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<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">Dear Lucy,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">I would like to add a few points to this discussion, as I recently carried out research in Muséum d’histoire naturelle de Genève (Switzerland)
on the challenges of cryogenic labelling in scientific collections.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">One of the main difficulties is that cryogenic tubes are generally made of polypropylene, a polymer with a very low surface energy,
which means that very few adhesives can bond to it reliably. In addition, the adhesive must retain its properties at very low temperatures.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">This is also why some suppliers ask whether the labels will be applied to tubes that are already frozen: this determines the choice
of adhesive, as it must be able to adhere even in the presence of a thin film of water or frost on the plastic surface at the time of application.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">More broadly, my personal goal is always to prioritize the long-term preservation of collections. For this reason, I am usually reluctant
to use plastics, as their long-term stability remains uncertain and I prefer to use more stable materials such as paper or cardboard whenever possible.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">However, in this specific context, the labels must be extremely durable and we fortunately benefit from extensive experience in the
medical field and tissue banks, where this type of material is widely used.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">In those fields, thermal transfer printing is commonly used: it fuses resin-based ink onto a plasticized surface. There are mainly two
types of ribbons:<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l1 level1 lfo2"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">polyester-based ribbons,<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l1 level1 lfo2"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">PVC-based ribbons (polyvinyl chloride).<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">From a preventive conservation perspective, it is advisable to avoid PVC, as it contains chlorine, a very reactive element, and instead
to use polyester-based ribbons.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">The type of printer should also be chosen according to your needs: “desktop”, “semi-industrial” and “industrial” models mainly differ
in terms of their capacity and durability, depending on the number of labels you plan to print per year. It is also important to note that these printers do not print A4 sheets but individual labels.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">Finally, if you plan to link the label editing platform to your databases, this can range from very simple systems to highly complex
solutions. Some companies offer this integration as part of their services, but not all do, so it is essential to involve your IT department as early as possible in the project. They will be able to advise you and support the technical implementation. There
are also simpler systems available, working like mail merge with an Excel file, where you can define the fields and layout.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">I hope this information helps you in your project. Please feel free to contact me directly if you would like to discuss this further.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">Marion Billot<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
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<td style="border-style:none none none none;border-color:#000000;border-width:0px 0px 0px 0px;padding:0px 0px;" width="253"><font color="#4f4f4f" face="Verdana" size="1">Marion BILLOT</font><br />
<font color="#4f4f4f" face="Verdana" size="1">Collaboratrice support scientifique<br>Invertébrés<br>T. +41 22 418 6459</font><br />
<a href="mailto:marion.billot@geneve.ch"><font color="red" face="Verdana" size="1">marion.billot@geneve.ch</font></a><font color="#4f4f4f" face="Verdana" size="1"></font></td>
<td style="border-style:none none none none;border-color:#000000;border-width:0px 0px 0px 0px;padding:0px 0px;" width="227"><font color="#4f4f4f" face="Verdana" size="1">Muséum d'histoire naturelle (MHN)</font><br />
<font color="#4f4f4f" face="Verdana" size="1">Département de la culture et de la transition numérique</font><br />
<font color="#4f4f4f" face="Verdana" size="1">Route de Malagnou 1<br>1208 Genève</font><br />
<a href="http://www.museum-geneve.ch" style="text-decoration:none"><font color="red" face="Verdana" size="1">www.museum-geneve.ch</font></a><a href="command not present" style="text-decoration:none"><font color="red" face="Verdana" size="1"></font></a><a href="command not present" style="text-decoration:none"><font color="red" face="Verdana" size="1"></font></a></td>
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<td colspan="3" style="border-style:none none none none;border-color:#000000;border-width:0px 0px 0px 0px;padding:0px 0px;" width="675"><font color="#4f4f4f" face="Verdana" size="1">Notre environnement est fragile, merci de n'imprimer ce message qu'en cas de nécessité.</font></td>
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<p class="MsoNormal"><b><span lang="FR" style="font-size:11.0pt;font-family:"Calibri",sans-serif">De :</span></b><span lang="FR" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Nhcoll-l <nhcoll-l-bounces@mailman.yale.edu>
<b>De la part de</b> Mariel Campbell<br>
<b>Envoyé :</b> jeudi, 18 septembre 2025 23:00<br>
<b>À :</b> Juan Munoz <juan@eiminc.com><br>
<b>Cc :</b> nhcoll-l@mailman.yale.edu<br>
<b>Objet :</b> Re: [Nhcoll-l] Tissue storage inventory, organization and labelling<o:p></o:p></span></p>
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<span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#212121">Vous n’obtenez pas souvent d’e-mail à partir de
<a href="mailto:campbell@carachupa.org">campbell@carachupa.org</a>. <a href="https://aka.ms/LearnAboutSenderIdentification">
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<p class="MsoNormal">Lucy, I second what Juan suggests. We use label material that can be applied to cold vials (-80C and even -194C), and will adhere in liquid nitrogen. We also use barcodes for object tracking as well as separate labels with human readable
text printed on this material. I'd be happy to provide additional information if you wish to reach out personally.
<o:p></o:p></p>
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<p class="MsoNormal">Sincerely,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Mariel Campbell (she/her)<o:p></o:p></p>
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<p class="MsoNormal">Collection Manager, Division of Genomic Resources<br>
Museum of Southwestern Biology<br>
1 University of New Mexico<br>
MSC03 2020<br>
Albuquerque, NM 87131<o:p></o:p></p>
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<p class="MsoNormal"><a href="mailto:campmlc@unm.edu">campmlc@unm.edu</a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Thu, Sep 18, 2025 at 2:13<span style="font-family:"Arial",sans-serif"> </span>PM Juan Munoz <<a href="mailto:juan@eiminc.com">juan@eiminc.com</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US">Hi Lucy,<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US">As a representative of a label supplier to the cryogenic storage space, I will keep my response ethical in this forum (avoiding solicitation) and only speak about
what to consider when choosing a label material.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"> <o:p></o:p></span></p>
<ul type="disc">
<li class="m8232984269630261782msolistparagraph" style="mso-list:l0 level1 lfo1">
<span lang="EN-US">Will you and your team be labeling tubes that are already frozen? If so, you may want to choose a label that performs far lower than -80°C (and even those can have a difficult time bonding to a frozen surface that’s building frost during
the relabeling process)<o:p></o:p></span></li><li class="m8232984269630261782msolistparagraph" style="mso-list:l0 level1 lfo1">
<span lang="EN-US">What type of printer will you be using? Thermal transfer is popular as they are able to print small barcodes. The thermal ribbon would need to be compatible with the label’s face-stock and with the right combination, the print is highly durable
and can resist most preservation fluids.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US">Those two items are the biggest things to consider. Hope this helps.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span lang="EN-US" style="font-family:"Century Gothic",sans-serif;color:black">Regards,</span></b><b><span lang="EN-US" style="font-family:"Century Gothic",sans-serif;color:#5B9BD5"><br>
</span></b><b><span lang="EN-US" style="font-family:"Century Gothic",sans-serif;color:#1F1F50">Juan Munoz</span></b><b><span lang="EN-US" style="font-family:"Century Gothic",sans-serif;color:#FFC000">
</span></b><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#7C7C7C"> </span></b><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#7C7C7C">Director of Technical Solutions |
</span></b><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#002060">Electronic Imaging Materials, Inc.</span></b><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#7C7C7C">
</span></b><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"><a href="http://www.barcode-labels.com/" target="_blank"><b><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#7C7C7C">barcode-labels.com</span></b></a></span><span lang="EN-US" style="font-size:10.0pt;color:#7C7C7C">
| </span><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#7C7C7C">20 Forge St. | Keene, NH 03431 | 603.283.9638 </span></b><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span lang="EN-US" style="font-size:8.0pt;font-family:"Century Gothic",sans-serif;color:#7C7C7C"> </span></b><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"><img border="0" width="624" height="104" style="width:6.5in;height:1.0833in" id="m_8232984269630261782Picture_x0020_1" src="cid:image001.png@01DC2943.749BAFA0"></span><span lang="EN-US"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> Nhcoll-l <<a href="mailto:nhcoll-l-bounces@mailman.yale.edu" target="_blank">nhcoll-l-bounces@mailman.yale.edu</a>>
<b>On Behalf Of </b>Lucy Smith<br>
<b>Sent:</b> Thursday, September 18, 2025 3:47 PM<br>
<b>To:</b> <a href="mailto:nhcoll-l@mailman.yale.edu" target="_blank">nhcoll-l@mailman.yale.edu</a><br>
<b>Subject:</b> [Nhcoll-l] Tissue storage inventory, organization and labelling<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA">Hello,<br>
<br>
I am currently embarking on the task of undertaking a complete inventory of the New Brunswick Museum’s zoology tissue and DNA extraction collection stored at -80°C. The end goal of this will be to get every sample correctly and reliably labelled, and to incorporate
a barcode-ready organization system.<br>
<br>
For the labels, we have tried several brands of marker and label sticker options and have yet to find anything that does not eventually peel or wipe off when exposed to condensation or preservation solution. Ideally, we want to move away from hand-writing our
labels to printing. We have historically sought out cold-storage options as opposed to true cryopreservation labels which offer a far lower freezing point. Are these worth the cost for those with experience, or are self-laminating labels a better option?</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA"> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA">I am currently finding an overwhelming amount of information to sift through preparing for this project and at this point would appreciate any guidance to help
direct my research. If anyone has undertaken a similar project, or dealt with the same label issues, I would welcome tips, resources, or links to any standards of practice I might not be aware of.
</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA"> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA">Thank you!</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA"> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA">Cheers,</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA"> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span lang="EN-CA" style="color:black">Lucy L. Smith</span></b><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA" style="font-size:10.0pt;color:black">Curatorial Assistant, Invertebrates</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA" style="font-size:10.0pt;color:black">Imaging Lab Technician</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA" style="font-size:10.0pt;color:black">Department of Natural History</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA" style="font-size:10.0pt;color:black">New Brunswick Museum | Musée du Nouveau Brunswick</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA" style="font-size:10.0pt;color:black">(506) 607-5241</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA"> </span><span lang="EN-US"><o:p></o:p></span></p>
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