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Sarah,</div>
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We simply use the same loan forms, but they get temporarily stored in an "In-house Loans" folder. I have never had a problem with keeping track of such specimens. For example, we have several specimens that are in a traveling exhibit that we built. All of
them are included on the loan form. I have a copy and our Exhibits Director has a copy. I hope that this is helpful.</div>
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Curtis</div>
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<p>_________________________________</p>
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<p>Curtis J. Schmidt</p>
<p><span> </span>Zoological Collections Manager</p>
<p><span> </span>Sternberg Museum of Natural History</p>
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<p><span> </span>Instructor</p>
<p><span> Department of Biological Sciences</span><br>
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<p><span> Fort Hays State University</span><br>
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<p><span><span> 3000 Sternberg Drive</span><br>
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<p><span> Hays, KS 67601</span></p>
<p><span><span> 785-650-2447 (cell)</span><br>
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<p><span><span>________________________________</span></span></p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> on behalf of Sarah K. Huber <skhuber@vims.edu><br>
<b>Sent:</b> Friday, January 28, 2022 11:05 AM<br>
<b>To:</b> nhcoll-l@mailman.yale.edu <nhcoll-l@mailman.yale.edu><br>
<b>Subject:</b> [Nhcoll-l] Tracking in-house specimen usage</font>
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<p class="x_MsoNormal">I would be curious how different collections track in-house usage of specimens. I have tried many different protocols for doing this in our collection, and none have been completely successful. I would also be curious, given your protocol,
how compliant users are. (We do not have our specimens bar-coded, so this is not an option for tracking at this time.)
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<p class="x_MsoNormal">I do record when specimens get re-shelved, but without knowing when they left the collection, I am unable to determine the amount of time (months, years, decades) that they were used. Therefore, my annual reporting statistics don’t necessarily
reflect actual specimen usage. </p>
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<p class="x_MsoNormal">Thanks,</p>
<p class="x_MsoNormal">Sarah</p>
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<p class="x_MsoNormal"><span style="font-family:"Tahoma",sans-serif; color:black; background:white">Sarah K. Huber, Ph.D.</span><span style="font-size:10.0pt; font-family:"Tahoma",sans-serif; color:black; background:white"><br>
Curatorial Associate, VIMS Nunnally Ichthyology Collection<br>
Office 804.684.7104 | Collection 804.684.7285<br>
<a href="mailto:skhuber@vims.edu" target="_blank"><span style="color:blue">skhuber@vims.edu</span></a> |
<a href="https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.vims.edu%2Fresearch%2Ffacilities%2Ffishcollection%2Findex.php&data=04%7C01%7Cskhuber%40vims.edu%7C1063bb0e1daf4ab0024f08d897b1267f%7C8cbcddd9588d4e3b9c1e2367dbdf1740%7C0%7C0%7C637426134417674979%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=OEa%2F3y6PHz5lBFNRFMSFFSdxbyTq%2BBGC5PculkLg7nc%3D&reserved=0" target="_blank">
<span style="color:blue">http://www.vims.edu/research/facilities/fishcollection/index.php</span></a></span><span style="font-size:10.0pt; font-family:"Tahoma",sans-serif; color:black"><br>
<span style="background:white">PO Box 1346 | 1370 Greate Rd., Gloucester Pt., VA 23062</span></span></p>
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