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<p class="MsoNormal"><span style="mso-bidi-font-size:11.0pt;font-family:"Arial",sans-serif;mso-bidi-font-family:"Times New Roman";color:blue">Hi Nate,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bidi-font-size:11.0pt;font-family:"Arial",sans-serif;mso-bidi-font-family:"Times New Roman";color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-bidi-font-size:11.0pt;font-family:"Arial",sans-serif;mso-bidi-font-family:"Times New Roman";color:blue">Here at the University of Texas at Austin, we have a situation that likely is different from that of most other collections.<span style="mso-spacerun:yes">
</span>We have collections in fish, herps, insects/invertebrates, plants, and (in a different College) vertebrate and non-vertebrate (= everything else) fossils.<span style="mso-spacerun:yes">
</span>All of our collections use the Specify platform and we share a license for support.<span style="mso-spacerun:yes">
</span>Each of the collections has an independent instance of the software.<span style="mso-spacerun:yes">
</span>What we share is a single person who is data manager for each of those Specify instances. Our data manager, Tomislav Urban, is responsible for troubleshooting, communicating with the Specify folks, updating software, setting up and maintaining IPTs,
customizing forms, etc.<span style="mso-spacerun:yes"> </span>He does this separately for each of the collections. He is actually employed at the Texas Advanced Computing Center associated with our university and different clients pay portions of his salary
to claim part of his time.<span style="mso-spacerun:yes"> </span>Thus we have a single individual who is the living link between our various sets of collections data.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bidi-font-size:11.0pt;font-family:"Arial",sans-serif;mso-bidi-font-family:"Times New Roman";color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-bidi-font-size:11.0pt;font-family:"Arial",sans-serif;mso-bidi-font-family:"Times New Roman";color:blue">Be well,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bidi-font-size:11.0pt;font-family:"Arial",sans-serif;mso-bidi-font-family:"Times New Roman";color:blue"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-fareast-font-family:Calibri;color:blue;mso-no-proof:yes">GY<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-fareast-font-family:Calibri;color:blue;mso-no-proof:yes"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-fareast-font-family:Calibri;color:blue;mso-no-proof:yes">George Yatskievych, Ph.D.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:Calibri;color:blue;mso-no-proof:yes"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;mso-fareast-font-family:Calibri;color:blue;mso-no-proof:yes">Botanist, Curator: Billie L. Turner Plant Resources Center, University of Texas at Austin</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:Calibri;color:blue;mso-no-proof:yes"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;mso-fareast-font-family:Calibri;color:blue;mso-no-proof:yes">Main Bldg Rm 127, 110 Inner Campus Dr, Stop F0404, Austin, TX 78712-1711 U.S.A.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:Calibri;color:blue;mso-no-proof:yes"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;mso-fareast-font-family:Calibri;color:blue;mso-no-proof:yes">Tel. 512-471-5904;
<a href="mailto:george.yatskievych@austin.utexas.edu">george.yatskievych@austin.utexas.edu</a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:Calibri;color:blue;mso-no-proof:yes"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bidi-font-size:11.0pt;font-family:"Arial",sans-serif;mso-bidi-font-family:"Times New Roman";color:blue"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman"">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman""> Nhcoll-l
<nhcoll-l-bounces@mailman.yale.edu> <b>On Behalf Of </b>Shoobs, Nate<br>
<b>Sent:</b> Tuesday, November 18, 2025 12:16 PM<br>
<b>To:</b> Natural History Collections Listserv <nhcoll-l@mailman.yale.edu><br>
<b>Subject:</b> [Nhcoll-l] How does your museum govern shared biodiversity infrastructure?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black">Hey all,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black">I'm curious to hear how other institutions manage collections data and shared digital infrastructure, like IPTs, database software, servers, etc. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black">Is your data and infrastructure all managed centrally by IT, with software decisions made centrally as well? Or does each collection determine what database software to
use and pay its own way?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black">Do you have a committee of curators and CMs that makes decisions for the whole institution? Is there a curator just for informatics/databases?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black">How are disagreements about data stewardship mediated?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black">I'm very curious to hear what other institutions do, and how stakeholders feel about it. I know this can be a touchy subject, so feel free to respond to me off list if
you like. On the flip side, if you have a system that works particularly well, let everyone hear about it! <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black">Also -- if anyone knows of any literature or best practices docs RE data stewardship of this sort, send it along!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";color:black">-Nate<o:p></o:p></span></p>
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<p style="margin:0in"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">--</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p style="line-height:13.5pt;background:white"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333;mso-no-proof:yes"><img border="0" width="223" height="44" id="Picture_x0020_1" src="cid:image001.png@01DC5887.5313AD60" alt="The Ohio State University"></span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
</span><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#BB0000;background:white">Nathaniel F. Shoobs</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
Curator of Mollusks<br>
</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#BB0000;background:white">College of Arts & Sciences</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"> Dept. of Evolution, Ecology, and Organismal Biology<br>
Museum of Biological Diversity, 1315 Kinnear Rd, Columbus, OH 43212<br>
614-688-1342 (Office)<br>
</span><u><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#0563C1"><a href="https://mbd.osu.edu/collections/invertebrates"><span style="color:#0563C1">mbd.osu.edu/collections/invertebrates</span></a></span></u><o:p></o:p></p>
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