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Hi Folks,</div>
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Not to get too philosophical here, but I feel strongly that everyone working in museums must work to save space/use the space they have more efficiently.</div>
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<span style="color:rgb(0,0,0); font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt">Space limitations are an existential threat to museum collections. We've all seen what administrative bodies tend to do when space runs out/costs become too high
(really different sides of the same coin). Crises ensue and sometimes the collections are thrown out or transferred. The costs are huge and the outcomes wholly antithetical to the point of having said collections in the first place. This is to say nothing
to the very real harm done to morale of the collections community.</span><br>
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The last 60 years have seen huge advances in ways of increasing access to large collections of items while simultaneously using a smaller footprint to store them. These advances are seen at work not just at for profit commercial enterprises but in the largest
libraries. </div>
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I applaud those researching the options and applying these solutions to museum collections. </div>
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Best wishes,</div>
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Rob</div>
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P.S. Dirk makes an excellent point about monitoring fluid collections for evaporation, especially the smallest containers. This is of course easily done in a jar-sized arranged collection -- one only need visit the block of shelves that contain all the smallest
containers, rather than wander the entire collection hoping to encounter small containers by chance in a phylogenetic system; an onerous, costly, and inefficient procedure predestined to skip a number of the containers one intended to survey.</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> on behalf of Sergio Montagud <sergio.montagud@gmail.com><br>
<b>Sent:</b> Friday, June 4, 2021 7:47 AM<br>
<b>To:</b> nhcoll-l@mailman.yale.edu <nhcoll-l@mailman.yale.edu><br>
<b>Subject:</b> Re: [Nhcoll-l] Rehousing specimens and retaining labels</font>
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<div><span style="font-size:9.0pt; font-family:"Arial",sans-serif; color:#FA4616"><b>[External Email]</b></span>
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<span lang="EN-US" style="font-size:11.0pt; font-family:"Calibri",sans-serif">What an interesting information, Erik.
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Thanks to share</span></p>
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<span lang="EN-US" style="font-size:11.0pt; font-family:"Calibri",sans-serif">Sergio</span></p>
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<b><span style="color:black">From: </span></b><span style="color:black">Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> on behalf of Erik Åhlander <Erik.Ahlander@nrm.se><br>
<b>Date: </b>Friday, 4 June 2021 at 11:55<br>
<b>To: </b>Simon Moore <couteaufin@btinternet.com>, Nicole Seiden <nseiden@fau.edu><br>
<b>Cc: </b>NHCOLL-new <nhcoll-l@mailman.yale.edu><br>
<b>Subject: </b>Re: [Nhcoll-l] Rehousing specimens and retaining labels</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">Dear Nicki,</span></p>
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<span lang="EN-US" style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">As you already have been informed. Never ever discard the original label! Also the physical connection to the specimen is important. We have done the opposite: moved
specimen to lager jars to be able to take care of the labels. If you have to save space: discard the specimens and keep the labels (OK, I am joking – maybe). I am presently regaining information lost in the 1790s through fragments of original labels. A picture
of a label is not enough. The kind of ink and paper is important. We have plans for the future to test if chemical analysis of the labels can help understanding the origin of certain important specimens.</span></p>
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<span lang="EN-US" style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D"> </span></p>
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<span lang="EN-US" style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">Best wishes,</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif"> </span></p>
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<span lang="EN-US" style="font-size:11.0pt; font-family:Garamond; color:#1F497D">Erik Åhlander</span></p>
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<span lang="EN-US" style="font-size:11.0pt; font-family:Garamond; color:#1F497D">vertebrate zoology and museum history</span></p>
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<span lang="EN-US" style="font-size:11.0pt; font-family:Garamond; color:#1F497D">ZOO</span></p>
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<span lang="EN-US" style="font-size:11.0pt; font-family:Garamond; color:#1F497D">Swedish Museum of Natural History</span></p>
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<span style="font-size:11.0pt; font-family:Garamond; color:#1F497D">PO Box 50007</span></p>
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<span style="font-size:11.0pt; font-family:Garamond; color:#1F497D">SE-10405 Stockholm</span></p>
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<span style="font-size:11.0pt; font-family:Garamond; color:#1F497D">Sweden</span></p>
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<span style="font-size:11.0pt; font-family:Garamond; color:#1F497D">+46 0 8 5195 4118</span></p>
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<span style="font-size:11.0pt; font-family:Garamond; color:#1F497D">erik.ahlander@nrm.se</span></p>
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<b><span lang="EN-US" style="font-size:11.0pt; font-family:"Calibri",sans-serif">Från:</span></b><span lang="EN-US" style="font-size:11.0pt; font-family:"Calibri",sans-serif"> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu>
<b>För </b>Simon Moore<br>
<b>Skickat:</b> den 3 juni 2021 16:1</span><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">9<br>
<b>Till:</b> Nicole Seiden <nseiden@fau.edu><br>
<b>Kopia:</b> NHCOLL-new <nhcoll-l@mailman.yale.edu><br>
<b>Ämne:</b> Re: [Nhcoll-l] Rehousing specimens and retaining labels</span></p>
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<span lang="EN-US">Hi Nicole,</span></p>
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<span lang="EN-US">Yes a trade card binder should be good. Ensure that there is a cross-ref’ing number somewhere even if it’s the original acquisition number.</span></p>
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<span lang="EN-US">As to repairing the flaky ones, I used to back them onto Japanese tissue with a little neutral PVA. A bit terrifying at first but I took time to practice using bits of flaky browned paper, really hones the skills and the labels were easy
after that!</span></p>
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<span lang="EN-US" style="font-size:9.0pt; font-family:Helvetica; color:black">With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,</span><span lang="EN-US"><br>
<br>
</span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=CTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc&e="><span lang="EN-US">www.natural-history-conservation.com</span></a><span lang="EN-US"><br>
<br>
<br>
</span><img border="0" width="240" height="101" id="x__x0032_F84C60D-1F2A-46A8-90BD-2AC1BB30B781" alt="cid:image001.png@01D75936.4168EB20" style="width:2.5in; height:1.052in" data-outlook-trace="F:1|T:1" src="cid:image001.png@01D75948.2D80C490"><img border="0" width="394" height="90" id="x_E7665099-8279-4CF4-9B87-4A0519F6AD48" alt="cid:image002.jpg@01D75936.4168EB20" style="width:4.1041in; height:.9375in" data-outlook-trace="F:1|T:1" src="cid:image002.jpg@01D75948.2D80C490"></p>
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<span lang="EN-US">On 3 Jun 2021, at 14:56, Nicole Seiden <</span><a href="mailto:nseiden@fau.edu"><span lang="EN-US">nseiden@fau.edu</span></a><span lang="EN-US">> wrote:<br>
<br>
Hello everyone, <br>
<br>
Thank you very kindly for your responses and input! <br>
I do intend to digitize the labels before any final movement of them however, we are also planning to convert our database from Access to Specify in the next year or two. Until we switch into Specify, our photos will be stored on a separate hard drive and won't
be attached to the individual records right away. I'm not keen on discarding the labels entirely, as I agree with the notion that digital data remains vulnerable to several sources (e.g., hackers, server failure, human error, etc.), and the curators here are
able to recognize the handwriting of previous curators and collectors, as others have noted.<br>
<br>
Simon - Organizing the labels into stamp albums is a clever idea! We may do something similar - maybe something like a trading card binder. <br>
Eric - I'm partial to jar-size labels too! I'm hoping to make this my next project after organizing the jars by size. <br>
<br>
Lennart - Storing them in alcohol would take up additional space, and if you store multiple labels in a single jar of alcohol, retrieving and returning individual labels becomes a challenge and risks damaging the labels. My vote is to store them in a dry envelope
or filing system like Simon suggested. <br>
Has anyone laminated their old/redundant/archived labels? Some of our labels are in poor condition and laminating them may make handling them less hazardous. <br>
<br>
Cheers, <br>
Nicki<br>
<br>
Nicki L. Seiden, M.Sc.<br>
She/Her/Hers<br>
Research Collection Manager<br>
Harbor Branch Oceanographic Institute<br>
</span><a href="mailto:nseiden@fau.edu"><span lang="EN-US">nseiden@fau.edu</span></a><span lang="EN-US"><br>
From: William Poly <</span><a href="mailto:wpoly@calacademy.org"><span lang="EN-US">wpoly@calacademy.org</span></a><span lang="EN-US">><br>
Sent: Thursday, June 3, 2021 6:44 AM<br>
To: Simon Moore <</span><a href="mailto:couteaufin@btinternet.com"><span lang="EN-US">couteaufin@btinternet.com</span></a><span lang="EN-US">><br>
Cc: Nicole Seiden <</span><a href="mailto:nseiden@fau.edu"><span lang="EN-US">nseiden@fau.edu</span></a><span lang="EN-US">>; NHCOLL-new <</span><a href="mailto:nhcoll-l@mailman.yale.edu"><span lang="EN-US">nhcoll-l@mailman.yale.edu</span></a><span lang="EN-US">><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels<br>
<br>
<span class="x_apple-tab-span"> </span> <span class="x_apple-tab-span">
</span>EXTERNAL EMAIL : Exercise caution when responding, opening links, or opening attachments.<br>
<br>
<br>
And multiple backups of all digital data would be useful. As others noted, the original labels contain useful info and should be saved.<br>
<br>
<br>
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore <</span><a href="mailto:couteaufin@btinternet.com"><span lang="EN-US">couteaufin@btinternet.com</span></a><span lang="EN-US">> wrote:<br>
At the Natural History Museum in London we mounted all old / redundant labels into stamp albums with Mylar strips. This was to preserve handwritings of former curators and conservators, also some historic labels. I was unsure about relying entirely on digital
data system to keep this vital resource but that in the days when data systems could be hacked and injected with erasure viruses. However, it left an impression with me which is why I’m still rather sceptical about trusting all of my vital data to the computer!<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,<br>
<br>
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> On 2 Jun 2021, at 18:03, Nicole Seiden <</span><a href="mailto:nseiden@fau.edu"><span lang="EN-US">nseiden@fau.edu</span></a><span lang="EN-US">> wrote:<br>
> <br>
> Hello everyone, <br>
> <br>
> We are about to begin a major reorganization project here at Harbor Branch to conserve on space and allow for future growth. One part to this project includes rehousing wet specimens into smaller size-appropriate jars, with our smallest jar being 20mL scintillation
vials, then barcoding and organizing the jars by size. I’ve run into a dilemma with this however, and I wanted to ask the community for suggestions. <br>
> <br>
> Specimens housed in 20mL vials are currently stored in larger 8 oz jars so the handwritten collection label and printed label (2”x 3”) are housed with the specimen. By removing the 8 oz jars though, we can save a substantial amount of space. For example –
we can house more than 5,500 scintillation jars in a single column of shelves, as opposed to ~900 8 oz jars per column. The problem with the small scintillation jars is that the collection labels are too large to store inside of them. While these jars will
be barcoded with catalog numbers and unique location, I’m still uncomfortable with removing the internal specimen labels. <br>
> <br>
> One idea is to house these labels in a near-by folder and after this project is completed, printing off new jar-size appropriate labels, possibly with reduced information. The original handwritten labels will likely have to stay in this folder long-term though. <br>
> <br>
> I’m curious if anyone else has tackled this dilemma, or might have ideas on how they would address it if it were their own collection? <br>
> <br>
> Forever curious, <br>
> Nicki <br>
> <br>
> <br>
> <br>
> Nicki L. Seiden, M.Sc.<br>
> She/Her/Hers<br>
> Research Collection Manager<br>
> Harbor Branch Oceanographic Institute<br>
> </span><a href="mailto:nseiden@fau.edu"><span lang="EN-US">nseiden@fau.edu</span></a><span lang="EN-US"><br>
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