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<p class="MsoNormal">Hello Everyone,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As I mentioned quickly yesterday, the Library is entering a 2<sup>nd</sup> phase of high priority troubleshooting of the ArchivesSpace application/environment. The new work team members are Ray Frohlich, Maureen Callahan, and me. We have
assistance from half a dozen or more staff, and have moral support from an even greater number of staff. Thank you! Smiles and fist of solidarity sign welcome!
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Please refer to our Project Plan here:</b> <a href="https://docs.google.com/document/d/1Z20GVHYnnQJ_rMeZPyiqBfc3m-oq0wr54husC9lLmJc/edit?usp=sharing">
https://docs.google.com/document/d/1Z20GVHYnnQJ_rMeZPyiqBfc3m-oq0wr54husC9lLmJc/edit?usp=sharing</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>Some Reminders:<o:p></o:p></u></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Direct all performance related issues to <a href="mailto:libraryit.entsys@yale.edu">
libraryit.entsys@yale.edu</a> This is where they are best expressed, documented, and tracked.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>An update on progress will be delivered to the yulaspace list each day, so if you know any colleagues not yet on this list, please encourage them to subscribe here:
<a href="http://mailman.yale.edu/mailman/listinfo/yulaspace">http://mailman.yale.edu/mailman/listinfo/yulaspace</a>
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The work we have outlined for this 2<sup>nd</sup> phase of analysis may require periodic restarts or system downtime of the production AS environment. We would like to maintain a standard of a minimum of 30mins notice to users,
before we have to take the system offline. This is during the intense analysis phase. Once we find a normal operating plane, there will be a different protocol. So thank you in advance for understanding that this phase may require more interruptions than normal.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>What Happened Today:<o:p></o:p></u></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Staff reported slow performance across the system. A system restart was done about 1pm and staff reported an improvement.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>3+ hours of meeting time to review, discuss, and finalize the project plan<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The process to rebuild a working AS index began at 3:30pm-we anticipate this might take up to 4 days, progress will be monitored<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Conference call scheduled with an outside consulting group with expertise in MySQL<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Changes log file created to record ongoing tuning measures across multiple instances<o:p></o:p></p>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b><u>Work Must Continue in Special Collections:<o:p></o:p></u></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>A temporary, alternate platform for resource description is being vetted by archivists and we are waiting for their feedback. Essentially, until all issues are resolved in production AS, resource description would cease in ArchivesSpace.
Instead<b>, all repositories will share an instance of Archivists’ Toolkit for authoring finding aids</b>.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Archivists will request access to resource records</b> (from a centralized place) and Mark Custer & Maureen Callahan will be responsible for getting those out of ArchivesSpace in EAD form, transforming them to a version of
EAD that AT can ingest, and do any post-migration database transformations necessary to maintain data integrity. Requested resources will be available the next business day.
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Then, all <b>description work can happen in Archivists’ Toolkit, and publication to YFAD can follow normal procedures</b>.
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Once ArchivesSpace is working at scale, Mark and Maureen will be responsible for bringing these resources back into ArchivesSpace.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Library IT will stand up a special instance of Archivists’ Toolkit by
<b>Tuesday 7/28</b><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Requests for resources to be brought from ArchivesSpace to AT can begin on
<b>Monday 7/27.</b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Our 2<sup>nd</sup> phase of work is a significant set of activity. This is a very intense process, coupled with a need for rapid turnaround. Everyone shares the same goal of delivering and maintaining a solid archival management system.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Melissa Wisner<o:p></o:p></p>
<p class="MsoNormal">Library IT<o:p></o:p></p>
<p class="MsoNormal">2x5565<o:p></o:p></p>
<p class="MsoNormal">SML 507<o:p></o:p></p>
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