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</o:shapelayout></xml><![endif]--></head><body lang=ES link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif'>What an interesting information, Erik. <br>Thanks to share<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Sergio<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span style='color:black'>From: </span></b><span style='color:black'>Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> on behalf of Erik Åhlander <Erik.Ahlander@nrm.se><br><b>Date: </b>Friday, 4 June 2021 at 11:55<br><b>To: </b>Simon Moore <couteaufin@btinternet.com>, Nicole Seiden <nseiden@fau.edu><br><b>Cc: </b>NHCOLL-new <nhcoll-l@mailman.yale.edu><br><b>Subject: </b>Re: [Nhcoll-l] Rehousing specimens and retaining labels<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Dear Nicki,</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>As you already have been informed. Never ever discard the original label! Also the physical connection to the specimen is important. We have done the opposite: moved specimen to lager jars to be able to take care of the labels. If you have to save space: discard the specimens and keep the labels (OK, I am joking – maybe). I am presently regaining information lost in the 1790s through fragments of original labels. A picture of a label is not enough. The kind of ink and paper is important. We have plans for the future to test if chemical analysis of the labels can help understanding the origin of certain important specimens.</span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Best wishes,</span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:Garamond;color:#1F497D'>Erik Åhlander</span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:Garamond;color:#1F497D'>vertebrate zoology and museum history</span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:Garamond;color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:Garamond;color:#1F497D'>ZOO</span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:Garamond;color:#1F497D'>Swedish Museum of Natural History</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Garamond;color:#1F497D'>PO Box 50007</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Garamond;color:#1F497D'>SE-10405 Stockholm</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Garamond;color:#1F497D'>Sweden</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Garamond;color:#1F497D'>+46 0 8 5195 4118</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Garamond;color:#1F497D'>+46 0 70 225 2716</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Garamond;color:#1F497D'>erik.ahlander@nrm.se</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'> </span><o:p></o:p></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Från:</span></b><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif'> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> <b>För </b>Simon Moore<br><b>Skickat:</b> den 3 juni 2021 16:1</span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>9<br><b>Till:</b> Nicole Seiden <nseiden@fau.edu><br><b>Kopia:</b> NHCOLL-new <nhcoll-l@mailman.yale.edu><br><b>Ämne:</b> Re: [Nhcoll-l] Rehousing specimens and retaining labels</span><o:p></o:p></p></div></div><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><span lang=EN-US>Hi Nicole,</span><o:p></o:p></p><div><p class=MsoNormal><span lang=EN-US> </span><o:p></o:p></p></div><div><p class=MsoNormal><span lang=EN-US>Yes a trade card binder should be good. Ensure that there is a cross-ref’ing number somewhere even if it’s the original acquisition number.</span><o:p></o:p></p></div><div><p class=MsoNormal><span lang=EN-US> </span><o:p></o:p></p></div><div><p class=MsoNormal><span lang=EN-US>As to repairing the flaky ones, I used to back them onto Japanese tissue with a little neutral PVA. A bit terrifying at first but I took time to practice using bits of flaky browned paper, really hones the skills and the labels were easy after that!</span><o:p></o:p></p></div><div><p class=MsoNormal><span lang=EN-US> </span><o:p></o:p></p><div><p class=MsoNormal><span lang=EN-US style='font-size:9.0pt;font-family:Helvetica;color:black'>With all good wishes, Simon<br><br>Simon Moore MIScT, RSci, FLS, ACR<br>Conservator of Natural Sciences and Cutlery Historian,</span><span lang=EN-US><br><br></span><a href="https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=Ko5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-bj_315acSOjW7-I6S9JVWGkxyv67OBKahXXYxIUA-Zl_Ycqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T_FKl3OPEySX2CGiTpfF5t4-zhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50_ZTrmxyTS-AVkhtLvmvLxuXQr_DVUgV"><span lang=EN-US>www.natural-history-conservation.com</span></a><span lang=EN-US><br><br><br></span><img border=0 width=240 height=101 style='width:2.5in;height:1.052in' id="_x0032_F84C60D-1F2A-46A8-90BD-2AC1BB30B781" src="cid:image001.png@01D75948.2D80C490" alt="cid:image001.png@01D75936.4168EB20"><img border=0 width=394 height=90 style='width:4.1041in;height:.9375in' id=E7665099-8279-4CF4-9B87-4A0519F6AD48 src="cid:image002.jpg@01D75948.2D80C490" alt="cid:image002.jpg@01D75936.4168EB20"><o:p></o:p></p></div><p class=MsoNormal><span lang=EN-US><br><br><br></span><o:p></o:p></p><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><p class=MsoNormal><span lang=EN-US>On 3 Jun 2021, at 14:56, Nicole Seiden <</span><a href="mailto:nseiden@fau.edu"><span lang=EN-US>nseiden@fau.edu</span></a><span lang=EN-US>> wrote:<br><br>Hello everyone, <br><br>Thank you very kindly for your responses and input! <br>I do intend to digitize the labels before any final movement of them however, we are also planning to convert our database from Access to Specify in the next year or two. Until we switch into Specify, our photos will be stored on a separate hard drive and won't be attached to the individual records right away. I'm not keen on discarding the labels entirely, as I agree with the notion that digital data remains vulnerable to several sources (e.g., hackers, server failure, human error, etc.), and the curators here are able to recognize the handwriting of previous curators and collectors, as others have noted.<br><br>Simon - Organizing the labels into stamp albums is a clever idea! We may do something similar - maybe something like a trading card binder. <br>Eric - I'm partial to jar-size labels too! I'm hoping to make this my next project after organizing the jars by size. <br><br>Lennart - Storing them in alcohol would take up additional space, and if you store multiple labels in a single jar of alcohol, retrieving and returning individual labels becomes a challenge and risks damaging the labels. My vote is to store them in a dry envelope or filing system like Simon suggested. <br>Has anyone laminated their old/redundant/archived labels? Some of our labels are in poor condition and laminating them may make handling them less hazardous. <br><br>Cheers, <br>Nicki<br><br>Nicki L. Seiden, M.Sc.<br>She/Her/Hers<br>Research Collection Manager<br>Harbor Branch Oceanographic Institute<br></span><a href="mailto:nseiden@fau.edu"><span lang=EN-US>nseiden@fau.edu</span></a><span lang=EN-US><br>From: William Poly <</span><a href="mailto:wpoly@calacademy.org"><span lang=EN-US>wpoly@calacademy.org</span></a><span lang=EN-US>><br>Sent: Thursday, June 3, 2021 6:44 AM<br>To: Simon Moore <</span><a href="mailto:couteaufin@btinternet.com"><span lang=EN-US>couteaufin@btinternet.com</span></a><span lang=EN-US>><br>Cc: Nicole Seiden <</span><a href="mailto:nseiden@fau.edu"><span lang=EN-US>nseiden@fau.edu</span></a><span lang=EN-US>>; NHCOLL-new <</span><a href="mailto:nhcoll-l@mailman.yale.edu"><span lang=EN-US>nhcoll-l@mailman.yale.edu</span></a><span lang=EN-US>><br>Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels<br> <br> <span class=apple-tab-span> </span> <span class=apple-tab-span> </span>EXTERNAL EMAIL : Exercise caution when responding, opening links, or opening attachments.<br> <br><br>And multiple backups of all digital data would be useful. As others noted, the original labels contain useful info and should be saved.<br><br><br>On Thu, Jun 3, 2021 at 4:06 AM Simon Moore <</span><a href="mailto:couteaufin@btinternet.com"><span lang=EN-US>couteaufin@btinternet.com</span></a><span lang=EN-US>> wrote:<br>At the Natural History Museum in London we mounted all old / redundant labels into stamp albums with Mylar strips. This was to preserve handwritings of former curators and conservators, also some historic labels. I was unsure about relying entirely on digital data system to keep this vital resource but that in the days when data systems could be hacked and injected with erasure viruses. However, it left an impression with me which is why I’m still rather sceptical about trusting all of my vital data to the computer!<br><br>With all good wishes, Simon<br><br>Simon Moore MIScT, RSci, FLS, ACR<br>Conservator of Natural Sciences and Cutlery Historian,<br><br></span><a href="https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-D1Z4Foz45JolTMuIXEdcMALff-Yh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-yXjKF99lGQ0zzIS_KsuVJibsIlxR7LM-PsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9_0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO4gBifTiwRZIii5t8n2iXDVSEOtpKpQZw8-Xt8nlTfPvTOjbRT6KUNlK3bu5NWc8K2AQgpWTXq1lNUnbjYDq3U5PHMcoJj-2Gs62SIeUYCxHtpnUTKGIhxvaZH96CFWSG2ZwrxcVZjbztwU6gua2bFhlgpcrVsdXCSIHM4TPiR8gY59hch4GQbofA8WTKN9wBbF7s6AB5KQRb4HGw2UfUXm8qprHiQsbSnMOK2r2Sdcj_VLLpWB_1ewWo_aTxJWJTeq5S3u2WUI7HxfklyyzrUaTQESLK7pBTJdQCu2OD9Jw78ACR5V-GZUjsINVKYUWlzk2EZ9EJx-cD7TLsQ26vPtBYaDj8_XaLUABPEX"><span lang=EN-US>https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-D1Z4Foz45JolTMuIXEdcMALff-Yh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-yXjKF99lGQ0zzIS_KsuVJibsIlxR7LM-PsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9_0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO4gBifTiwRZIii5t8n2iXDVSEOtpKpQZw8-Xt8nlTfPvTOjbRT6KUNlK3bu5NWc8K2AQgpWTXq1lNUnbjYDq3U5PHMcoJj-2Gs62SIeUYCxHtpnUTKGIhxvaZH96CFWSG2ZwrxcVZjbztwU6gua2bFhlgpcrVsdXCSIHM4TPiR8gY59hch4GQbofA8WTKN9wBbF7s6AB5KQRb4HGw2UfUXm8qprHiQsbSnMOK2r2Sdcj_VLLpWB_1ewWo_aTxJWJTeq5S3u2WUI7HxfklyyzrUaTQESLK7pBTJdQCu2OD9Jw78ACR5V-GZUjsINVKYUWlzk2EZ9EJx-cD7TLsQ26vPtBYaDj8_XaLUABPEX</span></a><span lang=EN-US><br><br><br><br><br><br><br><br><br>> On 2 Jun 2021, at 18:03, Nicole Seiden <</span><a href="mailto:nseiden@fau.edu"><span lang=EN-US>nseiden@fau.edu</span></a><span lang=EN-US>> wrote:<br>> <br>> Hello everyone, <br>> <br>> We are about to begin a major reorganization project here at Harbor Branch to conserve on space and allow for future growth. One part to this project includes rehousing wet specimens into smaller size-appropriate jars, with our smallest jar being 20mL scintillation vials, then barcoding and organizing the jars by size. I’ve run into a dilemma with this however, and I wanted to ask the community for suggestions. <br>> <br>> Specimens housed in 20mL vials are currently stored in larger 8 oz jars so the handwritten collection label and printed label (2”x 3”) are housed with the specimen. By removing the 8 oz jars though, we can save a substantial amount of space. For example – we can house more than 5,500 scintillation jars in a single column of shelves, as opposed to ~900 8 oz jars per column. The problem with the small scintillation jars is that the collection labels are too large to store inside of them. While these jars will be barcoded with catalog numbers and unique location, I’m still uncomfortable with removing the internal specimen labels. <br>> <br>> One idea is to house these labels in a near-by folder and after this project is completed, printing off new jar-size appropriate labels, possibly with reduced information. The original handwritten labels will likely have to stay in this folder long-term though. <br>> <br>> I’m curious if anyone else has tackled this dilemma, or might have ideas on how they would address it if it were their own collection? <br>> <br>> Forever curious, <br>> Nicki <br>> <br>> <br>> <br>> Nicki L. Seiden, M.Sc.<br>> She/Her/Hers<br>> Research Collection Manager<br>> Harbor Branch Oceanographic Institute<br>> </span><a href="mailto:nseiden@fau.edu"><span lang=EN-US>nseiden@fau.edu</span></a><span lang=EN-US><br>> _______________________________________________<br>> Nhcoll-l mailing list<br>> </span><a href="mailto:Nhcoll-l@mailman.yale.edu"><span lang=EN-US>Nhcoll-l@mailman.yale.edu</span></a><span lang=EN-US><br>> </span><a href="https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=Z1kvGIB1IgIopDVnc9QXLv7iKw1hTCcONqZl1Zm1Zz5pTN3sFFZce9IaTamypVWKoFeugSL4OwBPO9okyj1N4dALGiZcNmj2QALQlSXrJ513dvvtSUYL-D3khqoErQbvQ2dokVfm2APXHztRvldNxQsrRmiC7Bl15Qpt_aODR1Oyx-5bcVN2EAM_FjYaGZ7Bmvl93-pxJFEu7ZDnsrrr5ED9Rh7K_so4Wynu0KXYz0fc_2m_DW8zurUGoT7gOzb-R6KuqtDJk8UhrPL8yVDLn5g4LknO4iLexDyOTc5H_Ay24bnY3H2f7Zgi6OCg70FfUOcybvMCYhxqFE3Uu7Aa5GT7SRPvAQBi6MtWEx6vJxaVAQZOR_ymAhCO9c69QhImLQBtQPUWUX9GxcbD_zfptEFNtVQtlhTvAZIKxDUrpJqEs9x8GKBFOxbT4VmbZ0wpoSWnth5C-m1PjOpfxnN3DBOLFw3ycQEt8szifuf52bCqatz6I9PR5G1LfTYM_CZJLwAwmrOEd_LqGFUmNwy16jEd6tIuQQ9jdRjYJtb4DkDMrxNGPS88ASRXRPhnXs1K6KnjcEvTiLYAs-glmywlVQ"><span lang=EN-US>https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=Z1kvGIB1IgIopDVnc9QXLv7iKw1hTCcONqZl1Zm1Zz5pTN3sFFZce9IaTamypVWKoFeugSL4OwBPO9okyj1N4dALGiZcNmj2QALQlSXrJ513dvvtSUYL-D3khqoErQbvQ2dokVfm2APXHztRvldNxQsrRmiC7Bl15Qpt_aODR1Oyx-5bcVN2EAM_FjYaGZ7Bmvl93-pxJFEu7ZDnsrrr5ED9Rh7K_so4Wynu0KXYz0fc_2m_DW8zurUGoT7gOzb-R6KuqtDJk8UhrPL8yVDLn5g4LknO4iLexDyOTc5H_Ay24bnY3H2f7Zgi6OCg70FfUOcybvMCYhxqFE3Uu7Aa5GT7SRPvAQBi6MtWEx6vJxaVAQZOR_ymAhCO9c69QhImLQBtQPUWUX9GxcbD_zfptEFNtVQtlhTvAZIKxDUrpJqEs9x8GKBFOxbT4VmbZ0wpoSWnth5C-m1PjOpfxnN3DBOLFw3ycQEt8szifuf52bCqatz6I9PR5G1LfTYM_CZJLwAwmrOEd_LqGFUmNwy16jEd6tIuQQ9jdRjYJtb4DkDMrxNGPS88ASRXRPhnXs1K6KnjcEvTiLYAs-glmywlVQ</span></a><span lang=EN-US><br>> <br>> _______________________________________________<br>> NHCOLL-L is brought to you by the Society for the Preservation of<br>> Natural History Collections (SPNHC), an international society whose<br>> mission is to improve the preservation, conservation and management of<br>> natural history collections to ensure their continuing value to<br>> society. 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