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</o:shapelayout></xml><![endif]--></head><body lang=DE link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-family:"Roboto Light",serif'>Dear colleagues,<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Roboto Light",serif'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-family:"Roboto Light",serif'>as the terms of collection visits are currently discussed at our collections, I was wondering what ‘terms and conditions’ (in German: we are thinking about Nutzungsbedingungen vs. Gastforschervertrag) researchers have to sign before they are allowed to work in your collections. Are there guidelines for this?<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-family:"Roboto Light",serif'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-family:"Roboto Light",serif'>We are currently asking visitors to sign a form that states:<o:p></o:p></span></p><ul style='margin-top:0cm' type=disc><li class=MsoListParagraph style='margin-left:0cm;mso-list:l0 level1 lfo1'><span lang=EN-US style='font-family:"Roboto Light",serif'>Personal details of the visitor<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0cm;mso-list:l0 level1 lfo1'><span lang=EN-US style='font-family:"Roboto Light",serif'>Time frame of visit<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0cm;mso-list:l0 level1 lfo1'><span lang=EN-US style='font-family:"Roboto Light",serif'>Usage of equipment: visitor has to stick to health and safety measures and be careful with all equipment; our institution has to train user in usage of equipment<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0cm;mso-list:l0 level1 lfo1'><span lang=EN-US style='font-family:"Roboto Light",serif'>Insurance policy and liability<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0cm;mso-list:l0 level1 lfo1'><span lang=EN-US style='font-family:"Roboto Light",serif'>Termination of visit<o:p></o:p></span></li></ul><p class=MsoNormal><span lang=EN-US style='font-family:"Roboto Light",serif'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-family:"Roboto Light",serif'>I was thinking of adding:<o:p></o:p></span></p><ul style='margin-top:0cm' type=disc><li class=MsoListParagraph style='margin-left:0cm;mso-list:l0 level1 lfo1'><span lang=EN-US style='font-family:"Roboto Light",serif'>Publications: we are to receive copies of all publications and data recorded in our collections (including photos etc.)<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0cm;mso-list:l0 level1 lfo1'><span lang=EN-US style='font-family:"Roboto Light",serif'>Citation: our collection should be cited and the object ID stated<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0cm;mso-list:l0 level1 lfo1'><span lang=EN-US style='font-family:"Roboto Light",serif'>Methods: the methods used should be stated (imaging, measuring, invasive sampling)<o:p></o:p></span></li></ul><p class=MsoNormal><span lang=EN-US style='font-family:"Roboto Light",serif'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-family:"Roboto Light",serif'>As to the process of collection this information: do you confirm a visit to the collections and have visitors sign such an agreement upon arrival? Do you collect the data and required signatures in the context of applications for collection visits…?<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-family:"Roboto Light",serif'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-family:"Roboto Light",serif'>Any input would be much appreciated. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-family:"Roboto Light",serif'>Best wishes,<o:p></o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-family:"Roboto Light",serif;mso-fareast-language:DE'>Nora<o:p></o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'>---------<o:p></o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'>Dr. Nora Battermann<o:p></o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'>Koordination Sammlungsassessment<o:p></o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'><img width=197 height=69 style='width:2.0486in;height:.7222in' id="Grafik_x0020_1" src="cid:image001.png@01D9037F.6D0E6490"><o:p></o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:Roboto;mso-fareast-language:DE'>SNSB – Staatliche Naturwissenschaftliche Sammlungen Bayerns<o:p></o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:Roboto;mso-fareast-language:DE'>Zentrale Einrichtungen<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'>Tel.: +49 (0)174 2762445<o:p></o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:70.9pt;text-indent:-70.9pt'><span style='font-size:10.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'>www.snsb.de</span><span style='font-size:8.0pt;font-family:"Roboto Light",serif;mso-fareast-language:DE'><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>