInsert" alt="Link14" style="margin:0px; width:0.2812in; height:0.2812in" width="27" height="27" data-outlook-trace="F:2|T:2" src="cid:4f7e791f-f043-44d6-af2e-6d789c4bc86c"></span></a><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)"> </span><a href="http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link15page.html" target="_blank" rel="noopener noreferrer" title="http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link15page.html" style="margin:0px"><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:blue"><img class="EmojiInsert" alt="Link15" style="margin:0px; width:0.2812in; height:0.2812in" width="27" height="27" data-outlook-trace="F:2|T:2" src="cid:658c672c-1fff-430b-a956-969036a8bf84"></span></a><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)">
</span><span style="margin:0px; font-size:11pt; font-family:"Palatino Linotype",serif; color:rgb(178,8,56)"><br>
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