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<p class="MsoNormal">Dear ASpace users, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Yale Archival Management Systems Committee (YAMS) has developed draft guidelines for using the machine-actionable local access restriction types in ArchivesSpace.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The draft guidelines are available here: <a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F19D1QCE0KP1nKPKzlJ-1J8QrSOZpo59g2CbPgjnUfCAY%2Fedit%3Fusp%3Dsharing&data=02%7C01%7Calison.clemens%40yale.edu%7C11df0c6d62034b8aa3c708d6fe7c4b06%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636976207121286630&sdata=s1KU02O6XpxtpD%2Ff5zKY0T3OBiCZouFKsi9zSSk1mko%3D&reserved=0">
Local Access Restriction Types in ArchivesSpace Guidance document</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">With this email, we request your comments and feedback on the document. We ask that you send comments to Alison Clemens (<a href="mailto:alison.clemens@yale.edu">alison.clemens@yale.edu</a>) and Eve Neiger (<a href="mailto:eve.neiger@yale.edu">eve.neiger@yale.edu</a>)
by the end of the day July 26.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We note that the local access restriction types have been used in varying ways over time, and we’ve created these guidelines in an effort to improve consistency.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In particular, we note the following inconsistencies in use:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Type 2 - Repository imposed access restriction has occasionally been used incorrectly for a) A/V, born-digital, and microfilm material that should be type 3 - Restricted fragile and
b) restricted university records, which should be should be type 1 - Donor/University imposed access restriction<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Type 3 - Restricted fragile has occasionally been incorrectly used for materials requiring donor/curatorial permission to access, which should be type 2 - Repository imposed access
restriction<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Type 4 - Restricted in-process has occasionally been incorrectly used for materials requiring donor/curatorial permission to access, which should be type 2 - Repository imposed access
restriction<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Type 5 - Other has occasionally been incorrectly used for materials requiring donor/curatorial permission to access, which should be type 2 - Repository imposed access restriction<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We are also proposing updating the staff interface labels for the restriction types for clarity (e.g. we propose changing the label for what’s currently “2 - Repository imposed access restriction” to “2 - Repository permission required
access restriction”); you’ll see those proposed changes in the document.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We plan to provide more information to each of the repositories about these inconsistencies once the guidelines are finalized.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Once we’ve received your comments, YAMS will incorporate your feedback and create a final version of the guidance document to be distributed via this list and included in the ASpace at Yale User Manual.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">With thanks for your thoughts,<o:p></o:p></p>
<p class="MsoNormal">Alison<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Alison Clemens<o:p></o:p></p>
<p class="MsoNormal">Pronouns: she/her/hers<o:p></o:p></p>
<p class="MsoNormal">Assistant Head of Arrangement and Description<o:p></o:p></p>
<p class="MsoNormal">Manuscripts & Archives, Yale University Library <o:p></o:p></p>
<p class="MsoNormal">P.O. Box 208240 <o:p></o:p></p>
<p class="MsoNormal">New Haven, CT 06520-8240<o:p></o:p></p>
<p class="MsoNormal">203-432-9029<o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-GB"><a href="mailto:alison.clemens@yale.edu"><span style="color:#0563C1">alison.clemens@yale.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://web.library.yale.edu/mssa"><span style="color:#0563C1">https://web.library.yale.edu/mssa</span></a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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