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<p class="MsoNormal">Hi Lennart,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We use the term “deaccessioning” to refer to the deliberate removal from our collection of a specimen for any reason. Nowadays, deaccessioning most often refers to specimens given (or exchanged) to another institution.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">When we deaccession a specimen, we create a permanent record of the act, and file it with our central Registrars office. This is the mirror image of accessioning, which is what we do when we formally acquire specimens. (Accession Records
are also filed with and maintained by our Registrars Office.)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">One small problem I have with our terminology involves specimens that were removed from our collection many decades ago. I consider these to have been deaccessioned even though they may not have been formally recorded with the Registrars
Office at the time. To me, the fact that they were deliberately removed from our collection constitutes their being deaccessioned.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Regards,<o:p></o:p></p>
<p class="MsoNormal">Tom<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal">Thomas J. Trombone | Data Manager | Department of Ornithology<o:p></o:p></p>
<p class="MsoNormal">American Museum of Natural History | Central Park West @ 79th Street | New York, NY 10024-5192<o:p></o:p></p>
<p class="MsoNormal">(212) 313-7783 | <a href="mailto:trombone@amnh.org"><span style="color:blue">trombone@amnh.org</span></a> |
<a href="http://www.amnh.org/our-research/vertebrate-zoology/ornithology"><span style="color:blue">http://www.amnh.org/our-research/vertebrate-zoology/ornithology</span></a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> <b>
On Behalf Of </b>Lennart Lennuk<br>
<b>Sent:</b> Friday, 14 January 2022 8:33 AM<br>
<b>To:</b> neumann@snsb.de; nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> Re: [Nhcoll-l] terminology question<o:p></o:p></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:solid #9C6500 1.0pt;padding:2.0pt 2.0pt 2.0pt 2.0pt">
<p class="MsoNormal" style="line-height:12.0pt;background:#FFEB9C"><b><span lang="ET" style="font-size:10.0pt;color:black">EXTERNAL SENDER</span></b><span lang="ET" style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="ET" style="color:black">Hi!<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black">Thank you all!<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black">Dirk, I ment the terminology for the act that has to be done when specimen is lost, destroyed, gifted to another museum etc.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black">'Deaccession' seems right to me.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">Head!<br>
Lennart<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="ET" style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="ET" style="mso-fareast-language:ET">From:</span></b><span lang="ET" style="mso-fareast-language:ET"> Nhcoll-l [<a href="mailto:nhcoll-l-bounces@mailman.yale.edu">mailto:nhcoll-l-bounces@mailman.yale.edu</a>]
<b>On Behalf Of </b>Dirk Neumann<br>
<b>Sent:</b> Friday, January 14, 2022 11:59 AM<br>
<b>To:</b> <a href="mailto:nhcoll-l@mailman.yale.edu">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> Re: [Nhcoll-l] terminology question<o:p></o:p></span></p>
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</div>
<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="ET">Good morning Lennart,</span><span lang="ET" style="font-size:12.0pt;mso-fareast-language:ET"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="ET">what exactly do you mean with "destroyed"? There may be different levels:<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="ET">Our collection had many losses during the Second World War, specimens were considered "destroyed", but some where apparently only "lost" and reappeared later and re-discovered, e.g. in the teaching collection of the university.
Usually, you would refer to "destroyed", if there is proof. Otherwise , it is better to say "missing" or "lost since" if the specimen cannot be traced. We keep records for all (published) historic specimens from our collection in our database (not only the
types), as we receive sporadically requests from scientists for these specimens. Examples for the different stages of "lost" missing" destroyed" are for example in
<a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpfeil-verlag.de%2Fwp-content%2Fuploads%2F2015%2F05%2Fspix34_2_10.pdf&data=04%7C01%7C%7Ce84828b174dc4e15840b08d9d7629d22%7Cbe0003e8c6b9496883aeb34586974b76%7C0%7C0%7C637777640854120776%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=slY1ua3mbTbEf0w93lCo%2B5tcf0XL4aKldIKb6kpgv24%3D&reserved=0">
our type catalogue</a> <o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal"><span lang="ET">Also, if a specimen is destroyed, e.g., as a result of destructive sampling (tissue samples that are entirely consumed with subsequently available DNA-data or DNA aliquots, or none of both, because extractions fail etc.),
you would surely keep the records (in this case specifically, especially for collections in the EU, because of the 20-year reporting obligation in the EU ABS regulation).<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="ET">Even when deaccessioning material, you surely kept the files of this fact.
<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="ET">So maybe this helps for you terminology question, but I am not quite sure.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="ET">With best wishes<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="ET">Dirk<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="ET"><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal"><span lang="ET">Am 14.01.2022 um 09:49 schrieb Lennart Lennuk:<o:p></o:p></span></p>
</div>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p class="MsoNormal"><span lang="ET" style="color:black">Hi!</span><span lang="ET"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black"> </span><span lang="ET"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black">Just a quick terminology question.</span><span lang="ET"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black">What is a word for the act when an specimen in collection is destroyed and it needs to be maked that this specimen no longer exist in that collection?</span><span lang="ET"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black"> </span><span lang="ET"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">Best regards!</span><span lang="ET"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">Lennart Lennuk</span><span lang="ET"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">Head of collections</span><span lang="ET"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">Estonian Museum of Natural History</span><span lang="ET"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET" style="color:black;mso-fareast-language:ET">+372 6603404, 56569916</span><span lang="ET"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="ET"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="ET" style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-fareast-language:ET"><o:p> </o:p></span></p>
<pre><span lang="ET">_______________________________________________<o:p></o:p></span></pre>
<pre><span lang="ET">Nhcoll-l mailing list<o:p></o:p></span></pre>
<pre><span lang="ET"><a href="mailto:Nhcoll-l@mailman.yale.edu">Nhcoll-l@mailman.yale.edu</a><o:p></o:p></span></pre>
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<pre><span lang="ET"><o:p> </o:p></span></pre>
<pre><span lang="ET">_______________________________________________<o:p></o:p></span></pre>
<pre><span lang="ET">NHCOLL-L is brought to you by the Society for the Preservation of<o:p></o:p></span></pre>
<pre><span lang="ET">Natural History Collections (SPNHC), an international society whose<o:p></o:p></span></pre>
<pre><span lang="ET">mission is to improve the preservation, conservation and management of<o:p></o:p></span></pre>
<pre><span lang="ET">natural history collections to ensure their continuing value to<o:p></o:p></span></pre>
<pre><span lang="ET">society. See <a href="https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.spnhc.org%2F&data=04%7C01%7C%7Ce84828b174dc4e15840b08d9d7629d22%7Cbe0003e8c6b9496883aeb34586974b76%7C0%7C0%7C637777640854120776%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=ifUOgzb1CD9caav5w3LgMIv8P46efwbl1m%2Bn9nm5RMw%3D&reserved=0">http://www.spnhc.org</a> for membership information.<o:p></o:p></span></pre>
<pre><span lang="ET">Advertising on NH-COLL-L is inappropriate.<o:p></o:p></span></pre>
</blockquote>
<p><span lang="ET"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span lang="ET" style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-fareast-language:ET">--
<o:p></o:p></span></p>
<p><span lang="ET"><img border="0" width="152" height="59" style="width:1.5833in;height:.6145in" id="Pilt_x0020_1" src="cid:image001.png@01D8092A.596901C0"></span><span lang="ET"><o:p></o:p></span></p>
<p style="margin-bottom:12.0pt"><span lang="ET"><br>
Dirk Neumann<br>
<br>
Tel: 089 / 8107-111<br>
Fax: 089 / 8107-300<br>
neumann(a)snsb.de<br>
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---------<br>
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Tel: +49-89-8107-111<br>
Fax: +49-89-8107-300<br>
neumann(a)snsb.de<br>
<br>
postal address:<br>
<br>
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The Bavarian State Collection of Zoology<br>
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