<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 14 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
@font-face
{font-family:Consolas;
panose-1:2 11 6 9 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Times New Roman","serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p
{mso-style-priority:99;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:12.0pt;
font-family:"Times New Roman","serif";}
p.MsoAcetate, li.MsoAcetate, div.MsoAcetate
{mso-style-priority:99;
mso-style-link:"Balloon Text Char";
margin:0in;
margin-bottom:.0001pt;
font-size:8.0pt;
font-family:"Tahoma","sans-serif";}
span.BalloonTextChar
{mso-style-name:"Balloon Text Char";
mso-style-priority:99;
mso-style-link:"Balloon Text";
font-family:"Tahoma","sans-serif";}
p.Default, li.Default, div.Default
{mso-style-name:Default;
mso-style-priority:99;
margin:0in;
margin-bottom:.0001pt;
text-autospace:none;
font-size:12.0pt;
font-family:"Times New Roman","serif";
color:black;}
span.EmailStyle21
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:#1F497D;}
span.EmailStyle22
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:#1F497D;}
span.EmailStyle23
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:#1F497D;}
span.EmailStyle24
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:#1F497D;}
span.EmailStyle25
{mso-style-type:personal-reply;
font-family:"Calibri","sans-serif";
color:#1F497D;
font-weight:bold;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple">
<div class="WordSection1">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Clarification of undifferentiated name workflow.
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></b></p>
<div>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Steven Arakawa<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Catalog Librarian for Training & Documentation
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Catalog & Metada Services
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Sterling Memorial Library. Yale University
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">P.O. Box 208240 New Haven, CT 06520-8240
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">(203) 432-8286
<a href="mailto:steven.arakawa@yale.edu"><span style="color:blue">steven.arakawa@yale.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></b></p>
</div>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></b></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Program for Cooperative Cataloging [mailto:PCCLIST@LISTSERV.LOC.GOV]
<b>On Behalf Of </b>Frank, Paul<br>
<b>Sent:</b> Tuesday, January 07, 2014 3:29 PM<br>
<b>To:</b> PCCLIST@LISTSERV.LOC.GOV<br>
<b>Subject:</b> Re: Re: Updated DCM 008/32 -- Undifferentiated Personal Names<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hi Mark and PCC list readers,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Happy New Year!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Mark, your timing is excellent—I am posting the updated DCM Z1 008/32 instruction to the
<a href="http://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Post-RDA-Implementation-Guidelines.html">
PCC web site</a> right now. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Here is what you should do, but see the updated instruction in its entirety as well:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="Default"><i><span style="font-size:11.0pt">Maintenance of existing undifferentiated records:
<o:p></o:p></span></i></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">When information is found to distinguish a person included in an existing undifferentiated name record:
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">• Always create a new name authority record for that person, with distinguishing information
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">• Transfer information pertaining to that person from the undifferentiated name record and edit as necessary.
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">• If more than one identity remains in the undifferentiated NAR, and there is not sufficient information in the NAR to create new NARs for each name, leave the NAR coded AACR2.
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">In order to facilitate machine processing of authority records (e.g., matching, linking), when only
</span><span style="font-size:11.0pt;color:windowtext">one identity is left on an undifferentiated personal name authority record (i.e., other identities are being disambiguated and removed), take the following steps:
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext">NACO catalogers:
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext">• Assure that the undifferentiated NAR only contains information relevant to the single identity remaining (e.g., 670s)
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext">• Add a 667 field to the undifferentiated NAR:<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:10.0pt;font-family:"Courier New";color:windowtext">667 ## $a Last identity on undifferentiated record; reported for deletion.
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:10.0pt;font-family:"Courier New";color:windowtext"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:10.0pt;color:windowtext">• </span><span style="font-size:11.0pt;color:windowtext">Report the undifferentiated NAR for deletion to
<a href="mailto:naco@loc.gov">naco@loc.gov</a> ; LC will create a new replacement NAR and delete the old record
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Paul<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Paul Frank<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Acting Coordinator, NACO and SACO Programs<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Cooperative Programs Section<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Cooperative and Instructional Programs Division<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Library of Congress<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">101 Independence Ave., SE<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Washington, DC 20540-4230<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">202-707-1570<o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:pfrank@loc.gov"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">pfrank@loc.gov</span></a><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Program for Cooperative Cataloging [<a href="mailto:PCCLIST@LISTSERV.LOC.GOV">mailto:PCCLIST@LISTSERV.LOC.GOV</a>]
<b>On Behalf Of </b>Scharff, Mark<br>
<b>Sent:</b> Tuesday, January 07, 2014 2:01 PM<br>
<b>To:</b> <a href="mailto:PCCLIST@LISTSERV.LOC.GOV">PCCLIST@LISTSERV.LOC.GOV</a><br>
<b>Subject:</b> Re: [PCCLIST] [Virus Error] Re: Updated DCM 008/32 -- Undifferentiated Personal Names<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D">So given the technical problems that Glenn Patton alluded to in another strand of this thread, what *<b>is</b>* the proper thing to do *<b>now</b>* when removing
a person from an undifferentiated record that then has only one identity left? In particular, what is done to the undiff record in terms of coding? I’m ready to spring the dancer from the undiff record for Anderson, Reid. Thanks.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Mark Scharff, Music Cataloger<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Gaylord Music Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Washington University in St. Louis<o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:mscharff@wustl.edu"><span style="font-size:14.0pt;font-family:"Calibri","sans-serif"">mscharff@wustl.edu</span></a><span style="font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Program for Cooperative Cataloging [</span><a href="mailto:PCCLIST@LISTSERV.LOC.GOV"><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">mailto:PCCLIST@LISTSERV.LOC.GOV</span></a><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">]
<b>On Behalf Of </b>Gary L Strawn<br>
<b>Sent:</b> Saturday, January 04, 2014 9:54 AM<br>
<b>To:</b> </span><a href="mailto:PCCLIST@LISTSERV.LOC.GOV"><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">PCCLIST@LISTSERV.LOC.GOV</span></a><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""><br>
<b>Subject:</b> Re: [PCCLIST] [Virus Error] Re: Updated DCM 008/32 -- Undifferentiated Personal Names<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">OCLC's indexing of the number of the 667 as noted by Mary Charles is clever and useful, and only emphasizes the value of recording the number, and (ahem) recording
the correct number. It's probably no surprise that our Voyager system doesn't index the number in the 667 field, but our authority loader does notice it, and generates a report when it appears that bibliographic records require attention.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:Consolas;color:#1F497D">Gary L. Strawn, Authorities Librarian, etc. Twitter: GaryLStrawn<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:Consolas;color:#1F497D">Northwestern University Library, 1970 Campus Drive, Evanston IL 60208-2300<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:Consolas;color:#1F497D">e-mail:
</span><a href="mailto:mrsmith@northwestern.edu"><span style="font-size:10.5pt;font-family:Consolas">mrsmith@northwestern.edu</span></a><span style="font-size:10.5pt;font-family:Consolas;color:#1F497D"> voice: 847/491-2788 fax: 847/491-8306<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:Consolas;color:#1F497D">Forsan et haec olim meminisse iuvabit. BatchCat version: 2007.25.428<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Program for Cooperative Cataloging [</span><a href="mailto:PCCLIST@LISTSERV.LOC.GOV"><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">mailto:PCCLIST@LISTSERV.LOC.GOV</span></a><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">]
<b>On Behalf Of </b>Lasater, Mary Charles<br>
<b>Sent:</b> Friday, January 03, 2014 1:55 PM<br>
<b>To:</b> </span><a href="mailto:PCCLIST@LISTSERV.LOC.GOV"><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">PCCLIST@LISTSERV.LOC.GOV</span></a><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""><br>
<b>Subject:</b> Re: [PCCLIST] [Virus Error] Re: Updated DCM 008/32 -- Undifferentiated Personal Names<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Richard,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Some of us use the history file on OCLC to find out the new 1xx field that might represent the person that we ‘need’. The file indexes the 667 so when we search
by the 010 field number, we get possibilities. When it isn’t added to an authority record I can spend a lot of time trying to figure out the new 1xx field for a pair that has been moved off the original record.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Mary Charles Lasater
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Vanderbilt<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Program for Cooperative Cataloging [</span><a href="mailto:PCCLIST@LISTSERV.LOC.GOV"><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">mailto:PCCLIST@LISTSERV.LOC.GOV</span></a><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">]
<b>On Behalf Of </b>Richard Amelung<br>
<b>Sent:</b> Thursday, January 02, 2014 11:03 AM<br>
<b>To:</b> </span><a href="mailto:PCCLIST@LISTSERV.LOC.GOV"><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">PCCLIST@LISTSERV.LOC.GOV</span></a><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""><br>
<b>Subject:</b> [PCCLIST] [Virus Error] Re: Updated DCM 008/32 -- Undifferentiated Personal Names<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal">Dear all---<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">One other minor issue with this procedure is in the 667 recording instruction:<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#500050">* Create a new differentiated NAR, for the remaining identity; the heading itself may be identical to the heading in the undifferentiated NAR<br>
* Delete (or report for deletion) the undifferentiated NAR.<br>
<br>
<br>
667 notes on records for identities previously on undifferentiated record:<br>
<br>
Add a 667 note to a new NAR to identify the LCCN of the authority record in which information about that person had been recorded:<br>
667 ## $a Formerly on undifferentiated name record: [LCCN of undifferentiated name record]</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><br>
*******************<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">If we're creating a brand new NAR for the last remaining name which is no longer undifferentiated and having its previously undifferentiated record deleted from the file, then what is the point of this 667 on all the other NARs that were
previously represented on an NAR that no longer exists? The n-number represented in all these 667s would eventually be a dead end search, wouldn't it?<br>
<br>
Is that a desirable result?<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal" style="margin-bottom:12.0pt">RCA<o:p></o:p></p>
<div>
<p class="MsoNormal">On Wed, Dec 18, 2013 at 3:57 PM, Frank, Paul <<a href="mailto:pfrank@loc.gov" target="_blank">pfrank@loc.gov</a>> wrote:<o:p></o:p></p>
<div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Hi everyone,
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Wishing you all Happy Holidays!<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">There is a new update to DCM Z1 008/32 that will appear in the February 2014 update to Cataloger's Desktop, but the instructions in the updated DCM can be applied immediately. So
I am posting a copy of the DCM on the <a href="http://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Post-RDA-Implementation-Guidelines.html" target="_blank">
PCC web site</a> for NACO catalogers to consult and implement now:<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a href="http://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Z01%20008%2032%202014rfeb.pdf" target="_blank">http://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Z01%20008%2032%202014rfeb.pdf</a><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">DCM 008/32 might not mean anything to you until you realize that this fixed field byte is used to indicate an undifferentiated personal name authority record.
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Here is a summary of the new instructions, but please be sure to read the updated DCM in its entirety as well:<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">As of November 2013, LC and the PCC have agreed to the following guidelines for persons whose preferred names are identical:<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p style="mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:7.35pt;margin-left:.5in">
<span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt">
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Do not use code “b” in an RDA name authority record; all personal name authority records coded RDA should be differentiated.
</span><o:p></o:p></p>
<p style="margin-left:.25in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">• Do not add a new identity to an existing personal name authority record coded 008/32 “b”
</span><o:p></o:p></p>
<p style="margin-left:.25in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Instead, apply one of the RDA attributes (see RDA 9.19) to create a unique authorized access point for the person being established (the instruction lists possible attributes you can use).</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p><i><u><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Maintenance of existing undifferentiated records
</span></u></i><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">When information is found to distinguish a person included in an existing undifferentiated name record:</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">• Always create a new name authority record for that person, with distinguishing information
</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">• Transfer information pertaining to that person from the undifferentiated name record and edit as necessary.
</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">• If more than one identity remains in the undifferentiated NAR, and there is not sufficient information in the NAR to create new NARs for each name, leave the NAR
coded AACR2. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">In order to facilitate machine processing of authority records (e.g., matching, linking), when only one identity is left on an undifferentiated personal name authority record (i.e., other
identities are being disambiguated and removed), take the following steps—do not change 008/32 from “b” to “a”:
</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">• Create a new differentiated NAR, for the remaining identity; the heading itself may be identical to the heading in the undifferentiated NAR
</span><o:p></o:p></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">• Delete (or report for deletion) the undifferentiated NAR.</span><o:p></o:p></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">• Add the LCCN (010) of the deleted NAR in subfield $z of the newly created NAR(s).
</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p><i><u><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">667 notes on records for identities previously on undifferentiated records
</span></u></i><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Add a 667 note to a new NAR to identify the LCCN of the authority record in which information about that person had been recorded:
</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">667 ## $a Formerly on undifferentiated name record: [LCCN of undifferentiated name record]</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Thanks, </span>
<o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Paul</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Paul Frank<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Acting Coordinator, NACO and SACO Programs<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Cooperative Programs Section<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Cooperative and Instructional Programs Division<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Library of Congress<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">101 Independence Ave., SE<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Washington, DC 20540-4230<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a href="tel:202-707-1570" target="_blank">202-707-1570</a><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a href="mailto:pfrank@loc.gov" target="_blank">pfrank@loc.gov</a><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
</div>
</div>
</div>
<p class="MsoNormal"><br>
<br clear="all">
<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal">-- <o:p></o:p></p>
<div>
<p class="MsoNormal">Richard C. Amelung, Ph. D.<br>
Professor of Legal Research, retired<br>
Law Library<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">Saint Louis University School of Law<br>
Tel.: 314-977-2743<br>
Fax: 314-977-3966<o:p></o:p></p>
</div>
</div>
</div>
</div>
</body>
</html>