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<p>I should add -</p>
<p>What we do now with requests for cataloguing large number of
specimens is this; I send an Excel file with all the fields that
need to be populated. They fill out the spreadsheet and return it
to me. Then I assign catalogue numbers and do a batch upload into
our database.</p>
<p>Best,</p>
<p>Bill</p>
<p><br>
</p>
<p><br>
</p>
<p>Hi Sarah,</p>
<p>We used to "issue" blocks of numbers to researchers who were
planning on putting the specimens they collected into our
collections. In practice, we assigned them way more numbers than
they ended up needing. I stopped this practice when I started
managing the collection. At this point we have ~9,000 vacant
records. We do not go back and try to use these, but we <i>do</i>
maintain them as vacant records. Often the only data in them is
the name of the researcher for whom they had been reserved.
Otherwise, if they were simply missing from the database, their
absence might be taken for lost records and lost data.</p>
<p>Best,</p>
<p>Bill<br>
</p>
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<div class="moz-cite-prefix">On 5/29/24 1:37 PM, Sarah K. Huber
wrote:<br>
</div>
<blockquote type="cite"
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For various reasons, we have a few hundred
catalog numbers that were never assigned to collection
objects. What do your collections do with unused catalog
numbers? I’m debating if I should use these numbers when
cataloging our backlog/no data specimens, or if I should just
ignore these numbers and never assign a collection object to
them. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span
style="font-family:"Tahoma",sans-serif;color:black;background:white">Sarah
K. Huber, Ph.D. (she/her)</span><span
style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black;background:white"><br>
Curatorial Associate, VIMS Nunnally Ichthyology Collection<br>
Office 804.684.7104 | Collection 804.684.7285<br>
<a href="mailto:skhuber@vims.edu" target="_blank"
moz-do-not-send="true"><span style="color:blue">skhuber@vims.edu</span></a> |
<a
href="http://www.vims.edu/research/facilities/fishcollection/index.php"
target="_blank" moz-do-not-send="true"> <span
style="color:blue">http://www.vims.edu/research/facilities/fishcollection/index.php</span></a></span><span
style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black"><br>
<span style="background:white">PO Box 1346 | 1370 Greate
Rd., Gloucester Pt., VA 23062</span><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
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