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<p class="MsoNormal">Congratulations to all of you on the Task Force on your excellent work to complete this difficult project!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Ellen<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> YulASpace [mailto:yulaspace-bounces@mailman.yale.edu]
<b>On Behalf Of </b>Spicher, Karen<br>
<b>Sent:</b> Tuesday, June 11, 2019 12:53 PM<br>
<b>To:</b> yulaspace@mailman.yale.edu<br>
<b>Cc:</b> Sandra Markham <sandra.j.markham@gmail.com><br>
<b>Subject:</b> [Yale ArchivesSpace] : Agent and Subject task force work completed<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">ArchivesSpace users,<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">I am pleased to report that the YUL Agents and Subjects Task Force has completed its work. Most merging of duplicates and record enhancement was finished in
December 2018. Over the last several months, we completed remaining editing and compiled a final report, submitted to the Yale Archival Management Systems Committee (YAMS) in May. Here are some highlights from the report:<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Imported 31,978 authority records, each with distinct linked open data URIs, from the following sources:<o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;mso-list:l0 level2 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Personal, family, corporate, and conference names: Library of Congress Name Authority File (LCNAF).<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level2 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Topical, geographic, preferred title, and occupation subjects: Library of Congress Subject Headings (LCSH).<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level2 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Form/genre terms: Getty Art and Architecture Thesaurus (AAT).<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Identified 21,757 local records, for agents and subjects not represented in the authority sources listed above.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Verified or added 213,542 agent and subject links in 9,679 finding aids, based on headings in 1xx, 6xx, and 7xx fields in corresponding Voyager records.
<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Deleted circa 46,000 unlinked agent and subject records.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Merged circa 15,000 duplicate agent and subject records.
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Completed circa 170,000 edits, using batch editing processes, including correction of sources, addition of authority URIs, revision of local agent and subject records, and standardization of field usage and punctuation
affecting display in PUI.<o:p></o:p></span></li></ul>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Please use these authority and local records, and import new authority records, create new local records, and merge any lingering duplicates as needed. Instructions
for identifying, importing, creating, and merging records are available in revised
</span><span style="font-family:"Arial",sans-serif"><a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdrive.google.com%2Fopen%3Fid%3D1-x447VQkhPyborBnGkoa1lvxmre7V2K7a1wi10EnHkY&data=02%7C01%7Cellen.doon%40yale.edu%7C2a87df9d1ca64a8dc80508d6ee8d4702%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636958687902316356&sdata=3eOaGpnDBTWrEIrfNQ0zvzCgFAyzOskA7IW%2FdKE1BHM%3D&reserved=0">ArchivesSpace
Agent and Subject Records Best Practices</a><span style="color:black">. Integration of these best practices with other documentation, and evaluation of training needs, are underway by YAMS. For more information, please contact YAMS co-chairs Alicia Detelich
and Eve Neiger.<o:p></o:p></span></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Many thanks to Task Force members Mark Custer, Alicia Detelich, Francis Lapka, and Sandra Markham, and to our colleague Mark Cooper at Lyrasis, for their dedication
in reaching these goals.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Best wishes,<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Karen Spicher<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Chair, YUL ArchivesSpace Agents and Subjects Task Force
</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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