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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Thanks for raising this point Kristan. I'm thinking here of
archives created by and belonging to individuals (such as authors' papers).
Although the waters can get muddied easily. For example, in the US, if a
faculty member's "personal" papers contain personal information about
students, then these papers are covered by Family Educational Rights and Privacy
Act (FERPA), <a href="http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html">http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html</a>
. How would you define the difference between personal and private archives?
<o:p></o:p></span></p>
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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Kristan Cook
[mailto:kristanleighcook@hotmail.com] <br>
<b>Sent:</b> Friday, October 31, 2008 1:30 PM<br>
<b>To:</b> Dean, Heather<br>
<b>Subject:</b> RE: [Personal_archives] censorship vs. sensitivity<o:p></o:p></span></p>
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<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Just
a question out of interest what do you see as the difference between personal
and private archives. I've always thought there was some confusion about
this... For example, in Alberta, some bodies of records received as
private records, such as Municipalities, Universities, Schools and Hospitals
sector records, (ie: not received via a scheduled government transfer) are
subject to FOIP.<br>
<br>
<o:p></o:p></span></p>
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<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'><br>
From: heather.dean@yale.edu<br>
To: Personal_archives@mailman.yale.edu<br>
Date: Fri, 31 Oct 2008 10:52:25 -0400<br>
Subject: [Personal_archives] censorship vs. sensitivity<br>
<br>
<o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Thanks
Martha, Alison, and Nancy for drawing out these issues around the archivist and
their responsibility to patrons and potentially sensitive material.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>As
far as I’m aware, there is no legislation applicable to managing privacy in
personal archives (whereas legislation such as PIPEDA, <a
href="http://www.privcom.gc.ca/legislation/02_06_01_e.asp" target="_blank">http://www.privcom.gc.ca/legislation/02_06_01_e.asp</a>,
the Privacy Act <a href="http://www.privcom.gc.ca/legislation/02_07_01_e.asp"
target="_blank">http://www.privcom.gc.ca/legislation/02_07_01_e.asp</a>, and
FOIPOP apply to personal information maintained in commercial and government
settings). Archivists are accountable to professional ethics (such as
Association of Canadian Archivists, <a
href="http://archivists.ca/about/ethics.aspx" target="_blank">http://archivists.ca/about/ethics.aspx</a>,
and Society of American Archivists <a
href="http://www.archivists.org/governance/handbook/app_ethics.asp"
target="_blank">http://www.archivists.org/governance/handbook/app_ethics.asp</a>,
and Protocols for Native American Archival Materials, <a
href="http://www2.nau.edu/libnap-p/protocols.html" target="_blank">http://www2.nau.edu/libnap-p/protocols.html</a>)
that require the archivist to ensure citizens’ privacy and access to
information (regardless of the researcher’s motivations and intentions).
>From my understanding, managing privacy in personal papers (including
photographs) comes down to professional judgment – and while the archivist,
like anyone, is subjective, I believe (hope) most archivists do their best to
keep these dual professional goals in mind.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Establishing
restrictions, or the lack thereof, is an important element when acquiring
personal archives from a donor, and in some ways I feel the profession lacks
concrete guidance for professionals in engaging in these discussions.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>-Heather
<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p> </o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Get
your information fix on your phone. With MSN Mobile you get regular news,
sports and finance updates. <a href="http://www.msnmobile.ca"
target="_new">Try it today!</a><o:p></o:p></span></p>
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