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<div class="moz-cite-prefix">Dear Nicki,</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">I am not entirely sure about the
composition of the Phenolic resin caps Kimberly sells, but I guess
these the Phenolic Resin is a formaldehyde-based polymer.
Especially when formaldehyde material is stored in such jars,
residual formaldehyde that is released from the specimens can
cause deterioration of the lids. If ecks and threads are
standardised, you may be able to exchange the caps if they fail,
but here comes the point into play I mentioned earlier: required
staff time to do the job. This adds to the increased monitoring.</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">With best wishes</div>
<div class="moz-cite-prefix">Dirk<br>
</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">Am 07.06.2021 um 16:03 schrieb Nicole
Seiden:<br>
</div>
<blockquote type="cite"
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font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
Dear Erik, Rob, Paul, Sergio, and Dirk, </div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
Thank you for your insight on this topic!</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
Paul - Thank you for the paper recommendation. We are
incorporating a similar system in our re-organization project.
Rather than using metal trays though, we are using
<a
href="https://www.uline.com/Product/Detail/S-19495LD/Plastic-Bins/Long-Divider-15-x-3?pricode=WB1049&gadtype=pla&id=S-19495LD&gclid=EAIaIQobChMI17rQ_9GF8QIVCGyGCh3-KAwbEAQYBCABEgKYFvD_BwE&gclsrc=aw.ds"
title="https://www.uline.com/Product/Detail/S-19495LD/Plastic-Bins/Long-Divider-15-x-3?pricode=WB1049&gadtype=pla&id=S-19495LD&gclid=EAIaIQobChMI17rQ_9GF8QIVCGyGCh3-KAwbEAQYBCABEgKYFvD_BwE&gclsrc=aw.ds"
moz-do-not-send="true">
plastic divider boxes</a> that can be stacked 3-high on the
shelf. Along with storage, organization and management benefits,
they also provide increased protection to the smaller jars and
prevent them from toppling over when locating individual
vouchers. </div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
Dirk - I was not aware that smaller jars are more susceptible to
evaporation, this could be a problem. Our collections are
divided into 2 main 'sections', one for medical/bio-tech and one
for ecology/biodiversity. The medical/bio-tech side have been
using these 20mL's for several years and haven't reported any
issues yet. I should also mention that I am new to this field
and museum as I've just graduated with my masters and was hired
in April. We are using
<a
href="https://www.fishersci.com/shop/products/kimble-phenolic-caps-taperseal-liners-cone-shaped-12/13757171?searchHijack=true&searchTerm=13-757-171&searchType=RAPID&matchedCatNo=13-757-171"
title="https://www.fishersci.com/shop/products/kimble-phenolic-caps-taperseal-liners-cone-shaped-12/13757171?searchHijack=true&searchTerm=13-757-171&searchType=RAPID&matchedCatNo=13-757-171"
moz-do-not-send="true">
phenolic caps with cone shaped inserts</a>, which I am told
reduces the risk for evaporation. Have you used this cap style
before and if so, does it still pose the same risk? </div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
Knowing this, I will update our monitoring protocol to inspect
these smaller vials. As Rob has mentioned, the updated
organization system will allow for easier monitoring as all the
20mL's will be in housed on the same shelves, now in tidy
boxes. </div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
Special thank you to Rob for talking with me at length about
this project, the pros/cons of organization systems, and
providing further insight here. </div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
Kind regards, </div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif;
font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255,
255, 255);">
Nicki</div>
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background-color: rgb(255, 255, 255);">
<span style="color: rgb(23, 78, 134);"><b>Nicki L.
Seiden, M.Sc.</b></span></p>
<p style="margin: 0in; font-size: 11pt; font-family:
Calibri, sans-serif; text-align: start;
background-color: rgb(255, 255, 255);">
<span style="color: rgb(0, 36, 81);"></span><span
style="color: rgb(23, 78, 134);">She/Her/Hers</span></p>
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<span style="color: rgb(23, 78, 134);"></span><span
style="color: rgb(23, 78, 134);"><i>Research
Collection Manager</i></span></p>
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Calibri, sans-serif; text-align: start;
background-color: rgb(255, 255, 255);">
<span style="color: rgb(23, 78, 134);">Harbor Branch
Oceanographic Institute</span></p>
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Calibri, sans-serif; text-align: start;
background-color: rgb(255, 255, 255);">
<a href="mailto:hmcqueen@fau.edu" target="_blank"
rel="noopener noreferrer" style="margin: 0px; color:
rgb(5, 99, 193); text-decoration: underline;"
moz-do-not-send="true">nseiden@fau.edu</a></p>
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<div id="divRplyFwdMsg" dir="ltr"><font style="font-size:11pt"
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<b>Sent:</b> Friday, June 4, 2021 12:27 PM<br>
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<b>Subject:</b> Nhcoll-l Digest, Vol 109, Issue 2</font>
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Today's Topics:<br>
<br>
1. Re: Rehousing specimens and retaining labels (Sergio
Montagud)<br>
2. Re: Rehousing specimens and retaining labels (Dirk
Neumann)<br>
3. Re: Rehousing specimens and retaining labels (Rob
Robins)<br>
4. Re: Rehousing specimens and retaining labels
(Callomon,Paul)<br>
5. Re: Rehousing specimens and retaining labels (Dirk
Neumann)<br>
6. Re: [EXT]Re: [crust-l:11293] Waterproof paper for
samples in<br>
ethanol (Jean-Marc Gagnon)<br>
7. Old Croone Day 2021 (John E Simmons)<br>
8. Re: Rehousing specimens and retaining labels<br>
(Rincon Rodriguez,Laura)<br>
9. Re: Rehousing specimens and retaining labels (Dean
A. Hendrickson)<br>
<br>
<br>
----------------------------------------------------------------------<br>
<br>
Message: 1<br>
Date: Fri, 04 Jun 2021 13:47:36 +0200<br>
From: Sergio Montagud <a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a><br>
To: <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
Message-ID:
<a class="moz-txt-link-rfc2396E" href="mailto:EF79A9C4-EB18-4465-9BEF-26E693E3701B@gmail.com"><EF79A9C4-EB18-4465-9BEF-26E693E3701B@gmail.com></a><br>
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<br>
What an interesting information, Erik. <br>
Thanks to share<br>
<br>
Sergio<br>
<br>
<br>
<br>
From: Nhcoll-l <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a>
on behalf of Erik ?hlander <a class="moz-txt-link-rfc2396E" href="mailto:Erik.Ahlander@nrm.se"><Erik.Ahlander@nrm.se></a><br>
Date: Friday, 4 June 2021 at 11:55<br>
To: Simon Moore <a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><couteaufin@btinternet.com></a>, Nicole
Seiden <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><br>
Cc: NHCOLL-new <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
<br>
<br>
Dear Nicki,<br>
<br>
<br>
<br>
As you already have been informed. Never ever discard the
original label! Also the physical connection to the
specimen is important. We have done the opposite: moved
specimen to lager jars to be able to take care of the
labels. If you have to save space: discard the specimens
and keep the labels (OK, I am joking ? maybe). I am
presently regaining information lost in the 1790s through
fragments of original labels. A picture of a label is not
enough. The kind of ink and paper is important. We have
plans for the future to test if chemical analysis of the
labels can help understanding the origin of certain
important specimens.<br>
<br>
<br>
<br>
Best wishes,<br>
<br>
<br>
<br>
<br>
<br>
Erik ?hlander<br>
<br>
vertebrate zoology and museum history<br>
<br>
<br>
<br>
ZOO<br>
<br>
Swedish Museum of Natural History<br>
<br>
PO Box 50007<br>
<br>
SE-10405 Stockholm<br>
<br>
Sweden<br>
<br>
+46 0 8 5195 4118<br>
<br>
+46 0 70 225 2716<br>
<br>
<a class="moz-txt-link-abbreviated" href="mailto:erik.ahlander@nrm.se">erik.ahlander@nrm.se</a><br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
Fr?n: Nhcoll-l <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a>
F?r Simon Moore<br>
Skickat: den 3 juni 2021 16:19<br>
Till: Nicole Seiden <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><br>
Kopia: NHCOLL-new <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
?mne: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
<br>
<br>
Hi Nicole,<br>
<br>
<br>
<br>
Yes a trade card binder should be good. Ensure that there
is a cross-ref?ing number somewhere even if it?s the
original acquisition number.<br>
<br>
<br>
<br>
As to repairing the flaky ones, I used to back them onto
Japanese tissue with a little neutral PVA. A bit
terrifying at first but I took time to practice using bits
of flaky browned paper, really hones the skills and the
labels were easy after that!<br>
<br>
<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,<br>
<br>
<a href="http://www.natural-history-conservation.com"
moz-do-not-send="true">www.natural-history-conservation.com</a><br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
On 3 Jun 2021, at 14:56, Nicole Seiden
<a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a> wrote:<br>
<br>
Hello everyone, <br>
<br>
Thank you very kindly for your responses and input! <br>
I do intend to digitize the labels before any final
movement of them however, we are also planning to convert
our database from Access to Specify in the next year or
two. Until we switch into Specify, our photos will be
stored on a separate hard drive and won't be attached to
the individual records right away. I'm not keen on
discarding the labels entirely, as I agree with the notion
that digital data remains vulnerable to several sources
(e.g., hackers, server failure, human error, etc.), and
the curators here are able to recognize the handwriting of
previous curators and collectors, as others have noted.<br>
<br>
Simon - Organizing the labels into stamp albums is a
clever idea! We may do something similar - maybe something
like a trading card binder.
<br>
Eric - I'm partial to jar-size labels too! I'm hoping to
make this my next project after organizing the jars by
size.
<br>
<br>
Lennart - Storing them in alcohol would take up additional
space, and if you store multiple labels in a single jar of
alcohol, retrieving and returning individual labels
becomes a challenge and risks damaging the labels. My vote
is to store them in a dry envelope or filing system like
Simon suggested. <br>
Has anyone laminated their old/redundant/archived labels?
Some of our labels are in poor condition and laminating
them may make handling them less hazardous.
<br>
<br>
Cheers, <br>
Nicki<br>
<br>
Nicki L. Seiden, M.Sc.<br>
She/Her/Hers<br>
Research Collection Manager<br>
Harbor Branch Oceanographic Institute<br>
<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><br>
From: William Poly <a class="moz-txt-link-rfc2396E" href="mailto:wpoly@calacademy.org"><wpoly@calacademy.org></a><br>
Sent: Thursday, June 3, 2021 6:44 AM<br>
To: Simon Moore <a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><couteaufin@btinternet.com></a><br>
Cc: Nicole Seiden <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a>; NHCOLL-new
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
EXTERNAL EMAIL : Exercise
caution when responding, opening links, or opening
attachments.<br>
<br>
<br>
And multiple backups of all digital data would be useful.
As others noted, the original labels contain useful info
and should be saved.<br>
<br>
<br>
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore
<a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><couteaufin@btinternet.com></a> wrote:<br>
At the Natural History Museum in London we mounted all old
/ redundant labels into stamp albums with Mylar strips.
This was to preserve handwritings of former curators and
conservators, also some historic labels. I was unsure
about relying entirely on digital data system to keep this
vital resource but that in the days when data systems
could be hacked and injected with erasure viruses.
However, it left an impression with me which is why I?m
still rather sceptical about trusting all of my vital data
to the computer!<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,<br>
<br>
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<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
> On 2 Jun 2021, at 18:03, Nicole Seiden
<a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a> wrote:<br>
> <br>
> Hello everyone, <br>
> <br>
> We are about to begin a major reorganization project
here at Harbor Branch to conserve on space and allow for
future growth. One part to this project includes rehousing
wet specimens into smaller size-appropriate jars, with our
smallest jar being 20mL scintillation vials, then
barcoding and organizing the jars by size. I?ve run into a
dilemma with this however, and I wanted to ask the
community for suggestions.
<br>
> <br>
> Specimens housed in 20mL vials are currently stored
in larger 8 oz jars so the handwritten collection label
and printed label (2?x 3?) are housed with the specimen.
By removing the 8 oz jars though, we can save a
substantial amount of space. For example ? we can house
more than 5,500 scintillation jars in a single column of
shelves, as opposed to ~900 8 oz jars per column. The
problem with the small scintillation jars is that the
collection labels are too large to store inside of them.
While these jars will be barcoded with catalog numbers and
unique location, I?m still uncomfortable with removing the
internal specimen labels.
<br>
> <br>
> One idea is to house these labels in a near-by folder
and after this project is completed, printing off new
jar-size appropriate labels, possibly with reduced
information. The original handwritten labels will likely
have to stay in this folder long-term though.
<br>
> <br>
> I?m curious if anyone else has tackled this dilemma,
or might have ideas on how they would address it if it
were their own collection?
<br>
> <br>
> Forever curious, <br>
> Nicki <br>
> <br>
> <br>
> <br>
> Nicki L. Seiden, M.Sc.<br>
> She/Her/Hers<br>
> Research Collection Manager<br>
> Harbor Branch Oceanographic Institute<br>
> <a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><br>
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------------------------------<br>
<br>
Message: 2<br>
Date: Fri, 4 Jun 2021 13:57:05 +0200<br>
From: Dirk Neumann <a class="moz-txt-link-rfc2396E" href="mailto:neumann@snsb.de"><neumann@snsb.de></a><br>
To: <a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
Message-ID:
<a class="moz-txt-link-rfc2396E" href="mailto:486ed225-e52c-e6bb-c825-d23ea61aa74e@snsb.de"><486ed225-e52c-e6bb-c825-d23ea61aa74e@snsb.de></a><br>
Content-Type: text/plain; charset="windows-1252";
Format="flowed"<br>
<br>
Hi Nicki,<br>
<br>
please allow another observation on your interesting post:
reorganising <br>
the collection into smaller jars increases the monitoring
need and staff <br>
time required for the monitoring. Jars below 75 ml are
more vulnerable <br>
to evaporation loss, and even though they may not dry up
entirely, the <br>
preservation fluid might loose its preservation strength
fast and the <br>
concentration within the 20 ml jars might drop to 50% EtOH
or lower rapidly.<br>
<br>
To my knowledge, even though scintillation jars are handy
and small, <br>
they are not specifically designed for long term storage,
and the weak <br>
point often is the liner inside caps, or the plastic of
the lids itself. <br>
So might be worth developing a good monitoring regime once
you moved the <br>
collection.<br>
<br>
With best wishes<br>
Dirk<br>
<br>
<br>
<br>
Am 02.06.2021 um 19:03 schrieb Nicole Seiden:<br>
><br>
> Hello everyone,<br>
><br>
> We are about to begin a major reorganization project
here at Harbor <br>
> Branch to conserve on space and allow for future
growth. One part to <br>
> this project includes rehousing wet specimens into
smaller <br>
> size-appropriate jars, with our smallest jar being
20mL scintillation <br>
> vials, then barcoding and organizing the jars by
size. I?ve run into a <br>
> dilemma with this however, and I wanted to ask the
community for <br>
> suggestions.<br>
><br>
> Specimens housed in 20mL vials are currently stored
in larger 8 oz <br>
> jars so the handwritten collection label and printed
label (2?x 3?) <br>
> are housed with the specimen. By removing the 8 oz
jars though, we can <br>
> save a substantial amount of space. For example ? we
can house more <br>
> than 5,500 scintillation jars in a single column of
shelves, as <br>
> opposed to ~900 8 oz jars per column. The problem
with the small <br>
> scintillation jars is that the collection labels are
too large to <br>
> store inside of them. While these jars will be
barcoded with catalog <br>
> numbers and unique location, I?m still uncomfortable
with removing the <br>
> internal specimen labels.<br>
><br>
> One idea is to house these labels in a near-by folder
and after this <br>
> project is completed, printing off new jar-size
appropriate labels, <br>
> possibly with reduced information. The original
handwritten labels <br>
> will likely have to stay in this folder long-term
though.<br>
><br>
> I?m curious if anyone else has tackled this dilemma,
or might have <br>
> ideas on how they would address it if it were their
own collection?<br>
><br>
> Forever curious,<br>
> Nicki<br>
><br>
><br>
><br>
> *Nicki L. Seiden, M.Sc.*<br>
><br>
> She/Her/Hers<br>
><br>
> /Research Collection Manager/<br>
><br>
> Harbor Branch Oceanographic Institute<br>
><br>
> <a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a> <<a href="mailto:hmcqueen@fau.edu"
moz-do-not-send="true">mailto:hmcqueen@fau.edu</a>><br>
><br>
><br>
> _______________________________________________<br>
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> _______________________________________________<br>
> NHCOLL-L is brought to you by the Society for the
Preservation of<br>
> Natural History Collections (SPNHC), an international
society whose<br>
> mission is to improve the preservation, conservation
and management of<br>
> natural history collections to ensure their
continuing value to<br>
> society. See <a href="http://www.spnhc.org"
moz-do-not-send="true">http://www.spnhc.org</a> for
membership information.<br>
> Advertising on NH-COLL-L is inappropriate.<br>
<br>
<br>
-- <br>
<br>
<br>
Dirk Neumann<br>
<br>
Tel: 089 / 8107-111<br>
Fax: 089 / 8107-300<br>
neumann(a)snsb.de<br>
<br>
Postanschrift:<br>
<br>
Staatliche Naturwissenschaftliche Sammlungen Bayerns<br>
Zoologische Staatssammlung M?nchen<br>
Dirk Neumann, Sektion Ichthyologie / DNA-Storage<br>
M?nchhausenstr. 21<br>
81247 M?nchen<br>
<br>
Besuchen Sie unsere Sammlung:<br>
<a href="http://www.zsm.mwn.de/sektion/ichthyologie-home/"
moz-do-not-send="true">http://www.zsm.mwn.de/sektion/ichthyologie-home/</a><br>
<br>
---------<br>
<br>
Dirk Neumann<br>
<br>
Tel: +49-89-8107-111<br>
Fax: +49-89-8107-300<br>
neumann(a)snsb.de<br>
<br>
postal address:<br>
<br>
Bavarian Natural History Collections<br>
The Bavarian State Collection of Zoology<br>
Dirk Neumann, Section Ichthyology / DNA-Storage<br>
Muenchhausenstr. 21<br>
81247 Munich (Germany)<br>
<br>
Visit our section at:<br>
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<br>
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------------------------------<br>
<br>
Message: 3<br>
Date: Fri, 4 Jun 2021 12:09:59 +0000<br>
From: Rob Robins <a class="moz-txt-link-rfc2396E" href="mailto:rhrobins@flmnh.ufl.edu"><rhrobins@flmnh.ufl.edu></a><br>
To: Sergio Montagud <a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a>,<br>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu">"nhcoll-l@mailman.yale.edu"</a>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
Message-ID:<br>
<a class="moz-txt-link-rfc2396E" href="mailto:BN6PR2201MB136173F7C8A13C0DB48D4DBB813B9@BN6PR2201MB1361.namprd22.prod.outlook.com"><BN6PR2201MB136173F7C8A13C0DB48D4DBB813B9@BN6PR2201MB1361.namprd22.prod.outlook.com></a><br>
<br>
Content-Type: text/plain; charset="windows-1252"<br>
<br>
Hi Folks,<br>
Not to get too philosophical here, but I feel strongly
that everyone working in museums must work to save
space/use the space they have more efficiently.<br>
<br>
Space limitations are an existential threat to museum
collections. We've all seen what administrative bodies
tend to do when space runs out/costs become too high
(really different sides of the same coin). Crises ensue
and sometimes the collections are thrown out or
transferred. The costs are huge and the outcomes wholly
antithetical to the point of having said collections in
the first place. This is to say nothing to the very real
harm done to morale of the collections community.<br>
<br>
The last 60 years have seen huge advances in ways of
increasing access to large collections of items while
simultaneously using a smaller footprint to store them.
These advances are seen at work not just at for profit
commercial enterprises but in the largest libraries.<br>
<br>
I applaud those researching the options and applying these
solutions to museum collections.<br>
<br>
Best wishes,<br>
<br>
Rob<br>
<br>
P.S. Dirk makes an excellent point about monitoring fluid
collections for evaporation, especially the smallest
containers. This is of course easily done in a jar-sized
arranged collection -- one only need visit the block of
shelves that contain all the smallest containers, rather
than wander the entire collection hoping to encounter
small containers by chance in a phylogenetic system; an
onerous, costly, and inefficient procedure predestined to
skip a number of the containers one intended to survey.<br>
<br>
________________________________<br>
From: Nhcoll-l <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a>
on behalf of Sergio Montagud
<a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a><br>
Sent: Friday, June 4, 2021 7:47 AM<br>
To: <a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
[External Email]<br>
<br>
What an interesting information, Erik.<br>
Thanks to share<br>
<br>
Sergio<br>
<br>
<br>
<br>
From: Nhcoll-l <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a>
on behalf of Erik ?hlander <a class="moz-txt-link-rfc2396E" href="mailto:Erik.Ahlander@nrm.se"><Erik.Ahlander@nrm.se></a><br>
Date: Friday, 4 June 2021 at 11:55<br>
To: Simon Moore <a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><couteaufin@btinternet.com></a>, Nicole
Seiden <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><br>
Cc: NHCOLL-new <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
<br>
<br>
Dear Nicki,<br>
<br>
<br>
<br>
As you already have been informed. Never ever discard the
original label! Also the physical connection to the
specimen is important. We have done the opposite: moved
specimen to lager jars to be able to take care of the
labels. If you have to save space: discard the specimens
and keep the labels (OK, I am joking ? maybe). I am
presently regaining information lost in the 1790s through
fragments of original labels. A picture of a label is not
enough. The kind of ink and paper is important. We have
plans for the future to test if chemical analysis of the
labels can help understanding the origin of certain
important specimens.<br>
<br>
<br>
<br>
Best wishes,<br>
<br>
<br>
<br>
<br>
<br>
Erik ?hlander<br>
<br>
vertebrate zoology and museum history<br>
<br>
<br>
<br>
ZOO<br>
<br>
Swedish Museum of Natural History<br>
<br>
PO Box 50007<br>
<br>
SE-10405 Stockholm<br>
<br>
Sweden<br>
<br>
+46 0 8 5195 4118<br>
<br>
+46 0 70 225 2716<br>
<br>
<a class="moz-txt-link-abbreviated" href="mailto:erik.ahlander@nrm.se">erik.ahlander@nrm.se</a><br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
Fr?n: Nhcoll-l <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a>
F?r Simon Moore<br>
Skickat: den 3 juni 2021 16:19<br>
Till: Nicole Seiden <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><br>
Kopia: NHCOLL-new <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
?mne: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
<br>
<br>
Hi Nicole,<br>
<br>
<br>
<br>
Yes a trade card binder should be good. Ensure that there
is a cross-ref?ing number somewhere even if it?s the
original acquisition number.<br>
<br>
<br>
<br>
As to repairing the flaky ones, I used to back them onto
Japanese tissue with a little neutral PVA. A bit
terrifying at first but I took time to practice using bits
of flaky browned paper, really hones the skills and the
labels were easy after that!<br>
<br>
<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,<br>
<br>
<a
href="http://www.natural-history-conservation.com<https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=CTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc&e="
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<br>
<br>
[<a class="moz-txt-link-freetext" href="cid:image001.png@01D75936.4168EB20">cid:image001.png@01D75936.4168EB20</a>][<a class="moz-txt-link-freetext" href="cid:image002.jpg@01D75936.4168EB20">cid:image002.jpg@01D75936.4168EB20</a>]<br>
<br>
<br>
<br>
<br>
On 3 Jun 2021, at 14:56, Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>>
wrote:<br>
<br>
Hello everyone,<br>
<br>
Thank you very kindly for your responses and input!<br>
I do intend to digitize the labels before any final
movement of them however, we are also planning to convert
our database from Access to Specify in the next year or
two. Until we switch into Specify, our photos will be
stored on a separate hard drive and won't be attached to
the individual records right away. I'm not keen on
discarding the labels entirely, as I agree with the notion
that digital data remains vulnerable to several sources
(e.g., hackers, server failure, human error, etc.), and
the curators here are able to recognize the handwriting of
previous curators and collectors, as others have noted.<br>
<br>
Simon - Organizing the labels into stamp albums is a
clever idea! We may do something similar - maybe something
like a trading card binder.<br>
Eric - I'm partial to jar-size labels too! I'm hoping to
make this my next project after organizing the jars by
size.<br>
<br>
Lennart - Storing them in alcohol would take up additional
space, and if you store multiple labels in a single jar of
alcohol, retrieving and returning individual labels
becomes a challenge and risks damaging the labels. My vote
is to store them in a dry envelope or filing system like
Simon suggested.<br>
Has anyone laminated their old/redundant/archived labels?
Some of our labels are in poor condition and laminating
them may make handling them less hazardous.<br>
<br>
Cheers,<br>
Nicki<br>
<br>
Nicki L. Seiden, M.Sc.<br>
She/Her/Hers<br>
Research Collection Manager<br>
Harbor Branch Oceanographic Institute<br>
<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><<a href="mailto:nseiden@fau.edu"
moz-do-not-send="true">mailto:nseiden@fau.edu</a>><br>
From: William Poly
<<a class="moz-txt-link-abbreviated" href="mailto:wpoly@calacademy.org">wpoly@calacademy.org</a><a class="moz-txt-link-rfc2396E" href="mailto:wpoly@calacademy.org"><mailto:wpoly@calacademy.org></a>><br>
Sent: Thursday, June 3, 2021 6:44 AM<br>
To: Simon Moore
<<a class="moz-txt-link-abbreviated" href="mailto:couteaufin@btinternet.com">couteaufin@btinternet.com</a><a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><mailto:couteaufin@btinternet.com></a>><br>
Cc: Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>>;
NHCOLL-new
<<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a>><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
EXTERNAL EMAIL : Exercise
caution when responding, opening links, or opening
attachments.<br>
<br>
<br>
And multiple backups of all digital data would be useful.
As others noted, the original labels contain useful info
and should be saved.<br>
<br>
<br>
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore
<<a class="moz-txt-link-abbreviated" href="mailto:couteaufin@btinternet.com">couteaufin@btinternet.com</a><a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><mailto:couteaufin@btinternet.com></a>>
wrote:<br>
At the Natural History Museum in London we mounted all old
/ redundant labels into stamp albums with Mylar strips.
This was to preserve handwritings of former curators and
conservators, also some historic labels. I was unsure
about relying entirely on digital data system to keep this
vital resource but that in the days when data systems
could be hacked and injected with erasure viruses.
However, it left an impression with me which is why I?m
still rather sceptical about trusting all of my vital data
to the computer!<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,<br>
<br>
<a
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<br>
<br>
<br>
<br>
<br>
<br>
> On 2 Jun 2021, at 18:03, Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>>
wrote:<br>
><br>
> Hello everyone,<br>
><br>
> We are about to begin a major reorganization project
here at Harbor Branch to conserve on space and allow for
future growth. One part to this project includes rehousing
wet specimens into smaller size-appropriate jars, with our
smallest jar being 20mL scintillation vials, then
barcoding and organizing the jars by size. I?ve run into a
dilemma with this however, and I wanted to ask the
community for suggestions.<br>
><br>
> Specimens housed in 20mL vials are currently stored
in larger 8 oz jars so the handwritten collection label
and printed label (2?x 3?) are housed with the specimen.
By removing the 8 oz jars though, we can save a
substantial amount of space. For example ? we can house
more than 5,500 scintillation jars in a single column of
shelves, as opposed to ~900 8 oz jars per column. The
problem with the small scintillation jars is that the
collection labels are too large to store inside of them.
While these jars will be barcoded with catalog numbers and
unique location, I?m still uncomfortable with removing the
internal specimen labels.<br>
><br>
> One idea is to house these labels in a near-by folder
and after this project is completed, printing off new
jar-size appropriate labels, possibly with reduced
information. The original handwritten labels will likely
have to stay in this folder long-term though.<br>
><br>
> I?m curious if anyone else has tackled this dilemma,
or might have ideas on how they would address it if it
were their own collection?<br>
><br>
> Forever curious,<br>
> Nicki<br>
><br>
><br>
><br>
> Nicki L. Seiden, M.Sc.<br>
> She/Her/Hers<br>
> Research Collection Manager<br>
> Harbor Branch Oceanographic Institute<br>
> <a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><<a href="mailto:nseiden@fau.edu"
moz-do-not-send="true">mailto:nseiden@fau.edu</a>><br>
> _______________________________________________<br>
> Nhcoll-l mailing list<br>
>
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<br>
------------------------------<br>
<br>
Message: 4<br>
Date: Fri, 4 Jun 2021 12:26:39 +0000<br>
From: "Callomon,Paul" <a class="moz-txt-link-rfc2396E" href="mailto:prc44@drexel.edu"><prc44@drexel.edu></a><br>
To: Rob Robins <a class="moz-txt-link-rfc2396E" href="mailto:rhrobins@flmnh.ufl.edu"><rhrobins@flmnh.ufl.edu></a>, Sergio
Montagud<br>
<a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a>,
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu">"nhcoll-l@mailman.yale.edu"</a><br>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
Message-ID:<br>
<a class="moz-txt-link-rfc2396E" href="mailto:BL0PR01MB522029663C4E86178EFFC028C33B9@BL0PR01MB5220.prod.exchangelabs.com"><BL0PR01MB522029663C4E86178EFFC028C33B9@BL0PR01MB5220.prod.exchangelabs.com></a><br>
<br>
Content-Type: text/plain; charset="iso-8859-1"<br>
<br>
For one method for compressing alcohol collections and
dramatically reducing inspection times, see:<br>
<br>
<a
href="https://www.researchgate.net/publication/337950870_An_improved_design_for_the_storage_of_fluid-preserved_specimens_in_small_to_medium-sized_containers"
moz-do-not-send="true">https://www.researchgate.net/publication/337950870_An_improved_design_for_the_storage_of_fluid-preserved_specimens_in_small_to_medium-sized_containers</a><br>
<br>
<br>
Paul Callomon<br>
Collection Manager, Malacology and General Invertebrates<br>
________________________________<br>
Academy of Natural Sciences of Drexel University<br>
1900 Benjamin Franklin Parkway, Philadelphia PA
19103-1195, USA<br>
<a class="moz-txt-link-abbreviated" href="mailto:prc44@drexel.edu">prc44@drexel.edu</a><<a href="mailto:prc44@drexel.edu"
moz-do-not-send="true">mailto:prc44@drexel.edu</a>>
Tel 215-405-5096 - Fax 215-299-1170<br>
<br>
<br>
<br>
From: Nhcoll-l <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a>
On Behalf Of Rob Robins<br>
Sent: Friday, June 4, 2021 8:10 AM<br>
To: Sergio Montagud <a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a>;
<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
<br>
External.<br>
Hi Folks,<br>
Not to get too philosophical here, but I feel strongly
that everyone working in museums must work to save
space/use the space they have more efficiently.<br>
<br>
Space limitations are an existential threat to museum
collections. We've all seen what administrative bodies
tend to do when space runs out/costs become too high
(really different sides of the same coin). Crises ensue
and sometimes the collections are thrown out or
transferred. The costs are huge and the outcomes wholly
antithetical to the point of having said collections in
the first place. This is to say nothing to the very real
harm done to morale of the collections community.<br>
<br>
The last 60 years have seen huge advances in ways of
increasing access to large collections of items while
simultaneously using a smaller footprint to store them.
These advances are seen at work not just at for profit
commercial enterprises but in the largest libraries.<br>
<br>
I applaud those researching the options and applying these
solutions to museum collections.<br>
<br>
Best wishes,<br>
<br>
Rob<br>
<br>
P.S. Dirk makes an excellent point about monitoring fluid
collections for evaporation, especially the smallest
containers. This is of course easily done in a jar-sized
arranged collection -- one only need visit the block of
shelves that contain all the smallest containers, rather
than wander the entire collection hoping to encounter
small containers by chance in a phylogenetic system; an
onerous, costly, and inefficient procedure predestined to
skip a number of the containers one intended to survey.<br>
<br>
________________________________<br>
From: Nhcoll-l
<<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><mailto:nhcoll-l-bounces@mailman.yale.edu></a>>
on behalf of Sergio Montagud
<<a class="moz-txt-link-abbreviated" href="mailto:sergio.montagud@gmail.com">sergio.montagud@gmail.com</a><a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><mailto:sergio.montagud@gmail.com></a>><br>
Sent: Friday, June 4, 2021 7:47 AM<br>
To:
<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a>
<<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a>><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
[External Email]<br>
<br>
What an interesting information, Erik.<br>
Thanks to share<br>
<br>
Sergio<br>
<br>
<br>
<br>
From: Nhcoll-l
<<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><mailto:nhcoll-l-bounces@mailman.yale.edu></a>>
on behalf of Erik ?hlander
<<a class="moz-txt-link-abbreviated" href="mailto:Erik.Ahlander@nrm.se">Erik.Ahlander@nrm.se</a><a class="moz-txt-link-rfc2396E" href="mailto:Erik.Ahlander@nrm.se"><mailto:Erik.Ahlander@nrm.se></a>><br>
Date: Friday, 4 June 2021 at 11:55<br>
To: Simon Moore
<<a class="moz-txt-link-abbreviated" href="mailto:couteaufin@btinternet.com">couteaufin@btinternet.com</a><a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><mailto:couteaufin@btinternet.com></a>>,
Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>><br>
Cc: NHCOLL-new
<<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a>><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
<br>
<br>
Dear Nicki,<br>
<br>
<br>
<br>
As you already have been informed. Never ever discard the
original label! Also the physical connection to the
specimen is important. We have done the opposite: moved
specimen to lager jars to be able to take care of the
labels. If you have to save space: discard the specimens
and keep the labels (OK, I am joking - maybe). I am
presently regaining information lost in the 1790s through
fragments of original labels. A picture of a label is not
enough. The kind of ink and paper is important. We have
plans for the future to test if chemical analysis of the
labels can help understanding the origin of certain
important specimens.<br>
<br>
<br>
<br>
Best wishes,<br>
<br>
<br>
<br>
<br>
<br>
Erik ?hlander<br>
<br>
vertebrate zoology and museum history<br>
<br>
<br>
<br>
ZOO<br>
<br>
Swedish Museum of Natural History<br>
<br>
PO Box 50007<br>
<br>
SE-10405 Stockholm<br>
<br>
Sweden<br>
<br>
+46 0 8 5195 4118<br>
<br>
+46 0 70 225 2716<br>
<br>
<a class="moz-txt-link-abbreviated" href="mailto:erik.ahlander@nrm.se">erik.ahlander@nrm.se</a><a class="moz-txt-link-rfc2396E" href="mailto:erik.ahlander@nrm.se"><mailto:erik.ahlander@nrm.se></a><br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
Fr?n: Nhcoll-l
<<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l-bounces@mailman.yale.edu">nhcoll-l-bounces@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><mailto:nhcoll-l-bounces@mailman.yale.edu></a>>
F?r Simon Moore<br>
Skickat: den 3 juni 2021 16:19<br>
Till: Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>><br>
Kopia: NHCOLL-new
<<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a>><br>
?mne: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
<br>
<br>
Hi Nicole,<br>
<br>
<br>
<br>
Yes a trade card binder should be good. Ensure that there
is a cross-ref'ing number somewhere even if it's the
original acquisition number.<br>
<br>
<br>
<br>
As to repairing the flaky ones, I used to back them onto
Japanese tissue with a little neutral PVA. A bit
terrifying at first but I took time to practice using bits
of flaky browned paper, really hones the skills and the
labels were easy after that!<br>
<br>
<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,<br>
<br>
<a
href="http://www.natural-history-conservation.com<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV%26d%3DDwMFaQ%26c%3DsJ6xIWYx-zLMB3EPkvcnVg%26r%3DMCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ%26m%3DDo8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg%26s%3DCTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc%26e%3D&data=04%7C01%7Cprc44%40drexel.edu%7C585e7512844043ac55de08d927526048%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C1%7C637584057028917618%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=YTbKaQ0IgNMjC4eNFjN%2Foxq6Vg0dGnbjdJH8ePz5%2FgM%3D&reser"
moz-do-not-send="true">www.natural-history-conservation.com<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV%26d%3DDwMFaQ%26c%3DsJ6xIWYx-zLMB3EPkvcnVg%26r%3DMCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ%26m%3DDo8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg%26s%3DCTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc%26e%3D&data=04%7C01%7Cprc44%40drexel.edu%7C585e7512844043ac55de08d927526048%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C1%7C637584057028917618%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=YTbKaQ0IgNMjC4eNFjN%2Foxq6Vg0dGnbjdJH8ePz5%2FgM%3D&reser</a><br>
ved=0><br>
<br>
<br>
[<a class="moz-txt-link-freetext" href="cid:image001.png@01D7591B.567F4790">cid:image001.png@01D7591B.567F4790</a>][<a class="moz-txt-link-freetext" href="cid:image002.jpg@01D7591B.567F4790">cid:image002.jpg@01D7591B.567F4790</a>]<br>
<br>
<br>
<br>
On 3 Jun 2021, at 14:56, Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>>
wrote:<br>
<br>
Hello everyone,<br>
<br>
Thank you very kindly for your responses and input!<br>
I do intend to digitize the labels before any final
movement of them however, we are also planning to convert
our database from Access to Specify in the next year or
two. Until we switch into Specify, our photos will be
stored on a separate hard drive and won't be attached to
the individual records right away. I'm not keen on
discarding the labels entirely, as I agree with the notion
that digital data remains vulnerable to several sources
(e.g., hackers, server failure, human error, etc.), and
the curators here are able to recognize the handwriting of
previous curators and collectors, as others have noted.<br>
<br>
Simon - Organizing the labels into stamp albums is a
clever idea! We may do something similar - maybe something
like a trading card binder.<br>
Eric - I'm partial to jar-size labels too! I'm hoping to
make this my next project after organizing the jars by
size.<br>
<br>
Lennart - Storing them in alcohol would take up additional
space, and if you store multiple labels in a single jar of
alcohol, retrieving and returning individual labels
becomes a challenge and risks damaging the labels. My vote
is to store them in a dry envelope or filing system like
Simon suggested.<br>
Has anyone laminated their old/redundant/archived labels?
Some of our labels are in poor condition and laminating
them may make handling them less hazardous.<br>
<br>
Cheers,<br>
Nicki<br>
<br>
Nicki L. Seiden, M.Sc.<br>
She/Her/Hers<br>
Research Collection Manager<br>
Harbor Branch Oceanographic Institute<br>
<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><<a href="mailto:nseiden@fau.edu"
moz-do-not-send="true">mailto:nseiden@fau.edu</a>><br>
From: William Poly
<<a class="moz-txt-link-abbreviated" href="mailto:wpoly@calacademy.org">wpoly@calacademy.org</a><a class="moz-txt-link-rfc2396E" href="mailto:wpoly@calacademy.org"><mailto:wpoly@calacademy.org></a>><br>
Sent: Thursday, June 3, 2021 6:44 AM<br>
To: Simon Moore
<<a class="moz-txt-link-abbreviated" href="mailto:couteaufin@btinternet.com">couteaufin@btinternet.com</a><a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><mailto:couteaufin@btinternet.com></a>><br>
Cc: Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>>;
NHCOLL-new
<<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a>><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
EXTERNAL EMAIL : Exercise
caution when responding, opening links, or opening
attachments.<br>
<br>
<br>
And multiple backups of all digital data would be useful.
As others noted, the original labels contain useful info
and should be saved.<br>
<br>
<br>
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore
<<a class="moz-txt-link-abbreviated" href="mailto:couteaufin@btinternet.com">couteaufin@btinternet.com</a><a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><mailto:couteaufin@btinternet.com></a>>
wrote:<br>
At the Natural History Museum in London we mounted all old
/ redundant labels into stamp albums with Mylar strips.
This was to preserve handwritings of former curators and
conservators, also some historic labels. I was unsure
about relying entirely on digital data system to keep this
vital resource but that in the days when data systems
could be hacked and injected with erasure viruses.
However, it left an impression with me which is why I'm
still rather sceptical about trusting all of my vital data
to the computer!<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,<br>
<br>
<a
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> On 2 Jun 2021, at 18:03, Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>>
wrote:<br>
><br>
> Hello everyone,<br>
><br>
> We are about to begin a major reorganization project
here at Harbor Branch to conserve on space and allow for
future growth. One part to this project includes rehousing
wet specimens into smaller size-appropriate jars, with our
smallest jar being 20mL scintillation vials, then
barcoding and organizing the jars by size. I've run into a
dilemma with this however, and I wanted to ask the
community for suggestions.<br>
><br>
> Specimens housed in 20mL vials are currently stored
in larger 8 oz jars so the handwritten collection label
and printed label (2"x 3") are housed with the specimen.
By removing the 8 oz jars though, we can save a
substantial amount of space. For example - we can house
more than 5,500 scintillation jars in a single column of
shelves, as opposed to ~900 8 oz jars per column. The
problem with the small scintillation jars is that the
collection labels are too large to store inside of them.
While these jars will be barcoded with catalog numbers and
unique location, I'm still uncomfortable with removing the
internal specimen labels.<br>
><br>
> One idea is to house these labels in a near-by folder
and after this project is completed, printing off new
jar-size appropriate labels, possibly with reduced
information. The original handwritten labels will likely
have to stay in this folder long-term though.<br>
><br>
> I'm curious if anyone else has tackled this dilemma,
or might have ideas on how they would address it if it
were their own collection?<br>
><br>
> Forever curious,<br>
> Nicki<br>
><br>
><br>
><br>
> Nicki L. Seiden, M.Sc.<br>
> She/Her/Hers<br>
> Research Collection Manager<br>
> Harbor Branch Oceanographic Institute<br>
> <a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><<a href="mailto:nseiden@fau.edu"
moz-do-not-send="true">mailto:nseiden@fau.edu</a>><br>
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------------------------------<br>
<br>
Message: 5<br>
Date: Fri, 4 Jun 2021 14:36:47 +0200<br>
From: Dirk Neumann <a class="moz-txt-link-rfc2396E" href="mailto:neumann@snsb.de"><neumann@snsb.de></a><br>
To: Rob Robins <a class="moz-txt-link-rfc2396E" href="mailto:rhrobins@flmnh.ufl.edu"><rhrobins@flmnh.ufl.edu></a>,
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu">"nhcoll-l@mailman.yale.edu"</a><br>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
Message-ID:
<a class="moz-txt-link-rfc2396E" href="mailto:e9ed50d1-1422-57aa-8854-cdf6100709df@snsb.de"><e9ed50d1-1422-57aa-8854-cdf6100709df@snsb.de></a><br>
Content-Type: text/plain; charset="windows-1252";
Format="flowed"<br>
<br>
Hi Rob,<br>
<br>
good that you highlighted the need to adjust the setup
& (systematic) <br>
arrangement of the collections as well; Nicki mentioned
this but it is <br>
really worth highlighting this (and there was an early
post on this by <br>
Paul Callomon, where they arranged the small jars in boxes
to support <br>
monitoring and collection management).<br>
<br>
All these measures come at a cost, and often an increase
in monitoring <br>
need not considered, even though increased staff time
requirements are <br>
one of the most expensive factor, which is all too often
ignored by <br>
administrations.<br>
<br>
We once had the same issue, (using recycled jars etc.),
and choose the <br>
opposite path: investing in high quality jars to reduce
staff time <br>
needed for the monitoring, because it was (and is)
unlikely that we will <br>
receive more staff. But this is no remedy against crowded
collections, <br>
of course.<br>
<br>
You can choose different directions, but usually you need
to pay a <br>
price, and from a conservatory point of view you should be
able to pay <br>
it. Just noticed that Paul linked his article while I was
typing this.<br>
<br>
With best wishes<br>
Dirk<br>
<br>
<br>
Am 04.06.2021 um 14:09 schrieb Rob Robins:<br>
> Hi Folks,<br>
> Not to get too philosophical here, but I feel
strongly that everyone <br>
> working in museums must work to save space/use the
space they have <br>
> more efficiently.<br>
><br>
> Space limitations are an existential threat to museum
collections. <br>
> We've all seen what administrative bodies tend to do
when space runs <br>
> out/costs become too high (really different sides of
the same coin). <br>
> Crises ensue and sometimes the collections are thrown
out or <br>
> transferred. The costs are huge and the outcomes
wholly antithetical <br>
> to the point of having said collections in the first
place. This is to <br>
> say nothing to the very real harm done to morale of
the collections <br>
> community.<br>
><br>
> The last 60 years have seen huge advances in ways of
increasing access <br>
> to large collections of items while simultaneously
using a smaller <br>
> footprint to store them. These advances are seen at
work not just at <br>
> for profit commercial enterprises but in the largest
libraries.<br>
><br>
> I applaud those researching the options and applying
these solutions <br>
> to museum collections.<br>
><br>
> Best wishes,<br>
><br>
> Rob<br>
><br>
> P.S. Dirk makes an excellent point about monitoring
fluid collections <br>
> for evaporation, especially the smallest containers.
This is of course <br>
> easily done in a jar-sized arranged collection -- one
only need visit <br>
> the block of shelves that contain all the smallest
containers, rather <br>
> than wander the entire collection hoping to encounter
small containers <br>
> by chance in a phylogenetic system; an onerous,
costly, and <br>
> inefficient procedure predestined to skip a number of
the containers <br>
> one intended to survey.<br>
><br>
>
------------------------------------------------------------------------<br>
> *From:* Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a> on behalf of <br>
> Sergio Montagud <a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a><br>
> *Sent:* Friday, June 4, 2021 7:47 AM<br>
> *To:* <a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
> *Subject:* Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
> *[External Email]*<br>
><br>
> What an interesting information, Erik.<br>
> Thanks to share<br>
><br>
> Sergio<br>
><br>
> *From: *Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a> on behalf of
Erik <br>
> ?hlander <a class="moz-txt-link-rfc2396E" href="mailto:Erik.Ahlander@nrm.se"><Erik.Ahlander@nrm.se></a><br>
> *Date: *Friday, 4 June 2021 at 11:55<br>
> *To: *Simon Moore <a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><couteaufin@btinternet.com></a>,
Nicole Seiden <br>
> <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><br>
> *Cc: *NHCOLL-new <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
> *Subject: *Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
><br>
> Dear Nicki,<br>
><br>
> As you already have been informed. Never ever discard
the original <br>
> label! Also the physical connection to the specimen
is important. We <br>
> have done the opposite: moved specimen to lager jars
to be able to <br>
> take care of the labels. If you have to save space:
discard the <br>
> specimens and keep the labels (OK, I am joking ?
maybe). I am <br>
> presently regaining information lost in the 1790s
through fragments of <br>
> original labels. A picture of a label is not enough.
The kind of ink <br>
> and paper is important. We have plans for the future
to test if <br>
> chemical analysis of the labels can help
understanding the origin of <br>
> certain important specimens.<br>
><br>
> Best wishes,<br>
><br>
> Erik ?hlander<br>
><br>
> vertebrate zoology and museum history<br>
><br>
> ZOO<br>
><br>
> Swedish Museum of Natural History<br>
><br>
> PO Box 50007<br>
><br>
> SE-10405 Stockholm<br>
><br>
> Sweden<br>
><br>
> +46 0 8 5195 4118<br>
><br>
> +46 0 70?225 2716<br>
><br>
> <a class="moz-txt-link-abbreviated" href="mailto:erik.ahlander@nrm.se">erik.ahlander@nrm.se</a><br>
><br>
> *Fr?n:*Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a> *F?r *Simon
Moore<br>
> *Skickat:* den 3 juni 2021 16:19<br>
> *Till:* Nicole Seiden <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><br>
> *Kopia:* NHCOLL-new <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
> *?mne:* Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
><br>
> Hi Nicole,<br>
><br>
> Yes a trade card binder should be good. Ensure that
there is a <br>
> cross-ref?ing number somewhere even if it?s the
original acquisition <br>
> number.<br>
><br>
> As to repairing the flaky ones, I used to back them
onto Japanese <br>
> tissue with a little neutral PVA. A bit terrifying at
first but I took <br>
> time to practice using bits of flaky browned paper,
really hones the <br>
> skills and the labels were easy after that!<br>
><br>
> With all good wishes, Simon<br>
><br>
> Simon Moore MIScT, RSci, FLS,?ACR<br>
> Conservator of Natural Sciences?and?Cutlery
Historian,<br>
><br>
> <a
href="http://www.natural-history-conservation.com"
moz-do-not-send="true">www.natural-history-conservation.com</a>
<br>
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><br>
>
<a class="moz-txt-link-freetext" href="cid:image001.png@01D75936.4168EB20cid:image002.jpg@01D75936.4168EB20">cid:image001.png@01D75936.4168EB20cid:image002.jpg@01D75936.4168EB20</a><br>
><br>
><br>
><br>
><br>
> On 3 Jun 2021, at 14:56, Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><br>
> <<a href="mailto:nseiden@fau.edu"
moz-do-not-send="true">mailto:nseiden@fau.edu</a>>>
wrote:<br>
><br>
> Hello everyone,<br>
><br>
> Thank you very kindly for your responses and
input!<br>
> I do intend to digitize the labels before any
final movement of<br>
> them however, we are also planning to convert our
database from<br>
> Access to Specify in the next?year or two. Until
we switch into<br>
> Specify, our photos will be stored on a separate
hard drive and<br>
> won't be attached to the individual records right
away. I'm<br>
> not?keen on discarding the labels entirely, as I
agree with the<br>
> notion that digital data remains vulnerable to
several sources<br>
> (e.g., hackers, server failure, human?error,
etc.), and the<br>
> curators here are able to recognize the
handwriting of previous<br>
> curators and collectors, as others have noted.<br>
><br>
> Simon - Organizing the labels into stamp albums
is a clever idea!<br>
> We may do something similar - maybe something
like a trading card<br>
> binder.<br>
> Eric - I'm partial to jar-size labels too! I'm
hoping to make this<br>
> my next project after organizing the jars by
size.<br>
><br>
> Lennart - Storing them in alcohol would take up
additional space,<br>
> and if you store multiple labels in a single jar
of alcohol,<br>
> retrieving and returning individual?labels
becomes a challenge and<br>
> risks damaging the labels. My vote is to store
them in a dry<br>
> envelope or filing system like Simon suggested.<br>
> Has anyone laminated their old/redundant/archived
labels? Some of<br>
> our labels are in poor condition and laminating
them may make<br>
> handling them less?hazardous.<br>
><br>
> Cheers,<br>
> Nicki<br>
><br>
> Nicki L. Seiden, M.Sc.<br>
> She/Her/Hers<br>
> Research Collection Manager<br>
> Harbor Branch Oceanographic Institute<br>
> <a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a> <<a
href="mailto:nseiden@fau.edu" moz-do-not-send="true">mailto:nseiden@fau.edu</a>><br>
> From:?William Poly <<a class="moz-txt-link-abbreviated" href="mailto:wpoly@calacademy.org">wpoly@calacademy.org</a><br>
> <<a href="mailto:wpoly@calacademy.org"
moz-do-not-send="true">mailto:wpoly@calacademy.org</a>>><br>
> Sent:?Thursday, June 3, 2021 6:44 AM<br>
> To:?Simon Moore <<a class="moz-txt-link-abbreviated" href="mailto:couteaufin@btinternet.com">couteaufin@btinternet.com</a><br>
> <<a href="mailto:couteaufin@btinternet.com"
moz-do-not-send="true">mailto:couteaufin@btinternet.com</a>>><br>
> Cc:?Nicole Seiden <<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a> <<a
href="mailto:nseiden@fau.edu" moz-do-not-send="true">mailto:nseiden@fau.edu</a>>>;<br>
> NHCOLL-new <<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
> <<a href="mailto:nhcoll-l@mailman.yale.edu"
moz-do-not-send="true">mailto:nhcoll-l@mailman.yale.edu</a>>><br>
> Subject:?Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
><br>
> EXTERNAL EMAIL :?Exercise caution when
responding, opening links,<br>
> or opening attachments.<br>
><br>
><br>
> And multiple backups of all digital data would be
useful. ?As<br>
> others noted, the original labels contain useful
info and should<br>
> be saved.<br>
><br>
><br>
> On Thu, Jun 3, 2021 at 4:06 AM Simon Moore<br>
> <<a class="moz-txt-link-abbreviated" href="mailto:couteaufin@btinternet.com">couteaufin@btinternet.com</a> <<a
href="mailto:couteaufin@btinternet.com"
moz-do-not-send="true">mailto:couteaufin@btinternet.com</a>>>
wrote:<br>
> At the Natural History Museum in London we
mounted all old /<br>
> redundant labels into stamp albums with Mylar
strips. This was to<br>
> preserve handwritings of former curators and
conservators,?also<br>
> some historic labels. ?I was unsure about relying
entirely on<br>
> digital data system to keep this vital resource
but that in the<br>
> days when data systems could be hacked and
injected with?erasure<br>
> viruses. However, it left an impression with me
which is why I?m<br>
> still rather sceptical about trusting all of my
vital data to the<br>
> computer!<br>
><br>
> With all good wishes, Simon<br>
><br>
> Simon Moore MIScT, RSci, FLS, ACR<br>
> Conservator of Natural Sciences and Cutlery
Historian,<br>
><br>
> <a
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><br>
> > On 2 Jun 2021, at 18:03, Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><br>
> <<a href="mailto:nseiden@fau.edu"
moz-do-not-send="true">mailto:nseiden@fau.edu</a>>>
wrote:<br>
> ><br>
> > Hello everyone,<br>
> ><br>
> > We are about to begin a major reorganization
project here at<br>
> Harbor Branch to conserve on space and allow for
future growth.<br>
> One part to this project includes rehousing wet
specimens<br>
> into?smaller size-appropriate jars, with our
smallest jar being<br>
> 20mL scintillation vials, then barcoding and
organizing the jars<br>
> by size. I?ve run into a dilemma with this
however, and I wanted<br>
> to ask?the community for suggestions.<br>
> ><br>
> > Specimens housed in 20mL vials are currently
stored in larger 8<br>
> oz jars so the handwritten collection label and
printed label (2?x<br>
> 3?) are housed with the specimen. By removing the
8 oz<br>
> jars?though, we can save a substantial amount of
space. For<br>
> example ? we can house more than 5,500
scintillation jars in a<br>
> single column of shelves, as opposed to ~900 8 oz
jars per column.<br>
> The?problem with the small scintillation jars is
that the<br>
> collection labels are too large to store inside
of them. While<br>
> these jars will be barcoded with catalog numbers
and unique<br>
> location, I?m still?uncomfortable with removing
the internal<br>
> specimen labels.<br>
> ><br>
> > One idea is to house these labels in a
near-by folder and after<br>
> this project is completed, printing off new
jar-size appropriate<br>
> labels, possibly with reduced information. The
original<br>
> handwritten?labels will likely have to stay in
this folder<br>
> long-term though.<br>
> ><br>
> > I?m curious if anyone else has tackled this
dilemma, or might<br>
> have ideas on how they would address it if it
were their own<br>
> collection?<br>
> ><br>
> > Forever curious,<br>
> > Nicki<br>
> ><br>
> ><br>
> ><br>
> > Nicki L. Seiden, M.Sc.<br>
> > She/Her/Hers<br>
> > Research Collection Manager<br>
> > Harbor Branch Oceanographic Institute<br>
> > <a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a> <<a
href="mailto:nseiden@fau.edu" moz-do-not-send="true">mailto:nseiden@fau.edu</a>><br>
> >
_______________________________________________<br>
> > Nhcoll-l mailing list<br>
> > <a class="moz-txt-link-abbreviated" href="mailto:Nhcoll-l@mailman.yale.edu">Nhcoll-l@mailman.yale.edu</a> <<a
href="mailto:Nhcoll-l@mailman.yale.edu"
moz-do-not-send="true">mailto:Nhcoll-l@mailman.yale.edu</a>><br>
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<br>
------------------------------<br>
<br>
Message: 6<br>
Date: Fri, 4 Jun 2021 14:39:38 +0000<br>
From: Jean-Marc Gagnon <a class="moz-txt-link-rfc2396E" href="mailto:JMGAGNON@nature.ca"><JMGAGNON@nature.ca></a><br>
To: <a class="moz-txt-link-rfc2396E" href="mailto:crust-l@vims.edu">"crust-l@vims.edu"</a> <a class="moz-txt-link-rfc2396E" href="mailto:crust-l@vims.edu"><crust-l@vims.edu></a>, Michel
Hendrickx Reners<br>
<a class="moz-txt-link-rfc2396E" href="mailto:michel@ola.icmyl.unam.mx"><michel@ola.icmyl.unam.mx></a>, "Paolo G.
Albano" <a class="moz-txt-link-rfc2396E" href="mailto:pgalbano@gmail.com"><pgalbano@gmail.com></a><br>
Cc: <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu">"nhcoll-l@mailman.yale.edu"</a>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] [EXT]Re: [crust-l:11293]
Waterproof paper for<br>
samples in ethanol<br>
Message-ID:<br>
<a class="moz-txt-link-rfc2396E" href="mailto:YQBPR0101MB40332ABFF9001ECEA9A77326C63B9@YQBPR0101MB4033.CANPRD01.PROD.OUTLOOK.COM"><YQBPR0101MB40332ABFF9001ECEA9A77326C63B9@YQBPR0101MB4033.CANPRD01.PROD.OUTLOOK.COM></a><br>
<br>
Content-Type: text/plain; charset="utf-8"<br>
<br>
Michel, Paolo,<br>
<br>
I would recommend looking at information available on the
SPNHC Wiki site (<a
href="https://spnhc.biowikifarm.net/wiki/Labeling_Natural_History_Collections"
moz-do-not-send="true">https://spnhc.biowikifarm.net/wiki/Labeling_Natural_History_Collections</a>)
and some of the discussion that are archived on its NHColl
ListServer (<a
href="https://mailman.yale.edu/mailman/listinfo/nhcoll-l"
moz-do-not-send="true">https://mailman.yale.edu/mailman/listinfo/nhcoll-l</a>).<br>
<br>
Generally speaking, it is not recommended to use laser
printers as the ?permanency? can vary significantly
between machines, but also between batches. There are many
reported examples of failed laser-printed labels where one
finds fading text or an ?alphabet soup? at the bottom of
the jar. Even dry laser-printed labels have been found to
fail.<br>
<br>
One has to remember that in terms of museum specimens, we
need to apply storage solutions that will hopefully last
well beyond our career and for many more generations into
the future.<br>
<br>
I hope this helps.<br>
<br>
Jean-Marc<br>
<br>
Jean-Marc Gagnon, Ph.D. (he/him/his) (il/lui)<br>
Curator, Invertebrate Collections / Chief Scientist<br>
Conservateur, Collection des invert?br?s / Expert
scientifique en chef<br>
Canadian Museum of Nature / Mus?e canadien de la nature<br>
613 364 4066<br>
613 851-7556 cell<br>
613 364 4027 Fax<br>
<a class="moz-txt-link-abbreviated" href="mailto:jmgagnon@nature.ca">jmgagnon@nature.ca</a><<a href="mailto:jmgagnon@nature.ca"
moz-do-not-send="true">mailto:jmgagnon@nature.ca</a>><br>
<br>
Adresse postale / Postal Address:<br>
Canadian Museum of Nature / Mus?e canadien de la
nature<br>
P.O. Box 3443, Sta. D / Casier Postal 3443, Succ. D<br>
Ottawa, ON K1P 6P4 / Ottawa, ON
K1P 6P4<br>
Canada /
Canada<br>
<br>
Adresse de livraison / Courier Address :<br>
1740 Pink Road, Gatineau, QC, J9J 3N7<br>
<br>
<br>
<br>
<br>
From: <a class="moz-txt-link-abbreviated" href="mailto:crust-l-request@vims.edu">crust-l-request@vims.edu</a> [<a
href="mailto:crust-l-request@vims.edu"
moz-do-not-send="true">mailto:crust-l-request@vims.edu</a>]
On Behalf Of Michel Hendrickx Reners<br>
Sent: June 4, 2021 10:15 AM<br>
To: crust FORO <a class="moz-txt-link-rfc2396E" href="mailto:crust-l@vims.edu"><crust-l@vims.edu></a>; Paolo G. Albano
<a class="moz-txt-link-rfc2396E" href="mailto:pgalbano@gmail.com"><pgalbano@gmail.com></a><br>
Subject: [EXT]Re: [crust-l:11293] Waterproof paper for
samples in ethanol<br>
<br>
COURRIEL EXTERNE. Ne cliquez sur aucun lien ou pi?ce
jointe ? moins que vous ne connaissiez l'exp?diteur.<br>
EXTERNAL EMAIL. Do not click any links or attachments
unless you know the sender.<br>
We are using 100% cotton paper (available in different
densities). We print the collection labels with a Laser
Printer. We have had these in ethanol for up to 15 years
(maybe more?) and it holds very well. But pencil cannot
also be used (we do so for provisional labels).<br>
Regards.<br>
Michel E. Hendrickx<br>
<br>
<br>
<br>
El vie, 4 de jun. de 2021 a la(s) 08:04, Paolo G. Albano
(<a class="moz-txt-link-abbreviated" href="mailto:pgalbano@gmail.com">pgalbano@gmail.com</a><a class="moz-txt-link-rfc2396E" href="mailto:pgalbano@gmail.com"><mailto:pgalbano@gmail.com></a>)
escribi?:<br>
Dear Colleagues,<br>
I am looking for a waterproof paper to write with pencil
labels for samples in ethanol.<br>
I have seen some institutions using polyethylene sheets,
but these are not easily available on the market (or maybe
I am not aware of a suitable provider in the EU).<br>
In contrast, sheets in polyester are easily available,
even in convenient A4 format (laser printable if
necessary), but I thought polyester has poorer resistance
to ethanol. Maybe I am too concerned?<br>
Do you have any suggestions or experience to share?<br>
Thank you and best regards,<br>
Paolo<br>
<br>
--<br>
<br>
<br>
<br>
Dr. Paolo G. ALBANO, Ph.D.<br>
<br>
Senior Scientist, Stazione Zoologica Anton Dohrn, Naples,
Italy<br>
<br>
Research Associate, Department of Paleontology, University
of Vienna, Austria<br>
<br>
<br>
<br>
E-mail: <a class="moz-txt-link-abbreviated" href="mailto:pgalbano@gmail.com">pgalbano@gmail.com</a><<a
href="mailto:pgalbano@gmail.com" moz-do-not-send="true">mailto:pgalbano@gmail.com</a>>;
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<br>
<br>
NEW Native biodiversity collapse in the Eastern
Mediterranean<<a
href="https://royalsocietypublishing.org/doi/10.1098/rspb.2020.2469"
moz-do-not-send="true">https://royalsocietypublishing.org/doi/10.1098/rspb.2020.2469</a>>
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<br>
Full publication list including links to pdfs and journal
webpages here<<a
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moz-do-not-send="true">https://homepage.univie.ac.at/paolo.albano/publication_list.html</a>><br>
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<<a href="https://nature.ca/" moz-do-not-send="true">https://nature.ca/</a>><br>
<br>
Emailfooter20201231_GetIntoEntrezDansLaNature.<br>
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<br>
Message: 7<br>
Date: Fri, 4 Jun 2021 11:48:38 -0400<br>
From: John E Simmons <a class="moz-txt-link-rfc2396E" href="mailto:simmons.johne@gmail.com"><simmons.johne@gmail.com></a><br>
To: NHCOLL-new <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: [Nhcoll-l] Old Croone Day 2021<br>
Message-ID:<br>
<a class="moz-txt-link-rfc2396E" href="mailto:CAF7GCDZj6AnPZ2FyfxTeZwM8ZZ7Lnb8e0OpZq+wMpFiFv0gH1w@mail.gmail.com"><CAF7GCDZj6AnPZ2FyfxTeZwM8ZZ7Lnb8e0OpZq+wMpFiFv0gH1w@mail.gmail.com></a><br>
Content-Type: text/plain; charset="utf-8"<br>
<br>
*Old Croone Day, 04 June 2021*<br>
<br>
<br>
<br>
There was once a man, William Croone,<br>
<br>
Whose specimens deteriorated too soon.<br>
<br>
But using spirits of wine,<br>
<br>
He found they did fine,<br>
<br>
Which we celebrate each 4th of June.<br>
<br>
<br>
<br>
Old Croone Day is an international holiday to celebrate
the first recorded<br>
mention of the preservation of scientific specimens in
alcohol, which took<br>
place on 04 June of 1662. On that momentous occasion, Dr.
William Croone<br>
(1633-1684) showed his fellow members of the Royal Society
of London ?two<br>
embryos of puppy-dogs, which he had kept eight days, and
were put in spirit<br>
in a glass-vial sealed hermetically.? Croone was a
founding member and<br>
secretary of the *Royal Society of London for Improving
Natural Knowledge*,<br>
the oldest scientific society in the world. Ironically,
his name was<br>
misspelled as Croune in the meeting records (see below).<br>
<br>
<br>
<br>
Croone, a graduate of Cambridge University (Emmanuel
College), variously<br>
served as a professor of Rhetoric at Gresham College, a
physician, and<br>
an anatomy<br>
lecturer while pursing diverse interests in physics,
physiology, and<br>
embryology. It was Croone?s interest in entomology that
led him to discover<br>
the possibilities of fluid preservation in spirits of wine
(ethyl alcohol).<br>
<br>
<br>
<br>
Let us join together to celebrate the spirit of curiosity
and scientific<br>
inquiry with a glass of your favorite beverage and a toast
the preservation<br>
of good friendships while basking in the pleasure of
finding things out.<br>
<br>
<br>
<br>
Here?s to you, Dr. William Croone!<br>
<br>
<br>
<br>
[image: image.png]<br>
<br>
--John<br>
<br>
<br>
John E. Simmons<br>
Writer and Museum Consultant<br>
Museologica<br>
*and*<br>
Associate Curator of Collections<br>
Earth and Mineral Science Museum & Art Gallery<br>
Penn State University<br>
*and*<br>
Investigador Asociado, Departamento de Ornitologia<br>
Museo de Historia Natural, Universidad Nacional Mayor de
San Marcos, Lima<br>
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<br>
Message: 8<br>
Date: Fri, 4 Jun 2021 16:01:29 +0000<br>
From: "Rincon Rodriguez,Laura"
<a class="moz-txt-link-rfc2396E" href="mailto:rinconrodriguezl@ufl.edu"><rinconrodriguezl@ufl.edu></a><br>
To: <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu">"nhcoll-l@mailman.yale.edu"</a>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
Message-ID:<br>
<a class="moz-txt-link-rfc2396E" href="mailto:BN6PR2201MB10129F8CA91BA24168BDD398CB3B9@BN6PR2201MB1012.namprd22.prod.outlook.com"><BN6PR2201MB10129F8CA91BA24168BDD398CB3B9@BN6PR2201MB1012.namprd22.prod.outlook.com></a><br>
<br>
Content-Type: text/plain; charset="windows-1252"<br>
<br>
Hello Nicki,<br>
<br>
For storage of internal labels. see:<br>
<br>
<a
href="https://stashc.com/the-publication/labels/object-labels/storage-system-for-deteriorating-fluid-specimen-labels/"
moz-do-not-send="true">https://stashc.com/the-publication/labels/object-labels/storage-system-for-deteriorating-fluid-specimen-labels/</a><br>
<br>
For protection of fragile or damaged labels. See:<br>
<br>
<a
href="https://stashc.com/the-publication/labels/object-labels/polyester-film-sleeves-for-protection-of-fragile-or-damaged-specimen-labels/"
moz-do-not-send="true">https://stashc.com/the-publication/labels/object-labels/polyester-film-sleeves-for-protection-of-fragile-or-damaged-specimen-labels/</a><br>
<br>
<br>
Laura Rinc?n<br>
Museum Studies Master's student<br>
University of Florida<br>
Storage System for Deteriorating Fluid Specimen Labels |
Storage Techniques for Art Science & History
Collections<<a
href="https://stashc.com/the-publication/labels/object-labels/storage-system-for-deteriorating-fluid-specimen-labels/"
moz-do-not-send="true">https://stashc.com/the-publication/labels/object-labels/storage-system-for-deteriorating-fluid-specimen-labels/</a>><br>
A storage system developed for 35mm film negatives has
been adapted for this purpose. It consists of polyester
film sleeves fabricated to hold 35mm film negative strips,
alkaline reserve folders designed to hold several of the
sleeves, and an alkaline reserve box to hold the folders
(Fig. 1).<br>
stashc.com<br>
<br>
<br>
________________________________<br>
From: Nhcoll-l <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a>
on behalf of Dirk Neumann <a class="moz-txt-link-rfc2396E" href="mailto:neumann@snsb.de"><neumann@snsb.de></a><br>
Sent: Friday, June 4, 2021 8:36 AM<br>
To: Rob Robins <a class="moz-txt-link-rfc2396E" href="mailto:rhrobins@flmnh.ufl.edu"><rhrobins@flmnh.ufl.edu></a>;
<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
[External Email]<br>
Hi Rob,<br>
<br>
good that you highlighted the need to adjust the setup
& (systematic) arrangement of the collections as well;
Nicki mentioned this but it is really worth highlighting
this (and there was an early post on this by Paul
Callomon, where they arranged the small jars in boxes to
support monitoring and collection management).<br>
<br>
All these measures come at a cost, and often an increase
in monitoring need not considered, even though increased
staff time requirements are one of the most expensive
factor, which is all too often ignored by administrations.<br>
<br>
We once had the same issue, (using recycled jars etc.),
and choose the opposite path: investing in high quality
jars to reduce staff time needed for the monitoring,
because it was (and is) unlikely that we will receive more
staff. But this is no remedy against crowded collections,
of course.<br>
<br>
You can choose different directions, but usually you need
to pay a price, and from a conservatory point of view you
should be able to pay it. Just noticed that Paul linked
his article while I was typing this.<br>
<br>
With best wishes<br>
Dirk<br>
<br>
<br>
Am 04.06.2021 um 14:09 schrieb Rob Robins:<br>
Hi Folks,<br>
Not to get too philosophical here, but I feel strongly
that everyone working in museums must work to save
space/use the space they have more efficiently.<br>
<br>
Space limitations are an existential threat to museum
collections. We've all seen what administrative bodies
tend to do when space runs out/costs become too high
(really different sides of the same coin). Crises ensue
and sometimes the collections are thrown out or
transferred. The costs are huge and the outcomes wholly
antithetical to the point of having said collections in
the first place. This is to say nothing to the very real
harm done to morale of the collections community.<br>
<br>
The last 60 years have seen huge advances in ways of
increasing access to large collections of items while
simultaneously using a smaller footprint to store them.
These advances are seen at work not just at for profit
commercial enterprises but in the largest libraries.<br>
<br>
I applaud those researching the options and applying these
solutions to museum collections.<br>
<br>
Best wishes,<br>
<br>
Rob<br>
<br>
P.S. Dirk makes an excellent point about monitoring fluid
collections for evaporation, especially the smallest
containers. This is of course easily done in a jar-sized
arranged collection -- one only need visit the block of
shelves that contain all the smallest containers, rather
than wander the entire collection hoping to encounter
small containers by chance in a phylogenetic system; an
onerous, costly, and inefficient procedure predestined to
skip a number of the containers one intended to survey.<br>
<br>
________________________________<br>
From: Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><mailto:nhcoll-l-bounces@mailman.yale.edu></a>
on behalf of Sergio Montagud
<a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a><a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><mailto:sergio.montagud@gmail.com></a><br>
Sent: Friday, June 4, 2021 7:47 AM<br>
To:
<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
[External Email]<br>
<br>
What an interesting information, Erik.<br>
Thanks to share<br>
<br>
Sergio<br>
<br>
<br>
<br>
From: Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><mailto:nhcoll-l-bounces@mailman.yale.edu></a>
on behalf of Erik ?hlander
<a class="moz-txt-link-rfc2396E" href="mailto:Erik.Ahlander@nrm.se"><Erik.Ahlander@nrm.se></a><a class="moz-txt-link-rfc2396E" href="mailto:Erik.Ahlander@nrm.se"><mailto:Erik.Ahlander@nrm.se></a><br>
Date: Friday, 4 June 2021 at 11:55<br>
To: Simon Moore
<a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><couteaufin@btinternet.com></a><a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><mailto:couteaufin@btinternet.com></a>,
Nicole Seiden
<a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a><br>
Cc: NHCOLL-new
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
<br>
<br>
Dear Nicki,<br>
<br>
<br>
<br>
As you already have been informed. Never ever discard the
original label! Also the physical connection to the
specimen is important. We have done the opposite: moved
specimen to lager jars to be able to take care of the
labels. If you have to save space: discard the specimens
and keep the labels (OK, I am joking ? maybe). I am
presently regaining information lost in the 1790s through
fragments of original labels. A picture of a label is not
enough. The kind of ink and paper is important. We have
plans for the future to test if chemical analysis of the
labels can help understanding the origin of certain
important specimens.<br>
<br>
<br>
<br>
Best wishes,<br>
<br>
<br>
<br>
<br>
<br>
Erik ?hlander<br>
<br>
vertebrate zoology and museum history<br>
<br>
<br>
<br>
ZOO<br>
<br>
Swedish Museum of Natural History<br>
<br>
PO Box 50007<br>
<br>
SE-10405 Stockholm<br>
<br>
Sweden<br>
<br>
+46 0 8 5195 4118<br>
<br>
+46 0 70 225 2716<br>
<br>
<a class="moz-txt-link-abbreviated" href="mailto:erik.ahlander@nrm.se">erik.ahlander@nrm.se</a><a class="moz-txt-link-rfc2396E" href="mailto:erik.ahlander@nrm.se"><mailto:erik.ahlander@nrm.se></a><br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
Fr?n: Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><mailto:nhcoll-l-bounces@mailman.yale.edu></a>
F?r Simon Moore<br>
Skickat: den 3 juni 2021 16:19<br>
Till: Nicole Seiden
<a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a><br>
Kopia: NHCOLL-new
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a><br>
?mne: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
<br>
<br>
Hi Nicole,<br>
<br>
<br>
<br>
Yes a trade card binder should be good. Ensure that there
is a cross-ref?ing number somewhere even if it?s the
original acquisition number.<br>
<br>
<br>
<br>
As to repairing the flaky ones, I used to back them onto
Japanese tissue with a little neutral PVA. A bit
terrifying at first but I took time to practice using bits
of flaky browned paper, really hones the skills and the
labels were easy after that!<br>
<br>
<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,<br>
<br>
<a
href="http://www.natural-history-conservation.com<https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=CTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc&e="
moz-do-not-send="true">www.natural-history-conservation.com<https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=CTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc&e=</a>><br>
<br>
<br>
[<a class="moz-txt-link-freetext" href="cid:image001.png@01D75936.4168EB20">cid:image001.png@01D75936.4168EB20</a>][<a class="moz-txt-link-freetext" href="cid:image002.jpg@01D75936.4168EB20">cid:image002.jpg@01D75936.4168EB20</a>]<br>
<br>
<br>
<br>
<br>
On 3 Jun 2021, at 14:56, Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>>
wrote:<br>
<br>
Hello everyone,<br>
<br>
Thank you very kindly for your responses and input!<br>
I do intend to digitize the labels before any final
movement of them however, we are also planning to convert
our database from Access to Specify in the next year or
two. Until we switch into Specify, our photos will be
stored on a separate hard drive and won't be attached to
the individual records right away. I'm not keen on
discarding the labels entirely, as I agree with the notion
that digital data remains vulnerable to several sources
(e.g., hackers, server failure, human error, etc.), and
the curators here are able to recognize the handwriting of
previous curators and collectors, as others have noted.<br>
<br>
Simon - Organizing the labels into stamp albums is a
clever idea! We may do something similar - maybe something
like a trading card binder.<br>
Eric - I'm partial to jar-size labels too! I'm hoping to
make this my next project after organizing the jars by
size.<br>
<br>
Lennart - Storing them in alcohol would take up additional
space, and if you store multiple labels in a single jar of
alcohol, retrieving and returning individual labels
becomes a challenge and risks damaging the labels. My vote
is to store them in a dry envelope or filing system like
Simon suggested.<br>
Has anyone laminated their old/redundant/archived labels?
Some of our labels are in poor condition and laminating
them may make handling them less hazardous.<br>
<br>
Cheers,<br>
Nicki<br>
<br>
Nicki L. Seiden, M.Sc.<br>
She/Her/Hers<br>
Research Collection Manager<br>
Harbor Branch Oceanographic Institute<br>
<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><<a href="mailto:nseiden@fau.edu"
moz-do-not-send="true">mailto:nseiden@fau.edu</a>><br>
From: William Poly
<<a class="moz-txt-link-abbreviated" href="mailto:wpoly@calacademy.org">wpoly@calacademy.org</a><a class="moz-txt-link-rfc2396E" href="mailto:wpoly@calacademy.org"><mailto:wpoly@calacademy.org></a>><br>
Sent: Thursday, June 3, 2021 6:44 AM<br>
To: Simon Moore
<<a class="moz-txt-link-abbreviated" href="mailto:couteaufin@btinternet.com">couteaufin@btinternet.com</a><a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><mailto:couteaufin@btinternet.com></a>><br>
Cc: Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>>;
NHCOLL-new
<<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><mailto:nhcoll-l@mailman.yale.edu></a>><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
<br>
EXTERNAL EMAIL : Exercise
caution when responding, opening links, or opening
attachments.<br>
<br>
<br>
And multiple backups of all digital data would be useful.
As others noted, the original labels contain useful info
and should be saved.<br>
<br>
<br>
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore
<<a class="moz-txt-link-abbreviated" href="mailto:couteaufin@btinternet.com">couteaufin@btinternet.com</a><a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><mailto:couteaufin@btinternet.com></a>>
wrote:<br>
At the Natural History Museum in London we mounted all old
/ redundant labels into stamp albums with Mylar strips.
This was to preserve handwritings of former curators and
conservators, also some historic labels. I was unsure
about relying entirely on digital data system to keep this
vital resource but that in the days when data systems
could be hacked and injected with erasure viruses.
However, it left an impression with me which is why I?m
still rather sceptical about trusting all of my vital data
to the computer!<br>
<br>
With all good wishes, Simon<br>
<br>
Simon Moore MIScT, RSci, FLS, ACR<br>
Conservator of Natural Sciences and Cutlery Historian,<br>
<br>
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<br>
> On 2 Jun 2021, at 18:03, Nicole Seiden
<<a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><mailto:nseiden@fau.edu></a>>
wrote:<br>
><br>
> Hello everyone,<br>
><br>
> We are about to begin a major reorganization project
here at Harbor Branch to conserve on space and allow for
future growth. One part to this project includes rehousing
wet specimens into smaller size-appropriate jars, with our
smallest jar being 20mL scintillation vials, then
barcoding and organizing the jars by size. I?ve run into a
dilemma with this however, and I wanted to ask the
community for suggestions.<br>
><br>
> Specimens housed in 20mL vials are currently stored
in larger 8 oz jars so the handwritten collection label
and printed label (2?x 3?) are housed with the specimen.
By removing the 8 oz jars though, we can save a
substantial amount of space. For example ? we can house
more than 5,500 scintillation jars in a single column of
shelves, as opposed to ~900 8 oz jars per column. The
problem with the small scintillation jars is that the
collection labels are too large to store inside of them.
While these jars will be barcoded with catalog numbers and
unique location, I?m still uncomfortable with removing the
internal specimen labels.<br>
><br>
> One idea is to house these labels in a near-by folder
and after this project is completed, printing off new
jar-size appropriate labels, possibly with reduced
information. The original handwritten labels will likely
have to stay in this folder long-term though.<br>
><br>
> I?m curious if anyone else has tackled this dilemma,
or might have ideas on how they would address it if it
were their own collection?<br>
><br>
> Forever curious,<br>
> Nicki<br>
><br>
><br>
><br>
> Nicki L. Seiden, M.Sc.<br>
> She/Her/Hers<br>
> Research Collection Manager<br>
> Harbor Branch Oceanographic Institute<br>
> <a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><<a href="mailto:nseiden@fau.edu"
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------------------------------<br>
<br>
Message: 9<br>
Date: Fri, 4 Jun 2021 11:21:23 -0500<br>
From: "Dean A. Hendrickson"
<a class="moz-txt-link-rfc2396E" href="mailto:deanhend@austin.utexas.edu"><deanhend@austin.utexas.edu></a><br>
To: "Callomon,Paul" <a class="moz-txt-link-rfc2396E" href="mailto:prc44@drexel.edu"><prc44@drexel.edu></a><br>
Cc: Rob Robins <a class="moz-txt-link-rfc2396E" href="mailto:rhrobins@flmnh.ufl.edu"><rhrobins@flmnh.ufl.edu></a>, Sergio
Montagud<br>
<a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a>,
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu">"nhcoll-l@mailman.yale.edu"</a><br>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining
labels<br>
Message-ID:<br>
<a class="moz-txt-link-rfc2396E" href="mailto:CAHpV-HSFTs9U5HYrjdz4ijsZVo0PyXhQR2tQPWeikSR_-suU1w@mail.gmail.com"><CAHpV-HSFTs9U5HYrjdz4ijsZVo0PyXhQR2tQPWeikSR_-suU1w@mail.gmail.com></a><br>
Content-Type: text/plain; charset="utf-8"<br>
<br>
More on the topic of shelving system compression to save
extremely limited<br>
space in:<br>
<br>
Cohen, A., Hendrickson, D., & Casarez, M. (2019). *An
Alternative Shelving<br>
Arrangement for Natural History Collection Objects to
Optimize Space and<br>
Task Efficiency*. <a
href="https://doi.org/10.14351/0831-4985-33.1.55"
moz-do-not-send="true">https://doi.org/10.14351/0831-4985-33.1.55</a>
or<br>
<a href="http://dx.doi.org/10.26153/tsw/13255"
moz-do-not-send="true">http://dx.doi.org/10.26153/tsw/13255</a><br>
<br>
<br>
* <<a href="http://www.fishesoftexas.org/"
moz-do-not-send="true">http://www.fishesoftexas.org/</a>>fishesoftexas.org<br>
<<a href="http://fishesoftexas.org/"
moz-do-not-send="true">http://fishesoftexas.org/</a>>*<br>
<br>
*Dean A. Hendrickson, Ph.D. *(he/him/his), *Curator of
Ichthyology<br>
<<a
href="https://biodiversity.utexas.edu/collections/ichthyology"
moz-do-not-send="true">https://biodiversity.utexas.edu/collections/ichthyology</a>>,*
Integrative<br>
Biology <<a
href="https://biodiversity.utexas.edu/resources/collections"
moz-do-not-send="true">https://biodiversity.utexas.edu/resources/collections</a>>,
Biodiversity<br>
Center <<a
href="https://biodiversity.utexas.edu/resources/collections"
moz-do-not-send="true">https://biodiversity.utexas.edu/resources/collections</a>>,
University<br>
of Texas <<a href="https://www.utexas.edu/"
moz-do-not-send="true">https://www.utexas.edu/</a>>,
2900 Innovation Blvd., Austin, Texas<br>
78758-4445 USA. +1-512-471-9774; Orcid<br>
<<a href="http://orcid.org/0000-0001-7835-0295"
moz-do-not-send="true">http://orcid.org/0000-0001-7835-0295</a>>/
Bionomia<br>
<<a href="https://bionomia.net/0000-0001-7835-0295"
moz-do-not-send="true">https://bionomia.net/0000-0001-7835-0295</a>>
/ lab<br>
<<a href="https://sites.cns.utexas.edu/hendricksonlab"
moz-do-not-send="true">https://sites.cns.utexas.edu/hendricksonlab</a>>
/ collection<br>
<<a
href="https://biodiversity.utexas.edu/collections/ichthyology"
moz-do-not-send="true">https://biodiversity.utexas.edu/collections/ichthyology</a>><br>
<br>
<br>
<br>
<br>
On Fri, Jun 4, 2021 at 7:26 AM Callomon,Paul
<a class="moz-txt-link-rfc2396E" href="mailto:prc44@drexel.edu"><prc44@drexel.edu></a> wrote:<br>
<br>
> For one method for compressing alcohol collections
and dramatically<br>
> reducing inspection times, see:<br>
><br>
><br>
><br>
><br>
> <a
href="https://www.researchgate.net/publication/337950870_An_improved_design_for_the_storage_of_fluid-preserved_specimens_in_small_to_medium-sized_containers"
moz-do-not-send="true">
https://www.researchgate.net/publication/337950870_An_improved_design_for_the_storage_of_fluid-preserved_specimens_in_small_to_medium-sized_containers</a><br>
><br>
><br>
><br>
><br>
><br>
> Paul Callomon<br>
><br>
> Collection Manager, Malacology and General
Invertebrates<br>
> ------------------------------<br>
><br>
> *Academy of Natural Sciences of Drexel University*<br>
><br>
> 1900 Benjamin Franklin Parkway, Philadelphia PA
19103-1195, USA<br>
> *prc44@drexel.edu <a class="moz-txt-link-rfc2396E" href="mailto:prc44@drexel.edu"><prc44@drexel.edu></a> Tel
215-405-5096 - Fax 215-299-1170*<br>
><br>
><br>
><br>
><br>
><br>
><br>
><br>
> *From:* Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a> *On Behalf Of
*Rob<br>
> Robins<br>
> *Sent:* Friday, June 4, 2021 8:10 AM<br>
> *To:* Sergio Montagud
<a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a>;<br>
> <a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
> *Subject:* Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
><br>
><br>
><br>
> *External.*<br>
><br>
> Hi Folks,<br>
><br>
> Not to get too philosophical here, but I feel
strongly that everyone<br>
> working in museums must work to save space/use the
space they have more<br>
> efficiently.<br>
><br>
><br>
><br>
> Space limitations are an existential threat to museum
collections. We've<br>
> all seen what administrative bodies tend to do when
space runs out/costs<br>
> become too high (really different sides of the same
coin). Crises ensue and<br>
> sometimes the collections are thrown out or
transferred. The costs are huge<br>
> and the outcomes wholly antithetical to the point of
having said<br>
> collections in the first place. This is to say
nothing to the very real<br>
> harm done to morale of the collections community.<br>
><br>
><br>
><br>
> The last 60 years have seen huge advances in ways of
increasing access to<br>
> large collections of items while simultaneously using
a smaller footprint<br>
> to store them. These advances are seen at work not
just at for profit<br>
> commercial enterprises but in the largest libraries.<br>
><br>
><br>
><br>
> I applaud those researching the options and applying
these solutions to<br>
> museum collections.<br>
><br>
><br>
><br>
> Best wishes,<br>
><br>
><br>
> Rob<br>
><br>
><br>
><br>
> P.S. Dirk makes an excellent point about monitoring
fluid collections for<br>
> evaporation, especially the smallest containers. This
is of course easily<br>
> done in a jar-sized arranged collection -- one only
need visit the block of<br>
> shelves that contain all the smallest containers,
rather than wander the<br>
> entire collection hoping to encounter small
containers by chance in a<br>
> phylogenetic system; an onerous, costly, and
inefficient procedure<br>
> predestined to skip a number of the containers one
intended to survey.<br>
><br>
><br>
> ------------------------------<br>
><br>
> *From:* Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a> on behalf of
Sergio<br>
> Montagud <a class="moz-txt-link-rfc2396E" href="mailto:sergio.montagud@gmail.com"><sergio.montagud@gmail.com></a><br>
> *Sent:* Friday, June 4, 2021 7:47 AM<br>
> *To:* <a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a>
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
> *Subject:* Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
><br>
><br>
><br>
> *[External Email]*<br>
><br>
> What an interesting information, Erik.<br>
> Thanks to share<br>
><br>
> Sergio<br>
><br>
><br>
><br>
> *From: *Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a> on behalf of
Erik<br>
> ?hlander <a class="moz-txt-link-rfc2396E" href="mailto:Erik.Ahlander@nrm.se"><Erik.Ahlander@nrm.se></a><br>
> *Date: *Friday, 4 June 2021 at 11:55<br>
> *To: *Simon Moore <a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><couteaufin@btinternet.com></a>,
Nicole Seiden <<br>
> <a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a>><br>
> *Cc: *NHCOLL-new <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
> *Subject: *Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
><br>
><br>
><br>
> Dear Nicki,<br>
><br>
><br>
><br>
> As you already have been informed. Never ever discard
the original label!<br>
> Also the physical connection to the specimen is
important. We have done the<br>
> opposite: moved specimen to lager jars to be able to
take care of the<br>
> labels. If you have to save space: discard the
specimens and keep the<br>
> labels (OK, I am joking ? maybe). I am presently
regaining information lost<br>
> in the 1790s through fragments of original labels. A
picture of a label is<br>
> not enough. The kind of ink and paper is important.
We have plans for the<br>
> future to test if chemical analysis of the labels can
help understanding<br>
> the origin of certain important specimens.<br>
><br>
><br>
><br>
> Best wishes,<br>
><br>
><br>
><br>
><br>
><br>
> Erik ?hlander<br>
><br>
> vertebrate zoology and museum history<br>
><br>
><br>
><br>
> ZOO<br>
><br>
> Swedish Museum of Natural History<br>
><br>
> PO Box 50007<br>
><br>
> SE-10405 Stockholm<br>
><br>
> Sweden<br>
><br>
> +46 0 8 5195 4118<br>
><br>
> +46 0 70 225 2716<br>
><br>
> <a class="moz-txt-link-abbreviated" href="mailto:erik.ahlander@nrm.se">erik.ahlander@nrm.se</a><br>
><br>
><br>
><br>
><br>
><br>
><br>
><br>
> *Fr?n:* Nhcoll-l
<a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l-bounces@mailman.yale.edu"><nhcoll-l-bounces@mailman.yale.edu></a> *F?r *Simon
Moore<br>
> *Skickat:* den 3 juni 2021 16:19<br>
> *Till:* Nicole Seiden <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a><br>
> *Kopia:* NHCOLL-new <a class="moz-txt-link-rfc2396E" href="mailto:nhcoll-l@mailman.yale.edu"><nhcoll-l@mailman.yale.edu></a><br>
> *?mne:* Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
><br>
><br>
><br>
> Hi Nicole,<br>
><br>
><br>
><br>
> Yes a trade card binder should be good. Ensure that
there is a<br>
> cross-ref?ing number somewhere even if it?s the
original acquisition number.<br>
><br>
><br>
><br>
> As to repairing the flaky ones, I used to back them
onto Japanese tissue<br>
> with a little neutral PVA. A bit terrifying at first
but I took time to<br>
> practice using bits of flaky browned paper, really
hones the skills and the<br>
> labels were easy after that!<br>
><br>
><br>
><br>
> With all good wishes, Simon<br>
><br>
> Simon Moore MIScT, RSci, FLS, ACR<br>
> Conservator of Natural Sciences and Cutlery
Historian,<br>
><br>
> <a
href="http://www.natural-history-conservation.com"
moz-do-not-send="true">www.natural-history-conservation.com</a><br>
> <<a
href="https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV%26d%3DDwMFaQ%26c%3DsJ6xIWYx-zLMB3EPkvcnVg%26r%3DMCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ%26m%3DDo8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg%26s%3DCTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc%26e%3D&data=04%7C01%7Cprc44%40drexel.edu%7C585e7512844043ac55de08d927526048%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C1%7C637584057028917618%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=YTbKaQ0IgNMjC4eNFjN%2Foxq6Vg0dGnbjdJH8ePz5%2FgM%3D&reserved=0"
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><br>
><br>
><br>
><br>
> On 3 Jun 2021, at 14:56, Nicole Seiden
<a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a> wrote:<br>
><br>
> Hello everyone,<br>
><br>
> Thank you very kindly for your responses and input!<br>
> I do intend to digitize the labels before any final
movement of them<br>
> however, we are also planning to convert our database
from Access to<br>
> Specify in the next year or two. Until we switch into
Specify, our photos<br>
> will be stored on a separate hard drive and won't be
attached to the<br>
> individual records right away. I'm not keen on
discarding the labels<br>
> entirely, as I agree with the notion that digital
data remains vulnerable<br>
> to several sources (e.g., hackers, server failure,
human error, etc.), and<br>
> the curators here are able to recognize the
handwriting of previous<br>
> curators and collectors, as others have noted.<br>
><br>
> Simon - Organizing the labels into stamp albums is a
clever idea! We may<br>
> do something similar - maybe something like a trading
card binder.<br>
> Eric - I'm partial to jar-size labels too! I'm hoping
to make this my next<br>
> project after organizing the jars by size.<br>
><br>
> Lennart - Storing them in alcohol would take up
additional space, and if<br>
> you store multiple labels in a single jar of alcohol,
retrieving and<br>
> returning individual labels becomes a challenge and
risks damaging the<br>
> labels. My vote is to store them in a dry envelope or
filing system like<br>
> Simon suggested.<br>
> Has anyone laminated their old/redundant/archived
labels? Some of our<br>
> labels are in poor condition and laminating them may
make handling them<br>
> less hazardous.<br>
><br>
> Cheers,<br>
> Nicki<br>
><br>
> Nicki L. Seiden, M.Sc.<br>
> She/Her/Hers<br>
> Research Collection Manager<br>
> Harbor Branch Oceanographic Institute<br>
> <a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><br>
> From: William Poly <a class="moz-txt-link-rfc2396E" href="mailto:wpoly@calacademy.org"><wpoly@calacademy.org></a><br>
> Sent: Thursday, June 3, 2021 6:44 AM<br>
> To: Simon Moore <a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><couteaufin@btinternet.com></a><br>
> Cc: Nicole Seiden <a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a>; NHCOLL-new
<<a class="moz-txt-link-abbreviated" href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
> ><br>
> Subject: Re: [Nhcoll-l] Rehousing specimens and
retaining labels<br>
><br>
> EXTERNAL EMAIL :
Exercise caution when<br>
> responding, opening links, or opening attachments.<br>
><br>
><br>
> And multiple backups of all digital data would be
useful. As others<br>
> noted, the original labels contain useful info and
should be saved.<br>
><br>
><br>
> On Thu, Jun 3, 2021 at 4:06 AM Simon Moore
<a class="moz-txt-link-rfc2396E" href="mailto:couteaufin@btinternet.com"><couteaufin@btinternet.com></a><br>
> wrote:<br>
> At the Natural History Museum in London we mounted
all old / redundant<br>
> labels into stamp albums with Mylar strips. This was
to preserve<br>
> handwritings of former curators and conservators,
also some historic<br>
> labels. I was unsure about relying entirely on
digital data system to keep<br>
> this vital resource but that in the days when data
systems could be hacked<br>
> and injected with erasure viruses. However, it left
an impression with me<br>
> which is why I?m still rather sceptical about
trusting all of my vital data<br>
> to the computer!<br>
><br>
> With all good wishes, Simon<br>
><br>
> Simon Moore MIScT, RSci, FLS, ACR<br>
> Conservator of Natural Sciences and Cutlery
Historian,<br>
><br>
><br>
> <a
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> > On 2 Jun 2021, at 18:03, Nicole Seiden
<a class="moz-txt-link-rfc2396E" href="mailto:nseiden@fau.edu"><nseiden@fau.edu></a> wrote:<br>
> ><br>
> > Hello everyone,<br>
> ><br>
> > We are about to begin a major reorganization
project here at Harbor<br>
> Branch to conserve on space and allow for future
growth. One part to this<br>
> project includes rehousing wet specimens into smaller
size-appropriate<br>
> jars, with our smallest jar being 20mL scintillation
vials, then barcoding<br>
> and organizing the jars by size. I?ve run into a
dilemma with this however,<br>
> and I wanted to ask the community for suggestions.<br>
> ><br>
> > Specimens housed in 20mL vials are currently
stored in larger 8 oz jars<br>
> so the handwritten collection label and printed label
(2?x 3?) are housed<br>
> with the specimen. By removing the 8 oz jars though,
we can save a<br>
> substantial amount of space. For example ? we can
house more than 5,500<br>
> scintillation jars in a single column of shelves, as
opposed to ~900 8 oz<br>
> jars per column. The problem with the small
scintillation jars is that the<br>
> collection labels are too large to store inside of
them. While these jars<br>
> will be barcoded with catalog numbers and unique
location, I?m<br>
> still uncomfortable with removing the internal
specimen labels.<br>
> ><br>
> > One idea is to house these labels in a near-by
folder and after this<br>
> project is completed, printing off new jar-size
appropriate labels,<br>
> possibly with reduced information. The original
handwritten labels will<br>
> likely have to stay in this folder long-term though.<br>
> ><br>
> > I?m curious if anyone else has tackled this
dilemma, or might have ideas<br>
> on how they would address it if it were their own
collection?<br>
> ><br>
> > Forever curious,<br>
> > Nicki<br>
> ><br>
> ><br>
> ><br>
> > Nicki L. Seiden, M.Sc.<br>
> > She/Her/Hers<br>
> > Research Collection Manager<br>
> > Harbor Branch Oceanographic Institute<br>
> > <a class="moz-txt-link-abbreviated" href="mailto:nseiden@fau.edu">nseiden@fau.edu</a><br>
> > _______________________________________________<br>
> > Nhcoll-l mailing list<br>
> > <a class="moz-txt-link-abbreviated" href="mailto:Nhcoll-l@mailman.yale.edu">Nhcoll-l@mailman.yale.edu</a><br>
> ><br>
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_______________________________________________<br>
NHCOLL-L is brought to you by the Society for the
Preservation of<br>
Natural History Collections (SPNHC), an international
society whose<br>
mission is to improve the preservation, conservation and
management of<br>
natural history collections to ensure their continuing
value to<br>
society. See <a href="http://www.spnhc.org"
moz-do-not-send="true">http://www.spnhc.org</a> for
membership information.<br>
Advertising on NH-COLL-L is inappropriate.<br>
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------------------------------<br>
<br>
End of Nhcoll-l Digest, Vol 109, Issue 2<br>
****************************************<br>
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<pre class="moz-quote-pre" wrap="">_______________________________________________
Nhcoll-l mailing list
<a class="moz-txt-link-abbreviated" href="mailto:Nhcoll-l@mailman.yale.edu">Nhcoll-l@mailman.yale.edu</a>
<a class="moz-txt-link-freetext" href="https://mailman.yale.edu/mailman/listinfo/nhcoll-l">https://mailman.yale.edu/mailman/listinfo/nhcoll-l</a>
_______________________________________________
NHCOLL-L is brought to you by the Society for the Preservation of
Natural History Collections (SPNHC), an international society whose
mission is to improve the preservation, conservation and management of
natural history collections to ensure their continuing value to
society. See <a class="moz-txt-link-freetext" href="http://www.spnhc.org">http://www.spnhc.org</a> for membership information.
Advertising on NH-COLL-L is inappropriate.
</pre>
</blockquote>
<p><br>
</p>
<div class="moz-signature">-- <br>
<p><img src="cid:part160.D8AC229B.B04AADF5@snsb.de" alt=""
width="152" height="59"></p>
<p><br>
Dirk Neumann<br>
<br>
Tel: 089 / 8107-111<br>
Fax: 089 / 8107-300<br>
neumann(a)snsb.de<br>
<br>
Postanschrift:<br>
<br>
Staatliche Naturwissenschaftliche Sammlungen Bayerns<br>
Zoologische Staatssammlung München<br>
Dirk Neumann, Sektion Ichthyologie / DNA-Storage<br>
Münchhausenstr. 21<br>
81247 München<br>
<br>
Besuchen Sie unsere Sammlung:<br>
<a class="moz-txt-link-freetext" href="http://www.zsm.mwn.de/sektion/ichthyologie-home/">http://www.zsm.mwn.de/sektion/ichthyologie-home/</a><br>
<br>
---------<br>
<br>
Dirk Neumann<br>
<br>
Tel: +49-89-8107-111<br>
Fax: +49-89-8107-300<br>
neumann(a)snsb.de<br>
<br>
postal address:<br>
<br>
Bavarian Natural History Collections<br>
The Bavarian State Collection of Zoology<br>
Dirk Neumann, Section Ichthyology / DNA-Storage<br>
Muenchhausenstr. 21<br>
81247 Munich (Germany)<br>
<br>
Visit our section at:<br>
<a class="moz-txt-link-freetext" href="http://www.zsm.mwn.de/sektion/ichthyologie-home/">http://www.zsm.mwn.de/sektion/ichthyologie-home/</a><br>
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