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<p class="MsoNormal">Hi Nate,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Beginning in 1983 when I first arrived at Yale, I started tracking all cited specimens, not just the primary and secondary types, but also the tertiary types, using the term “Hypotype” for any specimens specifically cited in a paper; I
was a master at writing 3 pt print with a technical pen in the “remarks” field of our ledgers. As time and electronica databases developed, I now have copies of the articles published (often more than one) linked via a bibliographic module for quick reference
of an attached PDF document. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I do not feel one can be “too liberal” with regards to citational history. If a specimen has been used in a study but not specifically listed by number, but in a more general way e.g. “specimens used are deposited in the Invertebrate Collections……”
I broaden my term to “voucher.” Some may feel that is overkill, but why not record that a suite of specimens has been used as the basis, in part, of someone’s dissertation or some broad phylogeny paper whereby inidivual numbers are not used of recorded.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I think the link to “stable URL” is ok, but I had a 500 hi-quality images linked to an electronic version of the Keys to the Invertebrates of the Woods Hole Region disappear over night from the document “hotlinks” when a URL changed before
anyone thought to check with me. I have yet to find time to rebuild those links! Point is, perhaps keeping a pdf on a local drive is warranted; I currently use a relatively inexepensive external Western Digital 16 TB My Book Duo for local storage of documents
and images, despite the assurances that those data migrating to the University cloud are safe.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sounds like you are thinking through the situation.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Regards, Eric<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> <b>
On Behalf Of </b>Shoobs, Nate<br>
<b>Sent:</b> Thursday, April 20, 2023 7:16 PM<br>
<b>To:</b> nhcoll-l@mailman.yale.edu<br>
<b>Subject:</b> [Nhcoll-l] Vouchers and specimen citation tracking<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dear colleagues,<o:p></o:p></p>
<p class="MsoNormal">Question for you: how do you record whether a specimen has been cited in the literature, and what do you consider a citation of a specimen to be?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">At OSUM, I’ve been taking a very liberal approach to specimen citations – that is, even if the specimen is not cited by number in the body of a text, if data from that occurrence/record was used in a paper, the specimen record has the citation
added, with info on the page, graph, or plate where the specimen is used/figured/, if possible. <o:p></o:p></p>
<p class="MsoNormal">I store all this info in one field, a standardized citation string that includes the doi and the page and figure number where applicable. For papers in BHL or other sites with stable URLs, I include the link to the page in the paper itself.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m curious how in-depth others on this list go when recording citation data for specimens. My goal is ‘extending the specimens’ for users of the collection, and also tracking citations for impact reasons.<o:p></o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal">Nate<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">--</span><o:p></o:p></p>
<p class="MsoNormal" style="line-height:13.5pt;background:white"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><img width="224" height="45" style="width:2.3333in;height:.4687in" id="Picture_x0020_1" src="cid:image001.png@01D97473.13C2B9D0" alt="The Ohio State University"></span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
</span><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#BB0000;background:white">Nathaniel F. Shoobs</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
Curator of Mollusks<br>
</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#BB0000;background:white">College of Arts & Sciences</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"> Dept. of Evolution, Ecology, and Organismal Biology<br>
Museum of Biological Diversity, 1315 Kinnear Rd, Columbus, OH 43212<br>
614-688-1342 (Office)<br>
</span><span style="color:black"><a href="http://mbd.osu.edu/"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;background:white">mbd.osu.edu</span></a></span><o:p></o:p></p>
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