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<div class="moz-cite-prefix">Hi Rob,</div>
<div class="moz-cite-prefix"><br>
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<div class="moz-cite-prefix">good that you highlighted the need to
adjust the setup & (systematic) arrangement of the collections
as well; Nicki mentioned this but it is really worth highlighting
this (and there was an early post on this by Paul Callomon, where
they arranged the small jars in boxes to support monitoring and
collection management).</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">All these measures come at a cost, and
often an increase in monitoring need not considered, even though
increased staff time requirements are one of the most expensive
factor, which is all too often ignored by administrations. <br>
</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">We once had the same issue, (using
recycled jars etc.), and choose the opposite path: investing in
high quality jars to reduce staff time needed for the monitoring,
because it was (and is) unlikely that we will receive more staff.
But this is no remedy against crowded collections, of course.<br>
</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">You can choose different directions,
but usually you need to pay a price, and from a conservatory point
of view you should be able to pay it. Just noticed that Paul
linked his article while I was typing this.</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">With best wishes</div>
<div class="moz-cite-prefix">Dirk<br>
</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">Am 04.06.2021 um 14:09 schrieb Rob
Robins:<br>
</div>
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Hi Folks,</div>
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Not to get too philosophical here, but I feel strongly that
everyone working in museums must work to save space/use the
space they have more efficiently.</div>
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<br>
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<span style="color:rgb(0,0,0);
font-family:Calibri,Arial,Helvetica,sans-serif;
font-size:12pt">Space limitations are an existential threat to
museum collections. We've all seen what administrative bodies
tend to do when space runs out/costs become too high (really
different sides of the same coin). Crises ensue and sometimes
the collections are thrown out or transferred. The costs are
huge and the outcomes wholly antithetical to the point of
having said collections in the first place. This is to say
nothing to the very real harm done to morale of the
collections community.</span><br>
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<br>
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The last 60 years have seen huge advances in ways of increasing
access to large collections of items while simultaneously using
a smaller footprint to store them. These advances are seen at
work not just at for profit commercial enterprises but in the
largest libraries. </div>
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<br>
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I applaud those researching the options and applying these
solutions to museum collections. </div>
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<br>
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Best wishes,</div>
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<br>
Rob</div>
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<br>
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<div style="font-family:Calibri,Arial,Helvetica,sans-serif;
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P.S. Dirk makes an excellent point about monitoring fluid
collections for evaporation, especially the smallest containers.
This is of course easily done in a jar-sized arranged collection
-- one only need visit the block of shelves that contain all the
smallest containers, rather than wander the entire collection
hoping to encounter small containers by chance in a phylogenetic
system; an onerous, costly, and inefficient procedure
predestined to skip a number of the containers one intended to
survey.</div>
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<br>
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<div id="divRplyFwdMsg" dir="ltr"><font style="font-size:11pt"
face="Calibri, sans-serif" color="#000000"><b>From:</b>
Nhcoll-l <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a> on behalf
of Sergio Montagud <a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a><br>
<b>Sent:</b> Friday, June 4, 2021 7:47 AM<br>
<b>To:</b> <a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
<b>Subject:</b> Re: [Nhcoll-l] Rehousing specimens and
retaining labels</font>
<div> </div>
</div>
<div lang="ES">
<div><span style="font-size:9.0pt;
font-family:"Arial",sans-serif; color:#FA4616"><b>[External
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<span style="font-size:11.0pt;
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lang="EN-US">What an interesting information, Erik.
<br>
Thanks to share</span></p>
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<span style="font-size:11.0pt;
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lang="EN-US">Sergio</span></p>
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<b><span style="color:black">From: </span></b><span
style="color:black">Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a> on behalf
of Erik Åhlander <a class="moz-txt-link-rfc2396E" href="mailto:Erik.Ahlander@nrm.se"><Erik.Ahlander@nrm.se></a><br>
<b>Date: </b>Friday, 4 June 2021 at 11:55<br>
<b>To: </b>Simon Moore
<a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><couteaufin@btinternet.com></a>, Nicole Seiden
<a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><br>
<b>Cc: </b>NHCOLL-new
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
<b>Subject: </b>Re: [Nhcoll-l] Rehousing specimens
and retaining labels</span></p>
</div>
<div>
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<span style="font-size:11.0pt"> </span></p>
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<span style="font-size:11.0pt;
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color:#1F497D">Dear Nicki,</span></p>
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<span style="font-size:11.0pt;
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color:#1F497D"> </span></p>
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<span style="font-size:11.0pt;
font-family:"Calibri",sans-serif;
color:#1F497D" lang="EN-US">As you already have been
informed. Never ever discard the original label! Also
the physical connection to the specimen is important.
We have done the opposite: moved specimen to lager
jars to be able to take care of the labels. If you
have to save space: discard the specimens and keep the
labels (OK, I am joking – maybe). I am presently
regaining information lost in the 1790s through
fragments of original labels. A picture of a label is
not enough. The kind of ink and paper is important. We
have plans for the future to test if chemical analysis
of the labels can help understanding the origin of
certain important specimens.</span></p>
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<span style="font-size:11.0pt;
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<span style="font-size:11.0pt;
font-family:"Calibri",sans-serif;
color:#1F497D" lang="EN-US">Best wishes,</span></p>
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<span style="font-size:11.0pt;
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<span style="font-size:11.0pt; font-family:Garamond;
color:#1F497D" lang="EN-US">Erik Åhlander</span></p>
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<span style="font-size:11.0pt; font-family:Garamond;
color:#1F497D" lang="EN-US">vertebrate zoology and
museum history</span></p>
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<span style="font-size:11.0pt; font-family:Garamond;
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<span style="font-size:11.0pt; font-family:Garamond;
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History</span></p>
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<span style="font-size:11.0pt; font-family:Garamond;
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<span style="font-size:11.0pt; font-family:Garamond;
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<span style="font-size:11.0pt; font-family:Garamond;
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<b><span style="font-size:11.0pt;
font-family:"Calibri",sans-serif"
lang="EN-US">Från:</span></b><span
style="font-size:11.0pt;
font-family:"Calibri",sans-serif"
lang="EN-US"> Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a>
<b>För </b>Simon Moore<br>
<b>Skickat:</b> den 3 juni 2021 16:1</span><span
style="font-size:11.0pt;
font-family:"Calibri",sans-serif">9<br>
<b>Till:</b> Nicole Seiden <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><br>
<b>Kopia:</b> NHCOLL-new
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
<b>Ämne:</b> Re: [Nhcoll-l] Rehousing specimens
and retaining labels</span></p>
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<span lang="EN-US">Hi Nicole,</span></p>
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<span lang="EN-US">Yes a trade card binder should be
good. Ensure that there is a cross-ref’ing number
somewhere even if it’s the original acquisition
number.</span></p>
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<span lang="EN-US">As to repairing the flaky ones, I
used to back them onto Japanese tissue with a little
neutral PVA. A bit terrifying at first but I took
time to practice using bits of flaky browned paper,
really hones the skills and the labels were easy
after that!</span></p>
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<span style="font-size:9.0pt; font-family:Helvetica;
color:black" lang="EN-US">With all good wishes,
Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery
Historian,</span><span lang="EN-US"><br>
<br>
</span><a
href="https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=CTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc&e="
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<br>
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<span lang="EN-US">On 3 Jun 2021, at 14:56, Nicole
Seiden <</span><a href="mailto:nseiden@fau.edu"
moz-do-not-send="true"><span lang="EN-US">nseiden@fau.edu</span></a><span
lang="EN-US">> wrote:<br>
<br>
Hello everyone, <br>
<br>
Thank you very kindly for your responses and
input! <br>
I do intend to digitize the labels before any
final movement of them however, we are also
planning to convert our database from Access to
Specify in the next year or two. Until we switch
into Specify, our photos will be stored on a
separate hard drive and won't be attached to the
individual records right away. I'm not keen on
discarding the labels entirely, as I agree with
the notion that digital data remains vulnerable to
several sources (e.g., hackers, server failure,
human error, etc.), and the curators here are able
to recognize the handwriting of previous curators
and collectors, as others have noted.<br>
<br>
Simon - Organizing the labels into stamp albums is
a clever idea! We may do something similar - maybe
something like a trading card binder. <br>
Eric - I'm partial to jar-size labels too! I'm
hoping to make this my next project after
organizing the jars by size. <br>
<br>
Lennart - Storing them in alcohol would take up
additional space, and if you store multiple labels
in a single jar of alcohol, retrieving and
returning individual labels becomes a challenge
and risks damaging the labels. My vote is to store
them in a dry envelope or filing system like Simon
suggested. <br>
Has anyone laminated their old/redundant/archived
labels? Some of our labels are in poor condition
and laminating them may make handling them
less hazardous. <br>
<br>
Cheers, <br>
Nicki<br>
<br>
Nicki L. Seiden, M.Sc.<br>
She/Her/Hers<br>
Research Collection Manager<br>
Harbor Branch Oceanographic Institute<br>
</span><a href="mailto:nseiden@fau.edu"
moz-do-not-send="true"><span lang="EN-US">nseiden@fau.edu</span></a><span
lang="EN-US"><br>
From: William Poly <</span><a
href="mailto:wpoly@calacademy.org"
moz-do-not-send="true"><span lang="EN-US">wpoly@calacademy.org</span></a><span
lang="EN-US">><br>
Sent: Thursday, June 3, 2021 6:44 AM<br>
To: Simon Moore <</span><a
href="mailto:couteaufin@btinternet.com"
moz-do-not-send="true"><span lang="EN-US">couteaufin@btinternet.com</span></a><span
lang="EN-US">><br>
Cc: Nicole Seiden <</span><a
href="mailto:nseiden@fau.edu"
moz-do-not-send="true"><span lang="EN-US">nseiden@fau.edu</span></a><span
lang="EN-US">>; NHCOLL-new <</span><a
href="mailto:nhcoll-l@mailman.yale.edu"
moz-do-not-send="true"><span lang="EN-US">nhcoll-l@mailman.yale.edu</span></a><span
lang="EN-US">><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
<br>
<span class="x_apple-tab-span"> </span> <span
class="x_apple-tab-span">
</span>EXTERNAL EMAIL : Exercise caution when
responding, opening links, or opening attachments.<br>
<br>
<br>
And multiple backups of all digital data would be
useful. As others noted, the original labels
contain useful info and should be saved.<br>
<br>
<br>
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore <</span><a
href="mailto:couteaufin@btinternet.com"
moz-do-not-send="true"><span lang="EN-US">couteaufin@btinternet.com</span></a><span
lang="EN-US">> wrote:<br>
At the Natural History Museum in London we mounted
all old / redundant labels into stamp albums with
Mylar strips. This was to preserve handwritings of
former curators and conservators, also some
historic labels. I was unsure about relying
entirely on digital data system to keep this vital
resource but that in the days when data systems
could be hacked and injected with erasure viruses.
However, it left an impression with me which is
why I’m still rather sceptical about trusting all
of my vital data to the computer!<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery
Historian,<br>
<br>
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<br>
> On 2 Jun 2021, at 18:03, Nicole Seiden <</span><a
href="mailto:nseiden@fau.edu"
moz-do-not-send="true"><span lang="EN-US">nseiden@fau.edu</span></a><span
lang="EN-US">> wrote:<br>
> <br>
> Hello everyone, <br>
> <br>
> We are about to begin a major reorganization
project here at Harbor Branch to conserve on space
and allow for future growth. One part to this
project includes rehousing wet specimens
into smaller size-appropriate jars, with our
smallest jar being 20mL scintillation vials, then
barcoding and organizing the jars by size. I’ve
run into a dilemma with this however, and I wanted
to ask the community for suggestions. <br>
> <br>
> Specimens housed in 20mL vials are currently
stored in larger 8 oz jars so the handwritten
collection label and printed label (2”x 3”) are
housed with the specimen. By removing the 8 oz
jars though, we can save a substantial amount of
space. For example – we can house more than 5,500
scintillation jars in a single column of shelves,
as opposed to ~900 8 oz jars per column.
The problem with the small scintillation jars is
that the collection labels are too large to store
inside of them. While these jars will be barcoded
with catalog numbers and unique location, I’m
still uncomfortable with removing the internal
specimen labels. <br>
> <br>
> One idea is to house these labels in a
near-by folder and after this project is
completed, printing off new jar-size appropriate
labels, possibly with reduced information. The
original handwritten labels will likely have to
stay in this folder long-term though. <br>
> <br>
> I’m curious if anyone else has tackled this
dilemma, or might have ideas on how they would
address it if it were their own collection? <br>
> <br>
> Forever curious, <br>
> Nicki <br>
> <br>
> <br>
> <br>
> Nicki L. Seiden, M.Sc.<br>
> She/Her/Hers<br>
> Research Collection Manager<br>
> Harbor Branch Oceanographic Institute<br>
> </span><a href="mailto:nseiden@fau.edu"
moz-do-not-send="true"><span lang="EN-US">nseiden@fau.edu</span></a><span
lang="EN-US"><br>
>
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moz-do-not-send="true"><span lang="EN-US">https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=kNH8-G8S3a73ZPLQM0N2_nI0pijwQjhuZu3YVGvESM0USnLpSU5mV9jArjtEk5fEH7BmtWIH1bf-TQ3fWztsf5waf-kNaLuCcgJMwlqd0lvuap8-v1BVQI0URklbLaFrD85a1Yt48FDr9k-XMpYVGwlTgbG3kmUjXzTg-q87EwNLS0qOtuqBsn5dYHH6ADviUJ2yKnNoUQqYLAS7yDTJSaZwxm89q_uUCoHiyEqn4M5LEA8NfRCA3KwfeaSsjL_8F3vVXh9ykHoh8VBTAG8p3gf_PnGSag4QHMY529oiasakg2xcoFA1prrSN7QLagsY35SZSorPa7DUj7nIYE0tl8FTuPtGSRC0ddGnrJk7f5W2SXVkg5bD9PUuM1M-6YGx7Spe3EManubkk31nKwY-izUDhq6XNfC8zrocdFO-XESjn-yCsHeU-xl6q8tObeX8S-819OssHQhAol5hP587VT0jpkmLwIkmvhcMLmQh6RkCq1AUAlfLzZYUaBDS7GcUXjiLTIDJjhLptN5P3jHsa8MbEfHT_BT6c3X-Fq9SU5M</span></a><span
lang="EN-US"> membership information.<br>
</span>Advertising on NH-COLL-L is inappropriate.</p>
</blockquote>
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margin-bottom: 0px;margin:0cm 0cm 0.0001pt;
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font-family:"Calibri",sans-serif">_______________________________________________
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_______________________________________________
NHCOLL-L is brought to you by the Society for the
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<pre class="moz-quote-pre" wrap="">_______________________________________________
Nhcoll-l mailing list
<a class="moz-txt-link-abbreviated" href="mailto:Nhcoll-l@mailman.yale.edu">Nhcoll-l@mailman.yale.edu</a>
<a class="moz-txt-link-freetext" href="https://mailman.yale.edu/mailman/listinfo/nhcoll-l">https://mailman.yale.edu/mailman/listinfo/nhcoll-l</a>
_______________________________________________
NHCOLL-L is brought to you by the Society for the Preservation of
Natural History Collections (SPNHC), an international society whose
mission is to improve the preservation, conservation and management of
natural history collections to ensure their continuing value to
society. See <a class="moz-txt-link-freetext" href="http://www.spnhc.org">http://www.spnhc.org</a> for membership information.
Advertising on NH-COLL-L is inappropriate.
</pre>
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<div class="moz-signature">-- <br>
<p><img src="cid:part22.DBF34EAA.CE49A6AD@snsb.de" alt=""
width="152" height="59"></p>
<p><br>
Dirk Neumann<br>
<br>
Tel: 089 / 8107-111<br>
Fax: 089 / 8107-300<br>
neumann(a)snsb.de<br>
<br>
Postanschrift:<br>
<br>
Staatliche Naturwissenschaftliche Sammlungen Bayerns<br>
Zoologische Staatssammlung München<br>
Dirk Neumann, Sektion Ichthyologie / DNA-Storage<br>
Münchhausenstr. 21<br>
81247 München<br>
<br>
Besuchen Sie unsere Sammlung:<br>
<a class="moz-txt-link-freetext" href="http://www.zsm.mwn.de/sektion/ichthyologie-home/">http://www.zsm.mwn.de/sektion/ichthyologie-home/</a><br>
<br>
---------<br>
<br>
Dirk Neumann<br>
<br>
Tel: +49-89-8107-111<br>
Fax: +49-89-8107-300<br>
neumann(a)snsb.de<br>
<br>
postal address:<br>
<br>
Bavarian Natural History Collections<br>
The Bavarian State Collection of Zoology<br>
Dirk Neumann, Section Ichthyology / DNA-Storage<br>
Muenchhausenstr. 21<br>
81247 Munich (Germany)<br>
<br>
Visit our section at:<br>
<a class="moz-txt-link-freetext" href="http://www.zsm.mwn.de/sektion/ichthyologie-home/">http://www.zsm.mwn.de/sektion/ichthyologie-home/</a><br>
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