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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">ArchivesSpace users,</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Since loading new authority records last month, the Agents and Subjects Task Force has been engaged in identifying and merging duplicate records. You may see
daily changes in agent and subject records as we complete this process. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Meanwhile, a reminder about the workflow for linking agents and subject to finding aids:</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">In ArchivesSpace, search for an an existing agent or subject record from a preferred authority.<o:p></o:p></span></li></ol>
<ol style="margin-top:0in" start="1" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level2 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">For agents, prefer records from LCNAF, identifiable by an id.loc.gov URI in the Authority ID field<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level2 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">For subjects, prefer records from LCSH, identifiable by an id.loc.gov URI in the Authority ID field<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level2 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">For genres, prefer records from AAT, identifiable by a Getty URI in the Authority ID field. In the absence of an AAT genre record, prefer an LCGFT, RBMS, or GMGPC genre record.<o:p></o:p></span></li></ol>
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">If no existing agent or subject record from a preferred authority is found in ArchivesSpace, choose a “local” record in ArchiveSpace, if available.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">If no local record is found, create a new record in conformance with YUL’s<a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdrive.google.com%2Fopen%3Fid%3D101OmjGUPXOEMb7Pg9Pi9alHse6Lb1kn1-AnTn4b1YOE&data=02%7C01%7Cfrancis.lapka%40yale.edu%7C0ab5d395172c45a7793608d5ee6444af%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636677036769914126&sdata=WQODCMeJm2z8gzU3vYvY0ZhXbsRzvANvRJ%2FuO0RsA8s%3D&reserved=0"><span style="color:black">
</span><span style="color:#1155CC">ArchivesSpace Agent and Subject Records Best Practices.</span></a><o:p></o:p></span></li></ol>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">For the rest of September, please also observe the following:
</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo3;vertical-align:baseline">
<b><span style="font-family:"Arial",sans-serif">Do not merge</span></b><span style="font-family:"Arial",sans-serif"> any agent or subject records. Merging is now underway by the Task Force members.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo3;vertical-align:baseline">
<b><span style="font-family:"Arial",sans-serif">Do not edit existing URIs or temporary codes</span></b><span style="font-family:"Arial",sans-serif"> beginning “<b>dts…</b>”, in Authority ID fields. Temporary codes identifying local records will be used by
the Task Force during merging and will later be deleted.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">When the work of the Task Force is complete, we will write again!.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Questions or feedback are welcome. Please contact any member of the Task Force listed below.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">YUL ASpace Agents and Subjects Task Force</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Mark Custer</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Alicia Detelich</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Francis Lapka</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Sandra Markham</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Karen Spicher, chair</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:#333333"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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