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<p class="MsoNormal"><span style="color:#1F497D">Mary,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I know that staff are working to resolve the last issues with resolving to ‘aspace’ on this new server. We’ll send an update when that is working. These urls are temporary for this environment, both point to
a single production instance. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">When we have the new hardware ready, folks can resume use of the aspace, test-aspace, etc. That may be several weeks from today.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Melissa<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
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<p class="MsoNormal"><b>From:</b> Caldera, Mary <br>
<b>Sent:</b> Wednesday, August 12, 2015 10:02 AM<br>
<b>To:</b> Wisner, Melissa; yulaspace@mailman.yale.edu; aeonusers@mailman.yale.edu<br>
<b>Cc:</b> Library IT<br>
<b>Subject:</b> RE: [Yale ArchivesSpace] Upcoming Downtime for ArchivesSpace & AS Addon-Completed<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hi, Melissa,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Yeah! <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Regarding the two urls for prod aspace: Is one just an alias? You mentioned in a previous email that we would continue to use aspace.yale.edu. Is that no longer the case? Thanks for the extra info. --Mary<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> <a href="mailto:yulaspace-bounces@mailman.yale.edu">
yulaspace-bounces@mailman.yale.edu</a> [<a href="mailto:yulaspace-bounces@mailman.yale.edu">mailto:yulaspace-bounces@mailman.yale.edu</a>]
<b>On Behalf Of </b>Wisner, Melissa<br>
<b>Sent:</b> Wednesday, August 12, 2015 9:49 AM<br>
<b>To:</b> <a href="mailto:yulaspace@mailman.yale.edu">yulaspace@mailman.yale.edu</a>;
<a href="mailto:aeonusers@mailman.yale.edu">aeonusers@mailman.yale.edu</a><br>
<b>Cc:</b> Library IT<br>
<b>Subject:</b> Re: [Yale ArchivesSpace] Upcoming Downtime for ArchivesSpace & AS Addon-Completed<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hello Everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The transition of production ArchivesSpace to a new, more robust server is complete. Initial QC steps against the environment have been taken. Library IT has confirmed that the AS addon for Aeon and the AS LSF
update program are working.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="color:#1F497D">Please begin to use this new instance as production:<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://prodaspace.library.yale.edu:8080">http://prodaspace.library.yale.edu:8080</a> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">OR<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://hydratest.library.yaleedu:8080">http://hydratest.library.yaleedu:8080</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">You may continue to use your netid login.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">If you encounter any performance issues please email
<a href="mailto:libraryit.entsys@yale.edu">libraryit.entsys@yale.edu</a> right away. We will continue to closely monitor the system over the next several days to ensure the instance remains stable and comprehensive.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="color:#1F497D">Please note:<o:p></o:p></span></u></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">By the end of this week we are expecting to fix a bug with top container indexing by testing and deploying a modified plugin and starting a minor index rebuild
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">The work around some staff have been using with the special ATK instance will continue for a little longer, while staff regroup on moving all workflows back to production ArchivesSpace. Additional email
has been circulated about this process.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">This new server does improve the end user experience, however there are still known issues and documented bugs with the application that need to be addressed through various channels. There may be additional
tuning of the database. Updates will continue to be made to staff regarding the progress of these efforts.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">After SAA next week, staff will also regroup to gather a more formal assessment of performance in this new environment<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">New physical hardware will be ordered and configured as the permanent home for ArchivesSpace<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thank you for your patience and support throughout the weeks. Today is an important milestone in this effort to provide a reliable AS experience.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Happy arranging & describing,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Melissa Wisner<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
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<p class="MsoNormal"><b>From:</b> Wisner, Melissa <br>
<b>Sent:</b> Monday, August 10, 2015 1:38 PM<br>
<b>To:</b> 'yulaspace@mailman.yale.edu'; 'aeonusers@mailman.yale.edu'<br>
<b>Cc:</b> <a href="mailto:libraryit@yale.edu">libraryit@yale.edu</a><br>
<b>Subject:</b> Upcoming Downtime for ArchivesSpace & AS Addon<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As a result of last week’s staff testing and collected feedback,
<b>Library IT is preparing to migrate the production AS database/index from the current VM instance to the physical server called HydraTest.</b> The official cutover work is
<b>scheduled to begin Wednesday August 12 from 6am-10am</b>. The system will be unavailable to staff during this time.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This physical server will become the <b>temporary home of the production AS instance</b>, perhaps for several weeks, while new physical hardware is purchased and configured for AS, or a deeper evaluation of Lyrasis hosting can be made.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>What You Need to Know:<o:p></o:p></u></b></p>
<p class="MsoListParagraph" style="margin-left:38.25pt;text-indent:-.25in;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Library IT will do a walk-through of the steps in the current TEST AS instance, and this may make
<a href="http://test-aspace.library.yale.edu">http://test-aspace.library.yale.edu</a> periodically unavailable this afternoon (Monday) and tomorrow morning (Tuesday Aug 11)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:38.25pt;text-indent:-.25in;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>There are several integration points IT needs to test first in the new environment, including the program to update AS transfers to LSF and the AS-addon for Aeon. This work will happen today (Mon) and tomorrow too (Tuesday)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:38.25pt;text-indent:-.25in;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>This Wednesday morning window was selected to minimize downtime for a production system, and to minimize staff time without the AS addon in Aeon. This is the window we typically perform Aeon upgrades, as MSSA does not open to
the public until 10am on Wednesdays.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:38.25pt;text-indent:-.25in;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>In addition to the downtime, IT is coordinating with University ITS for the DNS changes (so hydratest becomes aspace.library.yale.edu as staff are accustomed)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:38.25pt;text-indent:-.25in;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>IT will take several QC steps against the new production environment before giving the all clear Wednesday morning. These steps are factored into our 4 hour time frame.
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:38.25pt;text-indent:-.25in;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>If something goes awry, IT has a fallback plan.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please email <a href="mailto:libraryit@yale.edu">libraryit@yale.edu</a> if you have any questions.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">Melissa Wisner<o:p></o:p></p>
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