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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Hi!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">I absolutely agree with Eric to not discard the original labels.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Does anybody know if the labels removed from jar would stay better and longer<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">in alcohol or is it okey to just hold them dry in envelopes?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Best regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Lennart Lennuk<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Head of collections<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Estonian Museum of Natural History<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">(+372) 6603404, 56569916<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Best!<br>
Lennart<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Nhcoll-l [mailto:nhcoll-l-bounces@mailman.yale.edu]
<b>On Behalf Of </b>Lazo-Wasem, Eric<br>
<b>Sent:</b> Thursday, June 3, 2021 2:08 AM<br>
<b>To:</b> Nicole Seiden <nseiden@fau.edu>; nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> Re: [Nhcoll-l] Rehousing specimens and retaining labels<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Hi Nicole,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">I have run into this issue myself. What I do is scan the label and scale it down as needed for printing with a thermal paper. The facsimile goes in the jar or vial, so you have
the "original" to see to verify data fidelity. I do this with large field samples filled with many taxa, etc. that need to be split from a bucket and I have only one original label. Sometimes there is only the writing on the bucket so I snag a photo and
copy that for printing. I then scan and print vial/jar appropriate copies so I know for sure the data are correct. Otherwise, you have to take at face value the data were entered correctly. Of course, attaching a label image as suggested by Andy is another
smart move, but I would not throw away the original; even thousands of small labels in archive envelopes do not take up that much space. <o:p></o:p></span></p>
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<p><span style="font-family:"Calibri",sans-serif;color:black">Eric A. Lazo-Wasem, Senior Collections Manager<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Division of Invertebrate Zoology<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Peabody Museum of Natural History<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Yale University<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">170 Whitney Avenue<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">New Haven, CT 06520<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Nhcoll-l <<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a>>
on behalf of Bentley, Andrew Charles <<a href="mailto:abentley@ku.edu">abentley@ku.edu</a>><br>
<b>Sent:</b> Wednesday, June 2, 2021 6:44 PM<br>
<b>To:</b> Nicole Seiden <<a href="mailto:nseiden@fau.edu">nseiden@fau.edu</a>>; <a href="mailto:nhcoll-l@mailman.yale.edu">
nhcoll-l@mailman.yale.edu</a> <<a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>><br>
<b>Subject:</b> Re: [Nhcoll-l] Rehousing specimens and retaining labels</span> <o:p>
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<p class="xmsonormal"><a name="x__GoBack"></a><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Nicki<o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Why not just digitize them and attach them to the individual records? I doubt that much if any information would be lost, and you could then discard the labels.
We have done this with old catalog cards and the like that we do not want to keep but can be digitized with no loss of information. Just make sure that you digitize them at a high enough resolution that individual characters can be read and analyzed.<o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Andy<o:p></o:p></span></p>
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<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Andy Bentley</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">University of Kansas</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Biodiversity Institute</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Dyche Hall</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">1345 Jayhawk Boulevard</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Lawrence, KS, 66045-7561</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Tel: (785) 864-3863</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Email: <a href="mailto:abentley@ku.edu">abentley@ku.edu</a> </span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><a href="https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fichthyology.biodiversity.ku.edu%2F&data=04%7C01%7Ceric.lazo-wasem%40yale.edu%7C70cd51300db14bd6e3f808d926180c63%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637582707007049579%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=xACKoMf6Hxtn4pkTyZEL0jUC8AkdhaKubXizHRZLJZs%3D&reserved=0">http://ichthyology.biodiversity.ku.edu</a></span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°></span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="xmsonormal"><b><span lang="EN-US" style="font-family:"Calibri",sans-serif;color:black">From:
</span></b><span lang="EN-US" style="font-family:"Calibri",sans-serif;color:black">Nhcoll-l <<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a>> on behalf of Nicole Seiden <<a href="mailto:nseiden@fau.edu">nseiden@fau.edu</a>><br>
<b>Date: </b>Wednesday, June 2, 2021 at 12:03 PM<br>
<b>To: </b>"<a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>" <<a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>><br>
<b>Subject: </b>[Nhcoll-l] Rehousing specimens and retaining labels</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="xmsonormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black">Hello everyone, </span><span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin-bottom:8.0pt;line-height:105%;background:white">
<span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black">We are about to begin a major reorganization project here at Harbor Branch to conserve on space and allow for future growth. One part to this project includes
rehousing wet specimens into smaller size-appropriate jars, with our smallest jar being 20mL scintillation vials, then barcoding and organizing the jars by size. I’ve run into a dilemma with this however, and I wanted to ask the community for suggestions.
</span><span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black">Specimens housed in 20mL vials are currently stored in larger 8 oz jars so the handwritten collection label and printed label (2”x 3”) are housed with
the specimen. By removing the 8 oz jars though, we can save a substantial amount of space. For example – we can house more than 5,500 scintillation jars in a single column of shelves, as opposed to ~900 8 oz jars per column. The problem with the small scintillation
jars is that the collection labels are too large to store inside of them. While these jars will be barcoded with catalog numbers and unique location, I’m still uncomfortable with removing the internal specimen labels. </span><span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black">One idea is to house these labels in a near-by folder and after this project is completed, printing off new jar-size appropriate labels, possibly with
reduced information. The original handwritten labels will likely have to stay in this folder long-term though. </span><span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin-bottom:8.0pt;line-height:105%;background:white">
<span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black">I’m curious if anyone else has tackled this dilemma, or might have ideas on how they would address it if it were their own collection? </span><span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black">Forever curious,
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Nicki </span><span lang="EN-US" style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal" style="background:white"><span lang="EN-US" style="font-family:"Calibri",sans-serif;color:black"> </span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p style="background:white"><b><span lang="EN-US" style="color:#174E86">Nicki L. Seiden, M.Sc.</span></b><span lang="EN-US"><o:p></o:p></span></p>
<p style="background:white;text-align:start"><span lang="EN-US" style="color:#174E86">She/Her/Hers</span><span lang="EN-US"><o:p></o:p></span></p>
<p style="background:white;text-align:start"><i><span lang="EN-US" style="color:#174E86">Research Collection Manager</span></i><span lang="EN-US"><o:p></o:p></span></p>
<p style="background:white;text-align:start"><span lang="EN-US" style="color:#174E86">Harbor Branch Oceanographic Institute</span><span lang="EN-US"><o:p></o:p></span></p>
<p style="background:white;text-align:start"><span lang="EN-US" style="color:black"><a href="mailto:hmcqueen@fau.edu" target="_blank"><span style="color:#0563C1">nseiden@fau.edu</span></a></span><span lang="EN-US"><o:p></o:p></span></p>
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