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<p class="MsoNormal">I concur with Mariana – that is our preferred practice. As Rob Waller says, “Collections not used are useless.” That said, exhibition use is outside the norm for research specimens/objects. We prefer to do condition assessments for internal
loans to help monitor the inevitable damage that occurs to both longevity and possibly, scientific utility as a result of exhibition.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Cathy<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Catharine Hawks</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Conservator</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Collections Program</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">MRC 170 Rm M85-J</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">National Museum of Natural History</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">10th Street & Constitution Ave NW</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Washington DC 20560</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">w</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"> 202.633.0835 or 4041
<b>c</b> 703 200 4370</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><a href="mailto:hawksc@si.edu"><span style="color:#0563C1">hawksc@si.edu</span></a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#00C1D5">SMITHSONIAN INSTITUTION</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#00778B">NATIONAL MUSEUM OF NATURAL HISTORY</span><o:p></o:p></p>
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<p class="MsoNormal"><b>From:</b> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> <b>
On Behalf Of </b>Mariana Di Giacomo<br>
<b>Sent:</b> Thursday, May 11, 2023 6:39 PM<br>
<b>To:</b> Opitz, Cindy E <cindy-opitz@uiowa.edu><br>
<b>Cc:</b> NHCOLL-new <nhcoll-l@mailman.yale.edu><br>
<b>Subject:</b> Re: [Nhcoll-l] [External] Policies regarding "internal loan" of specimens for exhibit<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<b><span style="font-size:9.0pt;color:#9C6500">External Email - Exercise Caution</span></b><o:p></o:p></p>
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<p class="MsoNormal">Hi Andy,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">I'm not going to comment on the collections management/registrarial side of things because I'm not the appropriate person to do so and you already have great responses, but I'll say a small thing from the conservation standpoint. At the
Yale Peabody Museum, we've implemented the policy that every time an object/specimen is going on exhibit or coming back (both internally within YPM or on loan either to Yale or external) it gets a condition report. It is a great way to monitor the object,
see if it needs work, check if it has specific requirements of lighting, temperature and relative humidity, or realize if it gets damaged during exhibition. This is very valuable information for documentation purposes but also for future research of the items
in question.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Best,<o:p></o:p></p>
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<p class="MsoNormal">Mariana<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Mariana Di Giacomo, PhD<br>
Natural History Conservator, Yale Peabody Museum<br>
Associate Editor, Collection Forum, SPNHC <br>
Secretary/Communications APOYOnline<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Thu, May 11, 2023, 15:37 Opitz, Cindy E <<a href="mailto:cindy-opitz@uiowa.edu">cindy-opitz@uiowa.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif">We loan materials from the collection department to the exhibition department and education department. Having a loan form for these
uses of specimens helps with tracking specimen locations as well as specimen use.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<b><span style="font-family:"Arial",sans-serif;color:#151515">Cindy Opitz </span></b><span style="font-family:"Arial",sans-serif;color:#151515">(she/her)<br>
Director of Research Collections</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Arial",sans-serif;color:#151515">Museum of Natural History and Old Capitol Museum</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Arial",sans-serif;color:#151515">Instructor, Museum Studies Certificate Program</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Arial",sans-serif;color:#151515">The University of Iowa<br>
11 Macbride Hall, Iowa City, Iowa 52242<br>
Office: 319.335.0481</span><o:p></o:p></p>
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<span style="font-family:"Arial",sans-serif;color:#201F1E"><a href="mailto:cindy-opitz@uiowa.edu" target="_blank"><span style="color:#0563C1">cindy-opitz@uiowa.edu</span></a></span><span style="font-family:"Arial",sans-serif;color:#151515"><br>
</span><b><span style="font-family:"Arial",sans-serif;color:black"><a href="https://mnh.uiowa.edu/" target="_blank"><span style="color:#0563C1">mnh.uiowa.edu,</span></a>
<a href="https://oldcap.uiowa.edu/" target="_blank"><span style="color:#0563C1">oldcap.uiowa.edu</span></a>
</span></b><o:p></o:p></p>
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<span style="font-family:Roboto;color:#201F1E"><img border="0" width="163" height="78" style="width:1.6979in;height:.8125in" id="_x0000_i1030" src="cid:image001.png@01D98416.0B602EA0"></span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b> Nhcoll-l <<a href="mailto:nhcoll-l-bounces@mailman.yale.edu" target="_blank">nhcoll-l-bounces@mailman.yale.edu</a>>
<b>On Behalf Of </b>Monaghan, Nigel<br>
<b>Sent:</b> Thursday, May 11, 2023 12:01 PM<br>
<b>To:</b> Bentley, Andrew Charles <<a href="mailto:abentley@ku.edu" target="_blank">abentley@ku.edu</a>>;
<a href="mailto:nhcoll-l@mailman.yale.edu" target="_blank">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> Re: [Nhcoll-l] [External] Policies regarding "internal loan" of specimens for exhibit<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Andy<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">We ban ‘internal loan’ as a concept within our museum on the basis that the collections do not belong to departments or curators but to the institution as a whole. Discussion takes
place between curators to agree suitable exhibits, conservators advise, and we simply update ‘current location’ in the database.<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Nigel <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;color:#1F497D">Mr Nigel T. Monaghan,</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;color:#1F497D">c/o National Museum of Ireland,</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;color:#1F497D">Merrion Street,</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;color:#1F497D">Dublin 2,</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;color:#1F497D">IRELAND</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Mr Nigel T. Monaghan <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">National Museum of Ireland - Natural History <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Merrion Street <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Dublin D02 F627<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Ireland <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="color:black">From:</span></b><span style="color:black"> Nhcoll-l <<a href="mailto:nhcoll-l-bounces@mailman.yale.edu" target="_blank">nhcoll-l-bounces@mailman.yale.edu</a>>
on behalf of Bentley, Andrew Charles <<a href="mailto:abentley@ku.edu" target="_blank">abentley@ku.edu</a>><br>
<b>Sent:</b> Thursday, May 11, 2023 4:50:00 PM<br>
<b>To:</b> <a href="mailto:nhcoll-l@mailman.yale.edu" target="_blank">nhcoll-l@mailman.yale.edu</a> <<a href="mailto:nhcoll-l@mailman.yale.edu" target="_blank">nhcoll-l@mailman.yale.edu</a>><br>
<b>Subject:</b> [External] [Nhcoll-l] Policies regarding "internal loan" of specimens for exhibit</span>
<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<b><span style="color:#222222">External Sender:</span></b><span style="color:#222222"> This is an external email which originated outside of NMI. Please take care when clicking links, opening attachments or responding to requests for information. When in doubt,
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<p class="m-583069242545203256xmsonormal">Hi all<o:p></o:p></p>
<p class="m-583069242545203256xmsonormal"> <o:p></o:p></p>
<p class="m-583069242545203256xmsonormal">I am interested in anyone who may be able to share policies from your organization that govern “internal loan” of specimens for exhibit purposes in your institution. We are increasingly seeing more material on exhibit
which is a positive step but need to formalize our process of making those specimens available and the conditions associated with their display.<o:p></o:p></p>
<p class="m-583069242545203256xmsonormal"> <o:p></o:p></p>
<p class="m-583069242545203256xmsonormal">Thanks in advance,<o:p></o:p></p>
<p class="m-583069242545203256xmsonormal"> <o:p></o:p></p>
<p class="m-583069242545203256xmsonormal">Andy<o:p></o:p></p>
<p class="m-583069242545203256xmsonormal"> <o:p></o:p></p>
<div>
<p class="m-583069242545203256xmsonormal"><span lang="EN-AU" style="color:black"> A : A : A :<br>
}<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°><br>
V V V<br>
Andy Bentley<br>
Ichthyology Collection Manager<br>
University of Kansas<br>
Biodiversity Institute</span><o:p></o:p></p>
<p class="m-583069242545203256xmsonormal"><span lang="EN-AU" style="color:black">Dyche Hall<br>
</span><span class="m-583069242545203256msohyperlink"><span lang="EN-AU" style="color:#954F72">1345 Jayhawk Boulevard</span></span><span lang="EN-AU" style="color:black"><br>
</span><span class="m-583069242545203256msohyperlink"><span lang="EN-AU" style="color:#954F72">Lawrence, KS, 66045-7561</span></span><span lang="EN-AU" style="color:black"><br>
</span><span class="m-583069242545203256msohyperlink"><span lang="EN-AU" style="color:#954F72">USA</span></span><span lang="EN-AU" style="color:black"><br>
<br>
Tel: <a href="tel:%28785%29%20864-3863" target="_blank" title="tel:%28785%29%20864-3863"><span style="color:#954F72">(785) 864-3863</span></a><br>
Fax: <a href="tel:%28785%29%20864-5335" target="_blank" title="tel:%28785%29%20864-5335"><span style="color:#954F72">(785) 864-5335</span></a> <br>
Email: <a href="mailto:abentley@ku.edu" target="_blank" title="mailto:abentley@ku.edu"><span style="color:#954F72">abentley@ku.edu</span></a> </span><o:p></o:p></p>
<p class="m-583069242545203256xmsonormal"><span style="color:black">ORCID: </span><span style="color:#494A4C;background:white"><a href="https://orcid.org/0000-0002-3093-1258" target="_blank" title="Original URL:
https://orcid.org/0000-0002-3093-1258
Click to follow link."><span style="color:#954F72">https://orcid.org/0000-0002-3093-1258</span></a></span><o:p></o:p></p>
<p class="m-583069242545203256xmsonormal"><span lang="EN-AU" style="color:black"><a href="http://ichthyology.biodiversity.ku.edu/" target="_blank" title="http://ichthyology.biodiversity.ku.edu/"><span style="color:#954F72">http://ichthyology.biodiversity.ku.edu</span></a></span><o:p></o:p></p>
<p class="m-583069242545203256xmsonormal"><span style="color:black"> A : A : A :<br>
}<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°><br>
V V V</span><o:p></o:p></p>
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<p class="m-583069242545203256xmsonormal"> <o:p></o:p></p>
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<p><a href="https://www.museum.ie/en-IE/Museums/Archaeology/Exhibitions/Colmcille-Sacred-objects-of-a-Saint" target="_blank"><span style="text-decoration:none"><img border="0" width="728" height="90" style="width:7.5833in;height:.9375in" id="_x0000_i1029" src="https://www.museum.ie/admin/getmedia/5cb49d2b-7f8d-4e4b-a8a9-d457fe7e8606/colmcille.jpg" alt="Ireland"></span></a><o:p></o:p></p>
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