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<p class="MsoNormal">All,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Now that the problems with our ArchivesSpace search index and general performance have been addressed, Maureen and I would like to *<b>retire the temporary Archivists’ Toolkit database before the end of the calendar year</b>*. There are
two implications to this:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>No additional finding aids should be loaded into Archivists’ Toolkit, which is why I’m emailing the entire group. I don’t think that this should be an issue since we haven’t added many new finding aids recently. Please let me know ASAP,
though, if this would interrupt anyone’s current plans for the reminder of the calendar year.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>We need to set a date to shut down this temporary database. This primarily affects Alison, Karen, Toby, Sandra, Martha, and Mike, but I want to ask the whole group: will it work for everyone if we impose a *<b>data-entry moratorium
on the temporary AT database at the end of the day on December 18<sup>th</sup></b><sup>*</sup>? On December 21<sup>st</sup>, Maureen and I will migrate everything from the temporary AT database back into our production instance of ArchivesSpace, and then
proceed to make a backup of the temporary database before taking it offline. Once the data is back in ArchivesSpace, editing can continue to happen there (or even outside of ArchivesSpace, as long as the archivist is able to ingest the finished finding aid
into ArchivesSpace once the finding aid is “finished”).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">*<b>Please let me know by Friday, December 4<sup>th</sup>, if this plan would present any problems</b>*. I’m confident that we can work around any potential issues as long as we’re aware of them in advance, especially since we haven’t
had too much activity in the temporary AT database, but I just want to make sure that we plan the retirement of the temporary AT database before the end of the year (and hopefully execute the migration in that same time frame, as well, if possible).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">All my best,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Mark Custer<o:p></o:p></p>
<p class="MsoNormal">Archivist / Metadata Coordinator<o:p></o:p></p>
<p class="MsoNormal">Beinecke Rare Book & Manuscript Library<o:p></o:p></p>
<p class="MsoNormal">203-432-2969<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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