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<p class="MsoNormal">Hi Tonya<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I agree with Carolyn. If it is in your power to create storage that fits the criteria she outlines, you are apt to greatly increase energy efficiency, reduce reliance on building systems that often fail, and if you also put your collections,
to the extent possible, in good powder-coated steel cabinets on compactors, you’ll have secure and accessible collection storage as well a immense potential for long-term preservation.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Cathy<o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Catharine Hawks
</span></b><i><span style="font-size:9.0pt;font-family:"Arial",sans-serif">(she, her, hers)</span></i><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Conservator</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Collections Program</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">MRC 170 Rm M85-J</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">National Museum of Natural History</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">10th Street & Constitution Ave NW</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Washington DC 20560</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">w</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"> 202.633.0835 or 4041
<b>c</b> 703 200 4370</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><a href="mailto:hawksc@si.edu">hawksc@si.edu</a></span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#00C1D5">SMITHSONIAN INSTITUTION</span><o:p></o:p></p>
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<p class="MsoNormal"><b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> <b>
On Behalf Of </b>Carolyn Leckie<br>
<b>Sent:</b> Wednesday, April 21, 2021 10:32 AM<br>
<b>To:</b> Jean-Marc Gagnon <JMGAGNON@nature.ca>; Bentley, Andrew Charles <abentley@ku.edu>; Haff, Tonya (NCMI, Crace) <Tonya.Haff@csiro.au>; nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> [Nhcoll-l] Nhcoll: specimen vault vs vaults<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:12.0pt;background:#FFEB9C"><b><span lang="EN-CA" style="font-size:9.0pt;color:#9C6500">External Email - Exercise Caution</span></b><span lang="EN-CA"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-CA">Hi Tonya<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA">I am just following up from Jean Marc’s excellent comments about our Natural Heritage Campus (NHC) at the Canadian Museum of Nature. <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA">While your question was about the internal organization of collections, I wanted to highlight another relatively simple but brilliant design feature of our NHC –
<u>2 building envelopes</u>. It has been a critical, “passive” design feature in our building. This “passive” design feature, has probably been foundation of the tremendous preservation success of our building. The exterior building envelope is tightly sealed
(no windows, only fire exits) and access is tightly controlled through a secure loading dock, which leads into a pest management and isolation area. The collection storage ranges are further protected by a 2<sup>nd</sup> interior building envelope. The double
wall creates a “buffer space” and or corridor around the collection storage pods. Labs are located across the hall from the collections. The 2<sup>nd</sup> wall around the collections, provide additional security and pest control and ensure a more stable climate.
All overhead water pipes and plumbing are routed in the corridor rather than over the collections. Only the fire suppression system goes directly over the collections. <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA">Obviously, for future builds, environmental sustainability is a growing concern. I would like to explore with a building engineer, the potential of a very
<i>well insulated,</i> double building envelop system, combined with zoning/grouping collections by environmental specifications. I suspect a well insulated system, could further reduce energy consumption and possible enable night time HVAC shut offs. Any
improvements that can be made with passive building design, would obviously pay off many fold in the future.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA">Finally, over the years I have come to appreciate, the importance of
<u>anticipating building failure modes</u> and planning for these issues during the initial design. For us routing overhead water pipes around the collections is an positive example of this, as we all know water pipes will eventually fail. But we have equally
had some hard lessons about “air intake” when systems fail or what happens when a boiler needs to be replaced. Just some thoughts to keep in mind. <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA">I hope that helps, good luck with your building<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA">Carolyn Leckie<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA">PS I think a senior head of CSIRO collections visited our facility a couple of years ago and I and our VP Mark Graham, toured him through the our facility and discussed these and many other design details. <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Nhcoll-l <<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a>>
<b>On Behalf Of </b>Jean-Marc Gagnon<br>
<b>Sent:</b> April-20-21 5:58 PM<br>
<b>To:</b> Bentley, Andrew Charles <<a href="mailto:abentley@ku.edu">abentley@ku.edu</a>>; Haff, Tonya (NCMI, Crace) <<a href="mailto:Tonya.Haff@csiro.au">Tonya.Haff@csiro.au</a>>;
<a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> [EXT]Re: [Nhcoll-l] [EXT]Re: specimen vault vs vaults<o:p></o:p></p>
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<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D">Tonya,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">At the Natural Heritage Campus of the Canadian Museum of Nature, there are a number of strategic separations between collections that were recommended (or imposed by law) by conservators and other specialists.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">As you mentioned, pest management would suggest that collections that are susceptible to similar pest attacks should be kept apart so that if one gets an outbreak, the other(s) is(are) not so close that the pests
can quickly spread to it(them). For that reason, we kept our Botany Collection far from our Insect and Bird/Mammal collections. While the Insect and Bird/Mammal collection share the same environmental conditions (and same system), they are in separate rooms,
with limited risks of pest spreading between these two rooms (all adjacent walls are sealed all around, with no direct door passage).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The second important reason for creating separate rooms instead of a large shared space with separate compactor sets is fire. The larger the room, the larger the risk of a fire spreading to all the collections
in that room. While collections kept in modern, sealed cabinets may not be the source of a spreading fire, all the material and furniture not stored in cabinets (including documentation) can serve to facilitate the spreading of fire. Even with an excellent
fire suppression system, the damage from smoke or water can be significant and the more collections sharing that space, the greater the risk of damaging each of them.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">For fluid-preserved collections, the response from our local fire department was very simple (and logical) when we designed the building: they would not enter a large space where alcohol is stored in a large
number of containers. In other words, if fire was to start in a large room with lots of alcohol, they would not risk their lives; they would let it burn and let the fire suppression system try to deal with it…<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">For that reason, they recommended we limit the size of each room to house a maximum of 20K litres of ethanol (with two exception for the barrel room and extra-large tank room). Of course each room is adjacent
to one another, sharing the same environmental conditions and system, but with walls and doors rated to withhold a fire for 2 hours.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We have been in our building for 24 years and these approaches have served us well. No regrets.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I hope that helps.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Jean-Marc<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">Jean-Marc Gagnon</span></b><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">, Ph.D.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">Curator, Invertebrate Collections / Chief Scientist<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">Conservateur, Collection des invertébrés / Expert scientifique en chef<o:p></o:p></span></p>
<p class="MsoNormal"><b><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">Canadian Museum of Nature / Musée canadien de la nature<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">613 364 4066<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">613 851-7556 cell<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">613 364 4027 Fax<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D"><a href="mailto:jmgagnon@nature.ca">jmgagnon@nature.ca</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><u><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">Adresse postale / Postal Address:<o:p></o:p></span></u></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">Canadian Museum of Nature / Musée canadien de la nature<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">P.O. Box 3443, Sta.
</span><span style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">D / Casier Postal 3443, Succ. D<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">Ottawa, ON K1P 6P4 / Ottawa, ON K1P 6P4<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">Canada / Canada<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><u><span lang="FR-CA" style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">Adresse de livraison / Courier Address :
<o:p></o:p></span></u></p>
<p class="MsoNormal"><span style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#1F497D">1740 Pink Road, Gatineau, QC, J9J 3N7<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Nhcoll-l [<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">mailto:nhcoll-l-bounces@mailman.yale.edu</a>]
<b>On Behalf Of </b>Bentley, Andrew Charles<br>
<b>Sent:</b> April 20, 2021 4:59 PM<br>
<b>To:</b> Haff, Tonya (NCMI, Crace) <<a href="mailto:Tonya.Haff@csiro.au">Tonya.Haff@csiro.au</a>>;
<a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> [EXT]Re: [Nhcoll-l] specimen vault vs vaults<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><a name="_GoBack"></a>Tonya<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I think like collections that require the same environmental conditions could just as easily be stored in the same room as long as there is separation of the two collections to allow for proper management of the collection. We have birds,
mammals and entomology stored in the same room in our storage building but the collections are physically separated on compactor carriages to ensure adequate collection management by the individual collection managers and provide some level of autonomy for
each collection in the way the specimens are shelved and managed. This would not necessarily need to be true for multiple collections managed by the same person or people. The same is true of our wet collections where ichthyology, herpetology, mammalogy,
ornithology, invertebrate zoology and entomology are all stored within the same wet storage facility. Granted in this case there is floor separation for most collection with each collection on its own floor except for one floor which is a mix of collections
– but all within their own compactor carriage runs.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I think it makes more sense to separate collections by type (wet, dry, paleo, etc.) rather than discipline for storage.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Andy<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="color:black"> A : A : A :<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> V V V<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Andy Bentley<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Ichthyology Collection Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">University of Kansas<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Biodiversity Institute<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Dyche Hall<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">1345 Jayhawk Boulevard<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Lawrence, KS, 66045-7561<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">USA<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Tel: (785) 864-3863<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Fax: (785) 864-5335 <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Email: <a href="mailto:abentley@ku.edu"><span style="color:blue">abentley@ku.edu</span></a> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><a href="https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fichthyology.biodiversity.ku.edu%2F&data=04%7C01%7Chawksc%40si.edu%7C217a60249aa34a8afd2008d904d3640a%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637546128255713187%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=%2FlLEoFRLfKyq1IB1%2BydOVypBjMKcagk4QM1C6VXoYrc%3D&reserved=0"><span style="color:blue">http://ichthyology.biodiversity.ku.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> A : A : A :<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Nhcoll-l <<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a>> on behalf of "Haff, Tonya (NCMI,
Crace)" <<a href="mailto:Tonya.Haff@csiro.au">Tonya.Haff@csiro.au</a>><br>
<b>Date: </b>Tuesday, April 20, 2021 at 3:07 PM<br>
<b>To: </b>"<a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>" <<a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>><br>
<b>Subject: </b>[Nhcoll-l] specimen vault vs vaults<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Hello all,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">I am wondering if any of you have opinions on the utility of separating collections into different vaults/rooms, or of housing them all together in one large space? We are planning a new building,
and there have been some questions regarding the utility and point of keeping similar collections (e.g. bird and mammal skins) separated (they are housed in different vaults now). From my perspective, it seems that keeping collection types separate is useful
for several reasons, including reducing the risk of pest spread between collections, and ease of workflow for researchers and staff working in different collections. But perhaps there are great advantages (here's one - a bit of extra space from the lack of
an internal dividing wall) to housing everything in one large space that I haven't thought of? Have any of you moved to or away from housing different taxa together, and if so what have you found? Advice and opinions very much appreciated!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Cheers,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><br>
Tonya<o:p></o:p></span></p>
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