<div dir="ltr"><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small;color:#000000">Angela,</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small;color:#000000">I agree with Bill, it is very important to keep the catalog numbers linked.</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small;color:#000000"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small;color:#000000">I have split specimen lots many times due to new identifications (usually anuran larvae, which are usually cataloged by lot). My preference is to leave one group of specimens under the original catalog number and assign new catalog numbers to those that are separated out, being sure to note the linkage in the catalog records for both the original group and for any that are extracted and re-cataloged. There is no reason to re-catalog all of the specimens and, in my experience, that only leads to confusion if someone looks for the specimens under the original number.</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small;color:#000000"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small;color:#000000">I followed the same procedure as above when a specimen needed to be separated from the original lot because it was illustrated, prepared as a cleared and stained specimen, etc. Keep the original number with the lot, assign a new catalog record to the exception.<br></div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small;color:#000000"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small;color:#000000">--John</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small;color:#000000"><br clear="all"></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><font size="2"><span style="font-family:tahoma,sans-serif">John E. Simmons<br>Writer and Museum Consultant</span></font></div><div dir="ltr"><font size="2"><span style="font-family:tahoma,sans-serif">Museologica<br><i>and</i><br>Investigador Asociado, Departamento de Ornitologia<br>Museo de Historia Natural, Universidad Nacional Mayor de San Marcos, Lima</span></font><br></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Jan 25, 2024 at 10:36 AM William Simpson <<a href="mailto:wsimpson@fieldmuseum.org">wsimpson@fieldmuseum.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><u></u>
<div style="padding-bottom:1px">
<p>Hi Angela,</p>
<p>If you re-catalogue specimens out of an existing lot, just make
sure you record the catalogue number of the original lot in a
"Previous Catalogue Number" field or some such in the new
catalogue records.</p>
<p>We've just separated several lots of <i>Clepsydrops</i> (a
primitive synapsid) into over 700 individual catalogue records.
Trying to keep catalogue records confined to individuals is our
goal with this.</p>
<p>Best,</p>
<p>Bill<br>
</p>
<div>
<b style="color:rgb(0,0,0);font-style:normal;font-variant-caps:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255)"><br>
<br>
William F. Simpson (he)</b><br style="color:rgb(0,0,0);font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255)">
<span style="color:rgb(0,0,0);font-size:medium;font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255);display:inline;float:none">Head of Geological Collections</span><br style="color:rgb(0,0,0);font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255)">
<span style="color:rgb(0,0,0);font-size:medium;font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255);display:inline;float:none">McCarter Collections Manager, Fossil Vertebrates</span><br style="color:rgb(0,0,0);font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255)">
<span style="color:rgb(0,0,0);font-size:medium;font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255);display:inline;float:none">Gantz Family Collections Center</span><br style="color:rgb(0,0,0);font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255)">
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<span style="color:rgb(0,0,0);font-size:medium;font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255);display:inline;float:none"><b>Field Museum of Natural History</b></span><br style="color:rgb(0,0,0);font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255)">
<span style="color:rgb(0,0,0);font-size:medium;font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255);display:inline;float:none">1400 South DuSable Lake Shore Drive</span><br style="color:rgb(0,0,0);font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255)">
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<a href="https://www.fieldmuseum.org" target="_blank">fieldmuseum.org</a><br>
<br>
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<div>On 1/25/24 3:14 AM, Hannu Saarenmaa
wrote:<br>
</div>
<blockquote type="cite">
<p>Hi Angela & Co</p>
<p>I cannot comment on fish. But this is a common case in
botany. It is about so-called <b>multi-gatherings</b>. It
happens that on one herbarium sheet several specimens may have
been attached. Which may belong to different species (!). When
we digitize these, what do we do?</p>
<p>My first advice is to split them apart and attach them to
different sheets. But that is a bit risky and could lead to a
loss of the gathering history. <br>
</p>
<p>What we do in practice is to attach on the herbarium sheet
multiple identifiers (on QR codes). None of the original
identifiers will be repeated but all will be preserved. In
other words, each specimen can carry multiple identifiers. This
is not difficult, but normal in a situation when an old
(unsorted) collection is being digitized. I do not know if this
would work for fish (in liquid jars).<br>
</p>
<p>So my advice is abandon all old identifiers and assign a new
identifier for each newly digitized specimen. But also do keep
the old identifier. Every specimen can carry multiple
identifiers.<br>
</p>
<p>Thanks for a good question. We meet this every day when
digitizing an old herbarium.</p>
<p>Hannu, <br>
CEO of Bioshare Digitization, <a href="http://www.bioshare.com" target="_blank">www.bioshare.com</a><br>
</p>
<div>On 2024-01-25 00:21, Angela Hornsby
wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr">
<div>Hi everyone,</div>
<div><br>
</div>
<div>We have a fish lot that was originally IDed to genus and
cataloged as such. A researcher has followed up and IDed
all individuals to species, splitting cleanly into new
lots. Is there a standard guiding which (if any) of these
new lots should carry the original catalog number and which
should receive a new one? This catalog series is strictly
integers, so I can't assign 123A, 123B, etc. without
changing the series format and affecting other things
(working in Arctos).</div>
<div><br>
</div>
<div>Thanks for your thoughts.</div>
<div><br>
</div>
<div>
<div dir="ltr" class="gmail_signature">
<div dir="ltr">--
<div><span style="color:rgb(34,34,34)">Angela Hornsby,
Ph.D.</span>
<div>
<div style="color:rgb(34,34,34)">Zoological
Collections Manager (MMNH / JFBM)</div>
<div style="color:rgb(34,34,34)">Bell Museum</div>
<div style="color:rgb(34,34,34)">University of
Minnesota</div>
<div><font color="#222222"><a href="https://www.bellmuseum.umn.edu/zoological-collections/" target="_blank">https://www.bellmuseum.umn.edu/zoological-collections/</a></font><br>
</div>
<div style="color:rgb(34,34,34)"><br>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
<br>
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<pre cols="72">--
Hannu Saarenmaa, CEO
Bioshare Digitization <a href="http://www.bioshare.com" target="_blank">www.bioshare.com</a>
--Branch of Sertifer Consulting Oy Ltd
Kappalaisentie 2, 82900 Ilomantsi, Finland
Tel +358-401750427 <a href="mailto:hannu@bioshare.com" target="_blank">hannu@bioshare.com</a></pre>
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