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<p class="MsoNormal">Hi Lennart<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Yes, deaccessioning is the term you are looking for – which is the opposite of accessioning – the legal process of accepting material into your collection which is different from cataloging. The catalog record will remain in the collection
for future reference but it will be indicated as having been deaccessioned. Although collections typically keep most of the material they accession, there are a few scenarios under which items may be deaccessioned:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Gift to another institution<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Exchange with another institution<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Specimen lost (neglect, shipping issues, etc.)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Specimen destroyed (destructive sampling, used up in the course of research, etc.)<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">There is a good explanation of these in Museum Registration Methods 6<sup>th</sup> edition (Chapter 3I) (<a href="https://rowman.com/ISBN/9781538113110/Museum-Registration-Methods-Sixth-Edition">https://rowman.com/ISBN/9781538113110/Museum-Registration-Methods-Sixth-Edition</a>)
and Things Great and Small (Chapter 7) (<a href="https://rowman.com/ISBN/9781442277458/Things-Great-and-Small-Collections-Management-Policies-Second-Edition">https://rowman.com/ISBN/9781442277458/Things-Great-and-Small-Collections-Management-Policies-Second-Edition</a>)
which I highly recommend you purchase as references. I will send you PDF’s of these chapters offline<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A good database management system should be able to handle all of these scenarios and show the relationship between the cause and effect.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hope that helps<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Andy<o:p></o:p></p>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-AU"> A : A : A :<br>
}<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°><br>
V V V<br>
Andy Bentley<br>
Ichthyology Collection Manager<br>
University of Kansas<br>
Biodiversity Institute<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-AU">Dyche Hall<br>
<a href="x-apple-data-detectors://9/">1345 Jayhawk Boulevard</a><br>
<a href="x-apple-data-detectors://9/">Lawrence, KS, 66045-7561</a><br>
<a href="x-apple-data-detectors://9/">USA</a><br>
<br>
Tel: <a href="tel:%28785%29%20864-3863" target="_blank">(785) 864-3863</a><br>
Fax: <a href="tel:%28785%29%20864-5335" target="_blank">(785) 864-5335</a> <br>
Email: <a href="mailto:abentley@ku.edu" target="_blank">abentley@ku.edu</a> <o:p></o:p></span></p>
<p class="MsoNormal">ORCID: <span style="color:#494A4C;background:white"><a href="https://orcid.org/0000-0002-3093-1258">https://orcid.org/0000-0002-3093-1258</a><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-AU"><a href="http://ichthyology.biodiversity.ku.edu/" target="_blank">http://ichthyology.biodiversity.ku.edu</a></span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> A : A : A :<br>
}<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°><br>
V V V<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> <b>
On Behalf Of </b>Lennart Lennuk<br>
<b>Sent:</b> Friday, January 14, 2022 2:49 AM<br>
<b>To:</b> nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> [Nhcoll-l] terminology question<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="ET" style="color:black">Hi!<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black">Just a quick terminology question.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black">What is a word for the act when an specimen in collection is destroyed and it needs to be maked that this specimen no longer exist in that collection?<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">Best regards!<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">Lennart Lennuk<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">Head of collections<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">Estonian Museum of Natural History<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">+372 6603404, 56569916<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
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