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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif">Sarah,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif">Really interesting question you’ve brought up, and I am interested in hearing what others think as well in addition to Nate’s reply below!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif">Although I haven’t yet needed to calculate our backlog, ours are stored in cabinets, at least majority of them are, and I would count this based on cubbies with an approximate
number of specimens per cubby for a rough estimate of the size of the backlog. I currently consider everything that has not been added to our collection (herbarium) as backlog, mostly because some of it hasn’t been reviewed in many years to determine what
it is, and if it can be added to the collection. We’ve been putting things into stages as we have the time to go through it, such as: check for dups, gift material, needs labels typed, etc. and each of these stages go into cabinet cubbies and are labeled by
what needs to be done for each of them.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif">Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif">Megan<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;color:#212121;background:white">Help a Herbarium! </span></b><b><span style="font-family:"Times New Roman",serif;color:#0086F0;background:white"><a href="https://give.rutgersfoundation.org/chrysler-herbarium/7045.html" title="https://give.rutgersfoundation.org/chrysler-herbarium/7045.html"><span style="color:#0086F0">Chrysler
Herbarium Giving Link</span></a></span></b><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#212121"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#212121">Megan R. King | Assistant Curator Education and Outreach | Collections Manager, Chrysler Herbarium (CHRB) | Graduate Student | Rutgers University, New Brunswick
| Department of Ecology, Evolution, and Natural Resources | Ecology & Evolution Graduate Program | </span></b><b><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:black;background:white">14 College Farm Road, New Brunswick, NJ 08901</span></b><b><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#212121;background:white"> |</span></b><b><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#212121"> Email: </span></b><b><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#0086F0"><a href="mailto:megan.king@rutgers.edu"><span style="color:#0086F0">megan.king@rutgers.edu</span></a></span></b><b><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#212121"> |
Office: </span></b><b><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#0086F0">848-932-4158</span></b><b><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#212121"> | Cell: </span></b><b><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#0086F0">201-446-9815</span></b><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:black">From:
</span></b><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:black">Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> on behalf of Shoobs, Nate <shoobs.1@osu.edu><br>
<b>Date: </b>Tuesday, May 6, 2025 at 10:28</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"> </span><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:black">AM<br>
<b>To: </b>Sarah K. Huber <skhuber@vims.edu>, nhcoll-l@mailman.yale.edu <nhcoll-l@mailman.yale.edu><br>
<b>Subject: </b>Re: [Nhcoll-l] Definition of "Backlog"<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Hey Sarah,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">We consider “backlog” to be anything that is catalogable, and also donations / holdings which are currently unassessed (i.e. could contain material we might want to catalog).
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">I don’t consider all material that is held but is not catalogable to be part of the backlog. For example, we have a sizeable collection of duplicates (culls from larger catalogued lots, material
having too-similar time/place/ID to existing catalogued material) that we use for education and exchange (we don’t bother to maintain a database of this material like some collections do, i.e. a numbered teaching collection). These are stored near the backlog
material but are explicitly not to be catalogued. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">We don’t have a formal accessioning process or registrar, but we do catalogue material in 3 “stages”. The first stage is determining whether material is, at a base level, sufficiently interesting/useful
to catalogue and within scope. Stage 2 is entering locality and collecting event information for the material into our Specify 7 database, as well as noting the higher taxa represented. The 3<sup>rd</sup> and final stage is actually identifying and cataloguing
material. Most of our backlog has been through “stage 1”, and “stage 2” and we <a href="https://invertebrates.osu.edu/specify/query/106/">
actually serve up data on that online.</a> When material from a given place is interesting to someone, we can catalogue it rapidly (in about 3 clicks) once it is identified.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Our backlog is stored in standard size bankers boxes on steel shelving in the main collection gallery, and we track the size of backlog by the number of boxes. Obviously the number of lots in
a box varies considerably, but keeping track of it by volume is pretty convenient for planning purposes and clearly communicable to nonspecialists like higher up administrators and building ops folks. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Hope this is helpful!
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">-Nate</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">--</span><o:p></o:p></p>
<p class="MsoNormal" style="line-height:13.5pt;background:white"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><img border="0" width="224" height="45" style="width:2.3333in;height:.4687in" id="Picture_x0020_1" src="cid:image001.png@01DBBE6F.1EC66F50" alt="The Ohio State University"><br>
</span><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#BB0000;background:white">Nathaniel F. Shoobs</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
Curator of Mollusks<br>
</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#BB0000;background:white">College of Arts & Sciences</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"> Dept. of Evolution, Ecology, and Organismal Biology<br>
Museum of Biological Diversity, 1315 Kinnear Rd, Columbus, OH 43212<br>
614-688-1342 (Office)<br>
<a href="http://mbd.osu.edu/"><span style="background:white">mbd.osu.edu</span></a></span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:12.0pt;color:black">From:
</span></b><span style="font-size:12.0pt;color:black">Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu> on behalf of Sarah K. Huber <skhuber@vims.edu><br>
<b>Date: </b>Tuesday, May 6, 2025 at 10:08 AM<br>
<b>To: </b>nhcoll-l@mailman.yale.edu <nhcoll-l@mailman.yale.edu><br>
<b>Subject: </b>[Nhcoll-l] Definition of "Backlog"</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:1.0pt;color:white">I realize that this is a very nebulous area and that there is no “right” definition, but I am curious how your institution defines the backlog - specifically as it pertains to uncatalogued material.
I have been asked to provide an</span><o:p></o:p></p>
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<p class="MsoNormal">I realize that this is a very nebulous area and that there is no “right” definition, but I am curious how your institution defines the backlog - specifically as it pertains to uncatalogued material. I have been asked to provide an estimate
of our uncatalogued backlog, and I’m getting into the weeds of how to define our backlog.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">Sarah<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black;background:white">Sarah K. Huber, Ph.D. (she/her)<br>
Curatorial Associate, Nunnally Ichthyology Collection</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Batten School of Coastal & Marine Sciences & VIMS</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">William & Mary</span><span style="font-family:"Arial",sans-serif;color:black;background:white"><br>
Office: 804-684-7104<br>
<a href="mailto:skhuber@vims.edu" target="_blank"><span style="color:blue">skhuber@vims.edu</span></a> |
<a href="https://urldefense.com/v3/__http:/www.vims.edu/research/facilities/fishcollection/index.php__;!!KGKeukY!yu9GdS9PMfBLNtEj50Ue10FbsBYOiMx0wK7bUuZcRxcyuvdlqJPt4IPKWSVhEEN099em3xVKURZQlFBrcg$" target="_blank">
<span style="color:blue">http://www.vims.edu/research/facilities/fishcollection/index.php</span></a></span><span style="font-family:"Arial",sans-serif"><br>
<span style="color:black;background:white">PO Box 1346 | 1370 Greate Rd., Gloucester Point, VA 23062</span></span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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