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<font size=3>The relevant pages in your training manuals for these two
commands are:<br><br>
Part IV. Creating Authority Records, p. 28 ("Action>Add to
Authority File")<br>
Part V. Updating Existing Authority Records, p. 29
("Action>Replace Record")<br><br>
-Manon<br><br>
At 11:00 AM 10/25/2006, Patricia Thurston wrote:<br>
<blockquote type=cite class=cite cite="">Hello All. <br><br>
Please read Margaret's reply. I have not tested her answer, but I suspect
she is correct. <br><br>
Patricia<br><br>
<blockquote type=cite class=cite cite="">Subject: RE: [yul-naco] Problems
with NACO authorizations this morning<br>
Date: Wed, 25 Oct 2006 10:38:25 -0400<br>
From: "Lourie, Margaret" <lourie@nelinet.net><br>
To: "Manon Theroux" <manon.theroux@yale.edu>,<br>
"Patricia Thurston"
<patricia.thurston@yale.edu><br>
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</font><font size=2 color="#0000FF">Hi Manon and Patricia -<br>
</font><font size=3> <br>
</font><font size=2 color="#0000FF">Please let me know if this is NOT the
problem, and send an example of a record that you don't get proper
options for so I can check it out. I logged in with one of your NACO
authorizations when I was talking to OCLC and for both of us it seemed to
be working as expected.<br>
</font><font size=3> <br>
</font><font size=2 color="#0000FF">When you have a "new"
record, then you get "add to authority file." When you have an
OCLC record with an ARN that you are editing, you do not get this
option, as you are not adding a record to the authority file, but making
changes and replacing the existing record. So you get (and use) the
"replace record" command. <br>
</font><font size=3> <br>
</font><font size=2 color="#0000FF">The zita kovacs record is an existing
authority record, so you would not get "add to authority file."
You get "replace record," and that seemed to be working.<br>
</font><font size=3> <br>
</font><font size=2 color="#0000FF">It is confusing because both new and
existing records are in your online save file, and you can't easily tell
which is which except by looking at the record at the ARN number to see
if it has one or not. OCLC has built more extensive functionality into
local save files, but plans to add more functionality for authority
online save file. In particular, on the save file list you do not get
"source" like you get with a bib record list, where you can see
records that are new and records that are OCLC. This will not be in the
next Client release, but it is on their list.<br>
</font><font size=3> <br>
</font><font size=2 color="#0000FF">When you are editing an existing
record, it is best if you lock the OCLC record that you are replacing, so
that no one else replaces while you are working on the edits. (It did not
look to me like the zita kovacs record has been locked because I saw no
"locked" message, although the OCLC person said he thought it
was locked. I just wanted to make sure that you are locking as part of
your editing workflow.) <br>
</font><font size=3> <br>
</font><font size=2 color="#0000FF">So you would lock, save, edit, and
replace. You are not required to lock in order to replace, but since
there is a time lag between when you start the process and when you
finish, it would be best to lock first so no one else replaces before you
and you work then is wasted.<br>
</font><font size=3> <br>
</font><font size=2 color="#0000FF">Please let me know if this does not
solve the problem.<br>
</font><font size=3> <br>
<br>
</font><font size=2 color="#0000FF">Margaret<br>
</font><font size=3> <br><br>
</font><font size=2>
---------------------------------------------------</font><font size=3>
<br>
</font><font size=2>Margaret Lourie<br>
Consultant, Technical Services</font><font size=3><br>
</font><font size=2>NELINET, Inc.<br>
153 Cordaville Road<br>
Southborough, MA 01772<br>
Direct line: 508-597-1942<br>
Phone: 800-635-4638, ext. 1942<br>
</font><font size=3><br>
</font><font size=2>Direct fax: 508-597-1992<br>
</font><font size=3><br>
</font><font size=2>Fax: 508-460-9455<br>
</font><font size=2 color="#0000FF"><u>
<a href="mailto:lourie@nelinet.net">lourie@nelinet.net</a></u></font>
<font size=3> <br>
<br><br>
<hr>
</font><font face="Tahoma" size=2><b>From:</b> Manon Theroux [
<a href="mailto:manon.theroux@yale.edu" eudora="autourl">
mailto:manon.theroux@yale.edu</a>] <br>
<b>Sent:</b> Wednesday, October 25, 2006 10:11 AM<br>
<b>To:</b> Patricia Thurston<br>
<b>Cc:</b> Lourie, Margaret<br>
<b>Subject:</b> Fwd: [yul-naco] Problems with NACO authorizations this
morning<br>
</font><font size=3><br>
Patricia,<br><br>
I just got your message (and phone message). I'm not having the problems
that you describe. So, maybe it's fixed now?<br><br>
-Manon<br><br>
<blockquote type=cite class=cite cite="">Date: Wed, 25 Oct 2006 09:01:23
-0400<br>
To: yul-naco@mailman.yale.edu<br>
From: Patricia Thurston <patricia.thurston@yale.edu><br>
Cc: lourie@nelinet.net<br>
Subject: [yul-naco] Problems with NACO authorizations this
morning<br><br>
Good morning All.<br><br>
For some reason we are not able to "Add to Authority File" this
morning. I have talked with Margaret about the problem. It's not an
authorization issue. Margaret is contacting OCLC pronto and will let us
know what she learns.<br><br>
<br>
Patricia Thurston<br>
Assistant Head, Catalog Department<br>
Team Leader, Slavic & East European Cataloging<br>
Sterling Memorial Library<br>
Yale University<br><br>
Phone: (203) 432-8424<br>
Fax: (203) 432-7231
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