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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">ArchivesSpace users:</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">New agent and subject records were loaded to ASpace and linked to finding aids over the weekend, marking a major step toward reclamation of YUL’s legacy data.
Agents and subjects linked to finding aids now match 1xx, 6xx, and 7xx fields in collection-level catalog records created before June 23, 2018. Please share the information below with all YUL staff who create or edit finding aids in ArchivesSpace.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">For our 9,679 collection-level catalog records and associated finding aids, new authority records with 31,978 distinct linked open data URIs have been imported
to ArchivesSpace from the following sources:</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Personal, family, corporate, and conference names: Library of Congress Name Authority File<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Topical, geographic, preferred title, and occupation subjects: Library of Congress Subject Headings<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Form/genre terms: Getty Art and Architecture Thesaurus<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Any form/genre terms assigned from RBMS and TGM thesauri do not have URIs.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-family:"Arial",sans-serif;color:black">A total of 213,542 agent and subject links have now been verified or added to finding aids!!!</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">In addition to enhancing legacy data, these agent and subject records are now available to archivists creating new finding aids. Please use the following workflow
when linking agents and subject to finding aids:</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Search for an authority record, identifiable by a URI in the Authority ID field.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">If no authority record is found, choose a local record, if available.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">If no local record is found, create a new record in conformance with YUL’s<a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdrive.google.com%2Fopen%3Fid%3D101OmjGUPXOEMb7Pg9Pi9alHse6Lb1kn1-AnTn4b1YOE&data=02%7C01%7Cfrancis.lapka%40yale.edu%7C0ab5d395172c45a7793608d5ee6444af%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636677036769914126&sdata=WQODCMeJm2z8gzU3vYvY0ZhXbsRzvANvRJ%2FuO0RsA8s%3D&reserved=0"><span style="color:black">
</span><span style="color:#1155CC">ArchivesSpace Agent and Subject Records Best Practices.</span></a><o:p></o:p></span></li></ol>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">We have now begun the final phase of agent and subject record reclamation, which will include merging of duplicate records and other clean-up activities in
preparation for the new public user interface. More information will be posted to the ArchivesSpace listserv as we plan this editing. Meanwhile, please observe the following:</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Do not merge agent or subject records; merging will soon be underway by the Task Force members.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Do not edit existing URIs or temporary codes beginning “<b>dts…</b>”, in Authority ID fields. Temporary codes identifying local records will be used by the Task Force during merging and later deleted.<o:p></o:p></span></li></ul>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Questions or feedback are welcome. Please contact me or any member of the Agents and Subjects Task Force listed below.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Karen Spicher</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Chair, YUL ASpace Agents and Subjects Task Force</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Members:</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Mark Custer</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Alicia Detelich</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Francis Lapka</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Sandra Markham</span><o:p></o:p></p>
<p class="MsoNormal" style="line-height:150%"><span style="color:#333333"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:150%"><span style="color:#333333"><o:p> </o:p></span></p>
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