<div dir="ltr"><div dir="ltr">Your google doc is tricky to fill out for our collections. Most of our federal specimens came to us a long time ago, and previous staff and volunteers entered data in a variety of ways. Often there is no obvious way of knowing if something is from federal land. When we do have all the data, we keep the acronym and number that came with the specimen (as someone posted on the google doc), for example, BIBE numbers are used by Big Bend. We place those numbers in a separate "Other numbers" column. For BLM land we use the acronym "BLM" and include the permit information when possible. We want to keep specific locality data off of the aggregators, but instead have to keep all data from particular counties that are known to be on NPS land. BLM specimens can be even trickier. The agencies also have little to go on when searching for their own specimens. They don't have our numbers (sometimes they don't even have theirs), and we don't always have theirs, and it was so long ago that neither of us have a clue as to what to look for. The MOUs have often been lost and it takes some sleuthing between both us and them to figure out what is what. We have created a jurisdiction drop down list in our Specify database locality table that includes Federal, International, and a couple of others, and we update data whenever we find things, but it is a very long process, and definitely not even close to being accurate currently. It would be nice to be able to add data from these specimens to the aggregators without giving out sensitive information, and kudos to you for trying to come up with standards. ---Liath<div><br></div></div><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><font size="2">Liath Appleton<br></font></div><div><font size="2">Collections Manager</font></div><div><font size="2">Non-Vertebrate Paleontology Lab<br>Jackson School Museum of Earth History</font></div><div><font size="2">University of Texas at Austin</font></div><div><div><br></div></div><div><br></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>---------------------------------------------------------------------------------------------------------------------<br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Mar 21, 2024 at 4:15 PM Carrie A. Eaton <<a href="mailto:carrie@geology.wisc.edu">carrie@geology.wisc.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div class="msg7678591407223611875">
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<p class="MsoNormal">Hi all,<u></u><u></u></p>
<p class="MsoNormal">My sincere apologies that some of you were not able to edit <a href="https://docs.google.com/spreadsheets/d/1ma04XRnXpqSiGWMKdXmcRVWGB9nw8q7H6NGyoO6PpJQ/edit?usp=sharing" target="_blank">
the Google document</a> I sent out earlier today. I have double checked the permissions and we should be good to go for edits now. On behalf of the whole SPNHC Federal Collections committee, thank you so much for your input!<br>
all the best,<u></u><u></u></p>
<p class="MsoNormal">Carrie<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal"><span style="color:rgb(31,73,125)">Carrie Eaton, Museum Curator (she/hers)<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">UW Geology Museum<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">1215 West Dayton Street<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">Madison, WI 53706<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">608.262.4912<u></u><u></u></span></p>
<p class="MsoNormal"><b><i><span style="color:rgb(0,112,192)"><a href="http://www.geologymuseum.org" target="_blank"><span style="color:rgb(5,99,193)">www.geologymuseum.org</span></a><u></u><u></u></span></i></b></p>
<p class="MsoNormal"><b><i><span style="color:rgb(0,112,192)">instagram @uwgeologymuseum<br>
<a href="http://facebook.com/uwgeologymuseum" target="_blank">facebook.com/uwgeologymuseum</a></span></i></b><span style="color:rgb(31,73,125)"><u></u><u></u></span></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal"><b>From:</b> Nhcoll-l <<a href="mailto:nhcoll-l-bounces@mailman.yale.edu" target="_blank">nhcoll-l-bounces@mailman.yale.edu</a>> <b>
On Behalf Of </b>Carrie A. Eaton<br>
<b>Sent:</b> Thursday, March 21, 2024 10:14 AM<br>
<b>To:</b> <a href="mailto:nhcoll-l@mailman.yale.edu" target="_blank">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> [Nhcoll-l] federal specimens in non-federal museums and collections<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Hi all,<u></u><u></u></p>
<p class="MsoNormal">As a co-chair of the SPNHC Federal Collections sessional committee, I ask for your participation in a brief information gathering project. We are collecting the vocabularies that natural history collections use in denoting the ownership
of federal specimens housed in their collections. For more information on the objective of this effort, I’ve included a snippet of our 2023 SVP poster on the matter below. For the tl;dr crowd – please contribute your vocabularies to
<a href="https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1ma04XRnXpqSiGWMKdXmcRVWGB9nw8q7H6NGyoO6PpJQ/edit?usp=sharing__;!!Mak6IKo!KaM4pESDbHPJ_5Z-_3sMhhfXiWGifJ7uctYdrp4NSu9b5MBBApLjeY7yvKuzhCqVB4Za41p5NIt7siHB2whBdXgkRC3S$" target="_blank">
this Google Doc</a> (it will hopefully be pretty self-explanatory!). <br>
<br>
We’ve discussed and solicited input from the Paleo Data Working Group and would now greatly appreciate hearing from
<b>all</b> who manage federal specimens in non-federal repositories. We are in the very preliminary stages of exploring this, so we’re open to your feedback and suggestions. You can add your comments to the Google doc linked above. If you work for an institution
that won’t allow Drive access then please feel free to email them to myself and the other Federal Collections committee co-chairs Janaki Krishna (<a href="mailto:jkrishna@nhmu.utah.edu" target="_blank">jkrishna@nhmu.utah.edu</a>) and Greg Liggett (<a href="mailto:gliggett@blm.gov" target="_blank">gliggett@blm.gov</a>).<br>
<br>
<b>The why</b>:<b><br>
</b>Generally, federal status of specimens is not being shared with aggregators, but including this information could benefit researchers and the agencies ultimately responsible for management of the resources. The SPNHC Federal Collections Committee considered
how federal status might be indicated in aggregator records (e.g., using the Darwin Core metadata standard), and investigated the potential use of the DwC:ownerInstitutionCode term which, in fact, was intended to convey this type of information. Current usage
of the term is highly heterogeneous, and there is no standardized vocabulary for indicating management by a specific federal agency. The committee is planning to work with federal agencies, NFRs, and Biodiversity Information Standards (TDWG) to develop a
recommended vocabulary that can be used with the DwC:ownerInstitutionCode term to indicate management by federal agencies in a human and machine-readable way. Following development and initial adoption, the committee will petition aggregators to make the ownerInstitutionCode
term queryable.<br>
<br>
And here is a pdf version of our 2023 SVP Poster “<a href="https://urldefense.com/v3/__https:/drive.google.com/file/d/1deWmGzW5RlBwbtJaeIFMM9WrMhVdYCo3/view?usp=sharing__;!!Mak6IKo!KaM4pESDbHPJ_5Z-_3sMhhfXiWGifJ7uctYdrp4NSu9b5MBBApLjeY7yvKuzhCqVB4Za41p5NIt7siHB2whBdTu9sqMU$" target="_blank">CASE
STUDIES IN THE MANAGEMENT OF FEDERAL PALEONTOLOGICAL COLLECTIONS AND RECOMMENDATIONS FOR THE FUTURE</a>”
<i>(now with fully functional QR code!)</i><br>
<br>
many thanks,<u></u><u></u></p>
<p class="MsoNormal" style="margin-bottom:12pt">Carrie Eaton<u></u><u></u></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">Carrie Eaton, Museum Curator (she/hers)<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">UW Geology Museum<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">1215 West Dayton Street<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">Madison, WI 53706<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">608.262.4912<u></u><u></u></span></p>
<p class="MsoNormal"><b><i><span style="color:rgb(0,112,192)"><a href="https://urldefense.com/v3/__http:/www.geologymuseum.org__;!!Mak6IKo!KaM4pESDbHPJ_5Z-_3sMhhfXiWGifJ7uctYdrp4NSu9b5MBBApLjeY7yvKuzhCqVB4Za41p5NIt7siHB2whBdRufKg29$" target="_blank">www.geologymuseum.org</a><u></u><u></u></span></i></b></p>
<p class="MsoNormal"><b><i><span style="color:rgb(0,112,192)">instagram @uwgeologymuseum<br>
<a href="http://facebook.com/uwgeologymuseum" target="_blank">facebook.com/uwgeologymuseum</a></span></i></b><span style="color:rgb(31,73,125)"><u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
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