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<div class="moz-cite-prefix">Dear all,</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">Erik touches an important point here -
not only handwriting an ink, but composition of the paper are very
valuable assets when you need to trace the origin of historic
specimens. You can't do this from an image.</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">With best wishes</div>
<div class="moz-cite-prefix">Dirk<br>
</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">Am 04.06.2021 um 11:54 schrieb Erik
Åhlander:<br>
</div>
<blockquote type="cite"
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<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Dear
Nicki,<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"
lang="EN-US">As you already have been informed. Never ever
discard the original label! Also the physical connection to
the specimen is important. We have done the opposite: moved
specimen to lager jars to be able to take care of the
labels. If you have to save space: discard the specimens and
keep the labels (OK, I am joking – maybe). I am presently
regaining information lost in the 1790s through fragments of
original labels. A picture of a label is not enough. The
kind of ink and paper is important. We have plans for the
future to test if chemical analysis of the labels can help
understanding the origin of certain important specimens.<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"
lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"
lang="EN-US">Best wishes,<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"
lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D"
lang="EN-US">Erik Åhlander<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D"
lang="EN-US">vertebrate zoology and museum history<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D"
lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D"
lang="EN-US">ZOO<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D"
lang="EN-US">Swedish Museum of Natural History<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D">PO
Box 50007<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D">SE-10405
Stockholm<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D">Sweden<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D">+46
0 8 5195 4118<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D">+46
0 70 225 2716<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Garamond",serif;color:#1F497D"><a class="moz-txt-link-abbreviated" href="mailto:erik.ahlander@nrm.se">erik.ahlander@nrm.se</a><o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"
lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"
lang="EN-US"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1
1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif"
lang="EN-US">Från:</span></b><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif"
lang="EN-US"> Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a>
<b>För </b>Simon Moore<br>
<b>Skickat:</b> den 3 juni 2021 16:1</span><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif">9<br>
<b>Till:</b> Nicole Seiden <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><br>
<b>Kopia:</b> NHCOLL-new
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
<b>Ämne:</b> Re: [Nhcoll-l] Rehousing specimens and
retaining labels<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US">Hi Nicole,<o:p></o:p></span></p>
<div>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="EN-US">Yes a trade card
binder should be good. Ensure that there is a
cross-ref’ing number somewhere even if it’s the original
acquisition number.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="EN-US">As to repairing the
flaky ones, I used to back them onto Japanese tissue with
a little neutral PVA. A bit terrifying at first but I took
time to practice using bits of flaky browned paper, really
hones the skills and the labels were easy after that!<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span
style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"
lang="EN-US">With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,</span><span
lang="EN-US"><br>
<br>
</span><a
href="https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=Ko5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-bj_315acSOjW7-I6S9JVWGkxyv67OBKahXXYxIUA-Zl_Ycqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T_FKl3OPEySX2CGiTpfF5t4-zhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50_ZTrmxyTS-AVkhtLvmvLxuXQr_DVUgV"
moz-do-not-send="true"><span lang="EN-US">www.natural-history-conservation.com</span></a><span
lang="EN-US"><br>
<br>
<br>
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class="" width="394" height="90" border="0"><span
lang="EN-US"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-US"><br>
<br>
<o:p></o:p></span></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p class="MsoNormal"><span lang="EN-US">On 3 Jun 2021, at
14:56, Nicole Seiden <</span><a
href="mailto:nseiden@fau.edu" moz-do-not-send="true"><span
lang="EN-US">nseiden@fau.edu</span></a><span
lang="EN-US">> wrote:<br>
<br>
Hello everyone, <br>
<br>
Thank you very kindly for your responses and input! <br>
I do intend to digitize the labels before any final
movement of them however, we are also planning to
convert our database from Access to Specify in the
next year or two. Until we switch into Specify, our
photos will be stored on a separate hard drive and won't
be attached to the individual records right away. I'm
not keen on discarding the labels entirely, as I agree
with the notion that digital data remains vulnerable to
several sources (e.g., hackers, server failure,
human error, etc.), and the curators here are able to
recognize the handwriting of previous curators and
collectors, as others have noted.<br>
<br>
Simon - Organizing the labels into stamp albums is a
clever idea! We may do something similar - maybe
something like a trading card binder. <br>
Eric - I'm partial to jar-size labels too! I'm hoping to
make this my next project after organizing the jars by
size. <br>
<br>
Lennart - Storing them in alcohol would take up
additional space, and if you store multiple labels in a
single jar of alcohol, retrieving and returning
individual labels becomes a challenge and risks damaging
the labels. My vote is to store them in a dry envelope
or filing system like Simon suggested. <br>
Has anyone laminated their old/redundant/archived
labels? Some of our labels are in poor condition and
laminating them may make handling them less hazardous. <br>
<br>
Cheers, <br>
Nicki<br>
<br>
Nicki L. Seiden, M.Sc.<br>
She/Her/Hers<br>
Research Collection Manager<br>
Harbor Branch Oceanographic Institute<br>
</span><a href="mailto:nseiden@fau.edu"
moz-do-not-send="true"><span lang="EN-US">nseiden@fau.edu</span></a><span
lang="EN-US"><br>
From: William Poly <</span><a
href="mailto:wpoly@calacademy.org"
moz-do-not-send="true"><span lang="EN-US">wpoly@calacademy.org</span></a><span
lang="EN-US">><br>
Sent: Thursday, June 3, 2021 6:44 AM<br>
To: Simon Moore <</span><a
href="mailto:couteaufin@btinternet.com"
moz-do-not-send="true"><span lang="EN-US">couteaufin@btinternet.com</span></a><span
lang="EN-US">><br>
Cc: Nicole Seiden <</span><a
href="mailto:nseiden@fau.edu" moz-do-not-send="true"><span
lang="EN-US">nseiden@fau.edu</span></a><span
lang="EN-US">>; NHCOLL-new <</span><a
href="mailto:nhcoll-l@mailman.yale.edu"
moz-do-not-send="true"><span lang="EN-US">nhcoll-l@mailman.yale.edu</span></a><span
lang="EN-US">><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
<br>
<span class="apple-tab-span"> </span> <span
class="apple-tab-span">
</span>EXTERNAL EMAIL : Exercise caution when
responding, opening links, or opening attachments.<br>
<br>
<br>
And multiple backups of all digital data would be
useful. As others noted, the original labels contain
useful info and should be saved.<br>
<br>
<br>
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore <</span><a
href="mailto:couteaufin@btinternet.com"
moz-do-not-send="true"><span lang="EN-US">couteaufin@btinternet.com</span></a><span
lang="EN-US">> wrote:<br>
At the Natural History Museum in London we mounted all
old / redundant labels into stamp albums with Mylar
strips. This was to preserve handwritings of former
curators and conservators, also some historic labels. I
was unsure about relying entirely on digital data system
to keep this vital resource but that in the days when
data systems could be hacked and injected with erasure
viruses. However, it left an impression with me which is
why I’m still rather sceptical about trusting all of my
vital data to the computer!<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,<br>
<br>
</span><a
href="https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-D1Z4Foz45JolTMuIXEdcMALff-Yh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-yXjKF99lGQ0zzIS_KsuVJibsIlxR7LM-PsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9_0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO4gBifTiwRZIii5t8n2iXDVSEOtpKpQZw8-Xt8nlTfPvTOjbRT6KUNlK3bu5NWc8K2AQgpWTXq1lNUnbjYDq3U5PHMcoJj-2Gs62SIeUYCxHtpnUTKGIhxvaZH96CFWSG2ZwrxcVZjbztwU6gua2bFhlgpcrVsdXCSIHM4TPiR8gY59hch4GQbofA8WTKN9wBbF7s6AB5KQRb4HGw2UfUXm8qprHiQsbSnMOK2r2Sdcj_VLLpWB_1ewWo_aTxJWJTeq5S3u2WUI7HxfklyyzrUaTQESLK7pBTJdQCu2OD9Jw78ACR5V-GZUjsINVKYUWlzk2EZ9EJx-cD7TLsQ26vPtBYaDj8_XaLUABPEX"
moz-do-not-send="true"><span lang="EN-US">https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-D1Z4Foz45JolTMuIXEdcMALff-Yh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-yXjKF99lGQ0zzIS_KsuVJibsIlxR7LM-PsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9_0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO4gBifTiwRZIii5t8n2iXDVSEOtpKpQZw8-Xt8nlTfPvTOjbRT6KUNlK3bu5NWc8K2AQgpWTXq1lNUnbjYDq3U5PHMcoJj-2Gs62SIeUYCxHtpnUTKGIhxvaZH96CFWSG2ZwrxcVZjbztwU6gua2bFhlgpcrVsdXCSIHM4TPiR8gY59hch4GQbofA8WTKN9wBbF7s6AB5KQRb4HGw2UfUXm8qprHiQsbSnMOK2r2Sdcj_VLLpWB_1ewWo_aTxJWJTeq5S3u2WUI7HxfklyyzrUaTQESLK7pBTJdQCu2OD9Jw78ACR5V-GZUjsINVKYUWlzk2EZ9EJx-cD7TLsQ26vPtBYaDj8_XaLUABPEX</span></a><span
lang="EN-US"><br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
> On 2 Jun 2021, at 18:03, Nicole Seiden <</span><a
href="mailto:nseiden@fau.edu" moz-do-not-send="true"><span
lang="EN-US">nseiden@fau.edu</span></a><span
lang="EN-US">> wrote:<br>
> <br>
> Hello everyone, <br>
> <br>
> We are about to begin a major reorganization
project here at Harbor Branch to conserve on space and
allow for future growth. One part to this project
includes rehousing wet specimens into smaller
size-appropriate jars, with our smallest jar being 20mL
scintillation vials, then barcoding and organizing the
jars by size. I’ve run into a dilemma with this however,
and I wanted to ask the community for suggestions. <br>
> <br>
> Specimens housed in 20mL vials are currently stored
in larger 8 oz jars so the handwritten collection label
and printed label (2”x 3”) are housed with the specimen.
By removing the 8 oz jars though, we can save a
substantial amount of space. For example – we can house
more than 5,500 scintillation jars in a single column of
shelves, as opposed to ~900 8 oz jars per column.
The problem with the small scintillation jars is that
the collection labels are too large to store inside of
them. While these jars will be barcoded with catalog
numbers and unique location, I’m still uncomfortable
with removing the internal specimen labels. <br>
> <br>
> One idea is to house these labels in a near-by
folder and after this project is completed, printing off
new jar-size appropriate labels, possibly with reduced
information. The original handwritten labels will likely
have to stay in this folder long-term though. <br>
> <br>
> I’m curious if anyone else has tackled this
dilemma, or might have ideas on how they would address
it if it were their own collection? <br>
> <br>
> Forever curious, <br>
> Nicki <br>
> <br>
> <br>
> <br>
> Nicki L. Seiden, M.Sc.<br>
> She/Her/Hers<br>
> Research Collection Manager<br>
> Harbor Branch Oceanographic Institute<br>
> </span><a href="mailto:nseiden@fau.edu"
moz-do-not-send="true"><span lang="EN-US">nseiden@fau.edu</span></a><span
lang="EN-US"><br>
> _______________________________________________<br>
> Nhcoll-l mailing list<br>
> </span><a href="mailto:Nhcoll-l@mailman.yale.edu"
moz-do-not-send="true"><span lang="EN-US">Nhcoll-l@mailman.yale.edu</span></a><span
lang="EN-US"><br>
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<pre class="moz-quote-pre" wrap="">_______________________________________________
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</pre>
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<p><img src="cid:part20.880B4959.07D8B239@snsb.de" alt=""
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<p><br>
Dirk Neumann<br>
<br>
Tel: 089 / 8107-111<br>
Fax: 089 / 8107-300<br>
neumann(a)snsb.de<br>
<br>
Postanschrift:<br>
<br>
Staatliche Naturwissenschaftliche Sammlungen Bayerns<br>
Zoologische Staatssammlung München<br>
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Besuchen Sie unsere Sammlung:<br>
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<br>
---------<br>
<br>
Dirk Neumann<br>
<br>
Tel: +49-89-8107-111<br>
Fax: +49-89-8107-300<br>
neumann(a)snsb.de<br>
<br>
postal address:<br>
<br>
Bavarian Natural History Collections<br>
The Bavarian State Collection of Zoology<br>
Dirk Neumann, Section Ichthyology / DNA-Storage<br>
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81247 Munich (Germany)<br>
<br>
Visit our section at:<br>
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