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Hi Nicole,</div>
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I have run into this issue myself. What I do is scan the label and scale it down as needed for printing with a thermal paper. The facsimile goes in the jar or vial, so you have the "original" to see to verify data fidelity. I do this with large field samples
filled with many taxa, etc. that need to be split from a bucket and I have only one original label. Sometimes there is only the writing on the bucket so I snag a photo and copy that for printing. I then scan and print vial/jar appropriate copies so I know
for sure the data are correct. Otherwise, you have to take at face value the data were entered correctly. Of course, attaching a label image as suggested by Andy is another smart move, but I would not throw away the original; even thousands of small labels
in archive envelopes do not take up that much space. </div>
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<p style="margin-top: 0px; margin-bottom: 0px;">Eric A. Lazo-Wasem, Senior Collections Manager</p>
<p style="margin-top: 0px; margin-bottom: 0px;">Division of Invertebrate Zoology</p>
<p style="margin-top: 0px; margin-bottom: 0px;">Peabody Museum of Natural History</p>
<p style="margin-top: 0px; margin-bottom: 0px;">Yale University</p>
<p style="margin-top: 0px; margin-bottom: 0px;">170 Whitney Avenue</p>
<p style="margin-top: 0px; margin-bottom: 0px;">New Haven, CT 06520</p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> on behalf of Bentley, Andrew Charles <abentley@ku.edu><br>
<b>Sent:</b> Wednesday, June 2, 2021 6:44 PM<br>
<b>To:</b> Nicole Seiden <nseiden@fau.edu>; nhcoll-l@mailman.yale.edu <nhcoll-l@mailman.yale.edu><br>
<b>Subject:</b> Re: [Nhcoll-l] Rehousing specimens and retaining labels</font>
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<a name="x__GoBack"></a>Nicki</p>
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Why not just digitize them and attach them to the individual records? I doubt that much if any information would be lost, and you could then discard the labels. We have done this with old catalog cards and the like that we do not want to keep but can be digitized
with no loss of information. Just make sure that you digitize them at a high enough resolution that individual characters can be read and analyzed.</p>
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Andy</p>
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<span style="color:black"> A : A : A :</span></p>
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<span style="color:black"> }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°></span></p>
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<span style="color:black"> V V V</span></p>
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<span style="color:black">Andy Bentley</span></p>
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<span style="color:black">Ichthyology Collection Manager</span></p>
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<span style="color:black">University of Kansas</span></p>
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<span style="color:black">Biodiversity Institute</span></p>
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<span style="color:black">Dyche Hall</span></p>
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<span style="color:black">1345 Jayhawk Boulevard</span></p>
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<span style="color:black">Lawrence, KS, 66045-7561</span></p>
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<span style="color:black">USA</span></p>
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<span style="color:black"> </span></p>
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<span style="color:black">Tel: (785) 864-3863</span></p>
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<span style="color:black">Fax: (785) 864-5335 </span></p>
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<span style="color:black">Email: <a href="mailto:abentley@ku.edu">abentley@ku.edu</a> </span></p>
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<span style="color:black"><a href="https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fichthyology.biodiversity.ku.edu%2F&data=04%7C01%7Ceric.lazo-wasem%40yale.edu%7C70cd51300db14bd6e3f808d926180c63%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637582707007049579%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=xACKoMf6Hxtn4pkTyZEL0jUC8AkdhaKubXizHRZLJZs%3D&reserved=0" originalsrc="http://ichthyology.biodiversity.ku.edu/" shash="NhgeuQlC0XM4qBmp9hbjcib+1cuP7Un9MAn6K19+M+/tT+cO4WoRJjLIHoiVGvDPUX8NsA9/qx/h5yb0EYlb2bDFT1kGcA5YRo13adouoibPM3U7emHTrX5mqTuTtNkrCPpmGprW0cgnmTf+nCFVLrw6JMhycS49dwZu4ctx48E=">http://ichthyology.biodiversity.ku.edu</a></span></p>
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<span style="color:black"> </span></p>
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<span style="color:black"> A : A : A :</span></p>
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<span style="color:black"> }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°></span></p>
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<span style="color:black"> V V V</span></p>
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<b><span style="font-size:12.0pt; color:black">From: </span></b><span style="font-size:12.0pt; color:black">Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> on behalf of Nicole Seiden <nseiden@fau.edu><br>
<b>Date: </b>Wednesday, June 2, 2021 at 12:03 PM<br>
<b>To: </b>"nhcoll-l@mailman.yale.edu" <nhcoll-l@mailman.yale.edu><br>
<b>Subject: </b>[Nhcoll-l] Rehousing specimens and retaining labels</span></p>
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<span style="color:black">Hello everyone, </span></p>
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<span style="color:black">We are about to begin a major reorganization project here at Harbor Branch to conserve on space and allow for future growth. One part to this project includes rehousing wet specimens into smaller size-appropriate jars, with our smallest
jar being 20mL scintillation vials, then barcoding and organizing the jars by size. I’ve run into a dilemma with this however, and I wanted to ask the community for suggestions. </span></p>
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<span style="color:black">Specimens housed in 20mL vials are currently stored in larger 8 oz jars so the handwritten collection label and printed label (2”x 3”) are housed with the specimen. By removing the 8 oz jars though, we can save a substantial amount
of space. For example – we can house more than 5,500 scintillation jars in a single column of shelves, as opposed to ~900 8 oz jars per column. The problem with the small scintillation jars is that the collection labels are too large to store inside of them.
While these jars will be barcoded with catalog numbers and unique location, I’m still uncomfortable with removing the internal specimen labels. </span></p>
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<span style="color:black">One idea is to house these labels in a near-by folder and after this project is completed, printing off new jar-size appropriate labels, possibly with reduced information. The original handwritten labels will likely have to stay in
this folder long-term though. </span></p>
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<span style="color:black">I’m curious if anyone else has tackled this dilemma, or might have ideas on how they would address it if it were their own collection? </span></p>
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<span style="color:black">Forever curious, <br>
Nicki </span></p>
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<p style="background:white"><b><span style="color:#174E86">Nicki L. Seiden, M.Sc.</span></b><span style="color:black"></span></p>
<p style="background:white; text-align:start"><span style="color:#174E86">She/Her/Hers</span><span style="color:black"></span></p>
<p style="background:white; text-align:start"><i><span style="color:#174E86">Research Collection Manager</span></i><span style="color:black"></span></p>
<p style="background:white; text-align:start"><span style="color:#174E86">Harbor Branch Oceanographic Institute</span><span style="color:black"></span></p>
<p style="background:white; text-align:start"><span style="color:black"><a href="mailto:hmcqueen@fau.edu" target="_blank"><span style="color:#0563C1">nseiden@fau.edu</span></a></span></p>
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